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Constitution of the Canadian Association of Slavists/CAS
Constitution de l'Association Canadienne des Slavistes/ACS
1] The Canadian Association
of Slavists (CAS) is an organization of teachers and scholars in the
field of Slavic and related studies in Canada for the purpose of
improving and advancing such studies.
a) The activities of the Association shall be carried out without
purpose of gain for its members, and any profits or other accretions
to the organization shall be used in promoting its objectives.
2] The CAS will use various methods
to achieve this, among which may be:
General meetings of CAS at
which ideas will be exchanged, experience pooled, textbooks
and other teaching aids considered, teaching methods expounded
and papers on learned subjects read, etc.
The issuing of a publication or publications, which will include
articles on learned subjects pertaining to Slavic and related
studies, contributed primarily by members of CAS,
but by decision of the Editors, also by other writers. Surveys,
reports, book reviews, etc., on matters of interest may also
Radio broadcasting, public speaking, representation
at meetings of other societies, etc.
The establishment of a file, held by the Secretary-Treasurer
of CAS, of the names, addresses,
and qualifications of prospective candidates for teaching
positions in Slavic and related studies in Canada.
effort in making application to government agencies,
foundations, private individuals, etc., for promoting the aim
of the Association.
3] English and French are the official
languages of CAS.
4] Active membership shall be open
- to any bona fide teacher on a regular institutional appointment
of Slavic and related studies in a recognized educational
institution in Canada, of university, college or secondary school
- to recognized scholars, and persons professionally engaged
in research in Central and East
- as well as to professional librarians in Slavic or related
Voting power will be confined to active members.
5] a) Associate
be open to all persons interested in the aims and activities of CAS, but
such members will not have the power to vote at CAS meetings
nor be elected to any office.
b) The Executive, usually on the advice of an ad-hoc advisory committee
chosen for this purpose, may appoint Honorary
life, from amongst members of the Association of long standing, or
from amongst others active in the field of Slavic studies in Canada.
Suggestions of appropriate candidates for honorary membership should
be made in writing to the President and have the support of at least
three members. Honorary members shall receive the CAS publication
6] Membership in CAS exists in
the following categories:
Student, retired, unemployed membership
Joint membership - available
to any two members who wish to receive only one copy of Canadian
Slavonic Papers and the CAS Newsletter,
while retaining the right of each to vote, hold office, present
papers and be eligible for grant assistance
Joint Life membership - under the conditions
described in c)
Affiliated organizational membership
7] Any member may resign, if he so desired, by
writing to the Secretary-Treasurer.
8] The Executive
may suspend the privileges of any member for cause until the next
general meeting of CAS,
at which time a two-thirds majority vote will decide whether the
membership should be canceled.
9] Membership shall be canceled for two or more
years' arrears in dues without reasonable cause after two written
appeals, with automatic readmission upon paying back membership fees.
10] The Secretary-Treasurer shall, on demand of
any member, furnish the list of the membership of CAS.
11] The Executive of CAS/ACS shall
consists of one member ex officio and eleven members elected by a
majority vote at the general meeting, as follows.
President - elected every two years
Immediate Past President - ex-officio, with office tenure of
Two Vice Presidents - elected annually
elected for three years
Chairman of the Programme
Committee - elected annually
Editor of Canadian Slavonic Papers -
elected for five years
Four Members at Large - elected annually
and eligible for re-election. As far as is possible,
these should be nominated with due consideration for the balance
of different disciplines and geographical areas on the Executive
as a whole.
Graduate student representative - elected annually.
All bona fide students shall be eligible for nomination and in the event that the student representative graduates during the term of his/her mandate, he/she shall complete his/her term of office.
- The Editor shall normally be
elected one year in advance of the time when he / she begins
his / her term of office, to allow
for necessary advance planning. The Executive, upon the suggestion
of the Editor,
shall be empowered to appoint such associate and assistant
editors and other editorial staff as it deems necessary from
time to time.
12] The general meeting is empowered to appoint
an Honorary President/Presidents each year.
13] In case of death or resignation of a member
of the Executive the President will fill the vacancy ad interim until
a proper election by mail can be held. In case of death or resignation
of the president, the Vice President assumes his / her duties until
the next annual meeting. The President is further empowered, as the
need arises, to appoint representatives for the Association on outside
bodies, or to substitute for himself / herself; with the proviso
that he / she shall report on such appointments to the general meeting.
14] Retiring presidents of CAS shall
form an Advisory Board, with an individual tenure of three years,
in addition to two year tenure on the Executive in the capacity of
the immediate Past President. The Advisory Board, of which the senior
member will be chair, will act as a body for the Executive to
consult when the latter deems necessary. The Board, as a group, may
introduce recommendations at general meetings of CAS.
The Advisory Board shall normally receive the agenda and minutes
of all Executive Meetings, which they may, if they so desire, attend,
without the right to vote.
15] In all matters not specifically covered by
constitutional clauses, the President and the Secretary-Treasurer
may take provisional action until the next meeting of CAS.
16] Executive meetings of CAS may
be called at any time by the President. If, owing to distance, it
is impractical to hold such meetings, the business of CAS may
be conducted by correspondence; the President and the Secretary-Treasurer
shall be empowered to take action on all routine matters.
17] General meetings of CAS are
called by the President as the need arises, except that one general
meeting must take place every calendar year. Notice of such
meeting must be mailed to all members at least one month prior to
the meeting. Annual general meetings of CAS will
normally take place in the same locality and time period as the meetings
of the Congress of the Humanities and Social Sciences, which is organized
by the Canadian Federation of the Humanities and Social Sciences.
A two-thirds majority vote of active members present at the annual
general meeting is required to amend the Constitution.
