The University began receiving gifts of historical, artistic or scientific value as soon as it was established. Dr. John A. Allan, first professor of geology, planned a museum of teaching specimens and began serious collecting upon his appointment in 1912. In time, custody of the collections in fine and applied arts, archaeological and anthropological specimens which were presented to the University, became part of his responsibility. Each department had custody and maintenance of any gifts it received. Record keeping was erratic and storage conditions substandard.
Dr. E.S. "Frank" Keeping, of the Department of Mathematics, initiated exhibitions of art works during the 1940s. In most cases these were travelling exhibits. From 1947 to 1949 Dr. Keeping was officially Curator of Art Exhibits. This post passed to H.G. Glyde, and his successors as Chairs of the Department of Art, who served as Curator of the Art Gallery and Museum. There was still no central Art Gallery or Museum or registry on campus.
In 1964, the Fine Arts Gallery (not connected with University Collections until 1968) exhibited in one of the houses acquired in the University’s expansion into North Garneau. The Gallery was renamed "University Art Gallery and Museum" in 1968 and in 1970 moved to Ring House One, the President’s former home.
The Department of Art ceased funding for the Gallery and Museum in 1974. Until the appointment of Helen Collinson as Director and Curator in 1977, special funding kept the unit operating.
In 1977 the University Collections Centre was established. The University took custody of all art and museum materials made, received or collected by any department or officer of the University for the purposes of teaching, research, reference or exhibition. The Centre provided the services of exhibit assistance, registration, preservation, and some storage. Policies on acquisitions, budget, and liaison were reviewed by the University Collections Committee. From 1986 to 1990 the University Archives and University Collections were amalgamated. In 1990 the Archives was placed under the authority of the University Librarian; University Collections became Museum and Collections Services, reporting to the Vice-President (Student and Academic Services). The major policy and acquisitions committees continue in their duties. The organization, Friends of the University of Alberta Museums, has been established to assist in fundraising and liaison with the community.
Directors 1977-1986 Helen Collinson 1986-1990 James McPherson Parker 1990- Janine Andrews Multiple media, 1949-1987, 5.71 m Administration 1968-1979 Includes insurance (1969-1979); budget; personnel; PACCR report. Committees 1969-1980 Includes University Collections Committee, 1972-1987; Art Gallery and Museum Committee, 1969-1977; Art Acquisition Committee, 1969-1976; Committee on Purchase and Placement of Works of Art, 1970-1980. Consulting 1969-1973 Department of Art and Design 1952-1971 Includes photographs of first students in program, 1952- 1956. Exhibitions 1955-1986 Includes the Western Canada Art Circuit, 1955-1968; guest books, 1964-1981; programs, invitations and publicity for exhibits; loans to and from the Gallery. Galleries, artists, art associations 1968-1978, 1982 Includes the National Gallery of Canada; Winnipeg and Edmonton Art Galleries; Students’ Union Gallery; interview of Norman Yates by George Melnyk, 1982. History of the department 1949-1971 Inventory 1950-1987 Includes acquisition registers on microfilm; list of artifacts in Convocation Hall before its restoration. Museums and museum associations 1969-1977 Photographs 1971-1973, 1984 Includes art works for University buildings; documentary photographs of the H.G. Glyde mural in Rutherford Library South for conservation purposes. Publications 1969-1983 Brochures, correspondence and catalogues for Ring House Gallery programs and exhibitions. Space planning 1972-1979 Includes renovations to the Ring Houses. Surveys 1974-1976 Needs; policies; conservation. Training 1972-1976 Conferences; workshops; courses. See also: Department of Art and Design; Faculty of Arts and Science; Faculty of Arts.