FINANCIAL
FEES AND FINES | FINANCIAL ASSISTANCE | ST STEPHEN’S BURSARY
REFUNDS AND WITHDRAWALS | COURSE WITHDRAWAL REFUND POLICY
WITHDRAWAL FROM PROGRAM | STUDENT CARDS
TUITION/EDUCATION TAX CREDIT (T2202A)
FEES AND FINES
Graduating students must pay all outstanding fees and fines by September 1. Failure to do so will result in the deferral of the awarding of the degree. For degree program students, the annual program fees must be paid in semi-annual installments (due July 31 and January 31).There will be a penalty of 10% of the total outstanding amount charged on accounts paid after the due date. Students will not be allowed to register for, or participate in, any course or learning event unless their account is paid in full, or unless alternate payment arrangements have been made, in writing, with the Registrar’s Office. There will be a $25 charge for NSF cheques and declined credit cards. Contact your credit card issuer prior to payment to ensure your limit is adequate to pay your tuition charges. Students who submit an NSF cheque more than once may be required to pay by money order or certified cheque. There will be a $25 fee for replacement of a degree certificate.
FINANCIAL ASSISTANCE
Information about government financial assistance is available at www.canlearn.ca. Currently MPS program students do not qualify for government student loans. Private institutions such as banks, trust companies and credit unions may also offer loan options, should you not qualify for a government student loan.
ST STEPHEN’S BURSARY
St Stephen’s has a small bursary fund that is available for degree program students. Applications are confidential, and are administered by independent financial aid officers. Bursaries are granted on the basis of need. Application forms are available from the College.
REFUNDS AND WITHDRAWALS
Fee deadlines are firm and are strictly enforced. Students must ensure that they process and confirm any intended withdrawals through the Registrar’s Office by the required deadline. The College treats all students in an equitable fashion by adhering strictly to the deadlines published.
COURSE WITHDRAWAL REFUND POLICY
Students choosing to withdraw from courses must notify the Registrar’s Office by the dates specified below to be eligible for a partial refund. This policy also applies to students wishing to withdraw from one course and enroll in a different course.
Withdrawal deadlines with eligibility for refunds are:
1. Courses and Workshops lasting five days:
Withdraw one month before the start date to be eligible for a full refund of the course fee minus a $75 administrative fee.
Withdraw two weeks before the start date to be eligible for a refund of 75% of the course fee minus a $75 administrative fee.
Withdraw by the end of the first day to be eligible for a refund of 50% of the course fee minus a $75 administrative fee.
2. Courses lasting between three and eight months (Online, Correspondence, Independent Study, Classroom):
Withdraw prior to the course start date to be eligible for a full refund of the course fee minus a $75 administrative fee.
Withdraw four weeks after the start date of the course or four weeks after registering to be eligible for a refund of 50% of the course fee minus a $75 administrative fee.
3. Courses, collegiums, workshops or lectures lasting less than five days: withdraw before the event begins to be eligible for a refund of 50% of the fee.
Refunds will be issued at the time of withdrawal from a course, and refund amounts will not be held on credit or transferred to another course. If a course is cancelled by the College because of insufficient registration or any other reason, course payment will be refunded in full, with no administrative fee.
WITHDRAWAL FROM PROGRAM
If a student withdraws from a degree or certificate program having already paid their annual program administration fee, a pro-rated refund will be granted. For example, if a student withdraws in the ninth month of the academic year of their program, a refund is issued for the remaining three months of fees (or one quarter of the annual program fee). There is a $75 administrative fee for this action.
STUDENT CARDS
Student cards are issued to students in degree programs upon receipt of the annual degree program fee, normally in July.
TUITION/EDUCATION TAX CREDIT (T2202A)
In Canada, students may be able to reduce income tax payable by claiming tax credits for enrolment in and payment of tuition and academic fees for St Stephen’s credit courses. Each February, the official Tuition, Education, and Textbook Amounts Certificate (form T2202A) will be mailed out by February 28. To be eligible for the tax credit, the total of such fees paid to an educational institution in Canada for the year must exceed $100. Fees paid for books, art materials, or late charges are not eligible for inclusion in the tuition tax credit.
The calendar year for which the fees are paid, not the date on which the fees are paid, is used to calculate eligible tuition fees. Tuition fees paid for courses or programs that extend beyond the calendar year-end will be pro-rated on the T2202A according to the period of course or program delivery pertaining to each calendar year. For example, if a course has an October 1 start date and a March 31 contract end date, only 50 percent of the tuition fee representing the October through December period will be reflected in the current year tax credit certificate. The remaining 50 percent, representing January through March, will be reflected on the following year’s T2202A.
Students may be eligible for the Tuition, Education, and Textbook Amounts Certificate tax credit for each month of part-time or fulltime registration. For income tax purposes, a full-time student is defined as a person actively registered in a minimum of two credits per month, registered for at least 9 credits over a four-month period or 12 credits over a six-month period. Students who are registered in less than 12 credits over a six-month period are considered part-time. Course extensions will not extend a student's full-time status. Doctoral students are considered full time while they are working on their project dissertation, starting with the date the proposal is approved. Masters students in thesis-based programs who have completed all formal course work will retain full-time status for four months if they have been full-time (9 credits/term) in the previous four-month term, and providing degree program tuition has been paid.
The T2202A Tuition, Education, and Textbook Amounts Certificate will reflect the number of months of enrolment that are eligible to be considered as part time or full time. Further details concerning the Tuition, Education, and Textbook Amounts Certificate may be found in Canada Customs and Revenue Agency’s (CCRA) Personal Income Tax Guide or by contacting a CCRA district taxation office.