18] In special cases papers and reports may be
presented in languages other than the official ones.
The Standing Committees of the Association
19] Nominating Committee:
The Nominating Committee shall consist of the outgoing President
and two other members elected annually for the coming year. The committee
shall call for written nominations and, where practicable, publish
its slate of candidates in advance of the annual meeting. (Additional
nominations may be made from the floor at the business meeting.)
The Nominating Committee should also encourage members who may be
interested in serving on committees of the Association to make their
names known to its Chair.
20] Programme and Arrangements Committee:
The Programme and Arrangements Committee shall consist of three
members of the Association, elected annually. Its chair should
preferably be a member of the university at which the next annual
meeting will be held.
21] Grants Committee:
The Grants Committee shall consist of the Secretary-Treasurer and
one or two other members appointed by the Executive. The purpose
of this committee shall be to offer the Association's support to
members who are requesting aid:
from the federal granting agencies for travel to international
from the Association in order to attend the Annual Meeting,
from federal granting agencies and other foundations for grants
in aid of research and publication.
22] International Relations Committee (IRC)
To act as the national body representing Canadian Slavists on
international organizations with which affiliation has been established
by the Canadian Association of Slavists.
When so requested by the CAS executive,
the IRC will examine the status of CAS relations
with international organizations and will make recommendations
to CAS through
the CAS executive on adherence to new organizations
and any changes in relations with other organizations.
The Committee will consist of a Chair, a Secretary, and as many
members as there are eligible Canadian representatives to the constituent
ruling bodies of international organizations with which CAS is
 a) The Chair will serve for
a period of five years (renewable once). When a vacancy is expected,
the Nominating Committee of CAS will
submit at least one nomination to the next AGM of CAS.
b) The Chair will not be a representative of Canadian Slavists
to an international organization except as a temporary replacement
for one of the members of the IRC.
 a) The Secretary-Treasurer of
normally be the Secretary of the IRC.
b) The Secretary will not be a representative of Canadian Slavists
to an international organization except as a temporary replacement
for one of the members of the IRC.
 a) The members will be the individual
Canadian representatives to international organizations with which
b) They will be responsible on the IRC for relations with those
organizations to which they are representatives and they will report
through the IRC to CAS on those organizations,
c) Membership will normally be for a period of five years or for
a period to include one appropriate congress of the international
organization to which members are representative, whichever period
is less. Membership will normally terminate after such an international
congress. Members will not normally have their membership renewed
beyond a second term.
(i) Members of the IRC will be chosen by a nominating committee
consisting of the Chair of the IRC, the President of CAS,
and the Chair man of the CAS Nominating
Committee. All selections to membership of the IRC will be presented
to the next AGM of CAS for ratification.
(ii) Where subsidiary Canadian organizations of a parent international
organization exist, the nominee to the IRC will normally be the chief
officer(s) of that Canadian organization.
(iii) Where is deemed appropriate, a slate of Canadian candidates
can be presented to the international organization for a final selection.
 Members of CAS who
hold office to international bodies as individuals rather than as
delegates of CAS can
be asked to sit on the IRC as non-voting members at the discretion
of the IRC.
Meetings and Reports
1] The members are required to report at least once a year in writing
to the Chair of the IRC. The Chair will
prepare an annual written report (which will be published in the CAS Newsletter).
The Chair, or his / her designate,
will also present a verbal report to the AGM of CAS.
2] The Committee will normally meet once a year, in conjunction
with the Learned Societies.
23] Advisory Board
The Advisory Board to consist of the retiring 'Immediate Past President'
for a term of three years, (i.e. there will be three such members)
and five elected members, each elected for a period of five
renewable once. These five members should be long-standing members
of the Association, represent the disciplinary and geographical diversity
of the membership and have extensive experience of and service to
1] The members of the CAS Advisory Board are NOT
members of the CAS Executive. They will, however,
be sent all material distributed to the CAS Executive,
be invited to comment in advance on all issues scheduled to
be discussed by the CAS Executive, and
be invited to attend all CAS Executive meetings
as non-voting participants.
2] The Advisory Board will periodically (normally once every three
years) prepare a 'State of the Association' brief for discussion
by the Executive of CAS. This brief should outline
the board's perception of the current status of the Association and
the perspectives for future development. For the purposes of preparing
and collating such a report the Board may elect an ad-hoc coordinator.
3] The Advisory Board will act, as and when appropriate, individually
or collectively, as a lobbying group for the Association in its relations
with Canadian governments, various Canadian government and professional
agencies as well as individual universities, in accordance with guidelines
to be developed by the Advisory Board and approved by the Executive
24] Committee on Exchanges
1] The mandate of the Committee on Exchanges is to monitor existing
exchanges between Canada and the USSR/Eastern Europe and to promote
exchanges in this field;
2] The Committee on Exchanges will consist of three members of CAS,
each serving a three-year term; one member of the Committee will
be elected each year.
25] Fund Raising Committee
The Fund Raising Committee shall consist of the President, the Immediate
Past President (chair), one Vice President, one member selected from
the Members at Large, and one from the Advisory Board. The Committee's
duty is to organize fund raising campaigns among members of CAS,
various foundations and charities, financial institutions and businesses,
and to seek other possible donors and sponsors.
26] Fund Management Committee
The Fund Management committee shall oversee the use of the CAS
Fund so as to further the interests and objectives of our Association
as a whole.
The Committee shall consist of the Immediate Past President (Chair),
the Secretary-Treasurer, and the Editor,
Canadian Slavonic Papers.
Members of the Committee shall:
serve as signatories for the CAS Fund account
and be responsible for all financial transactions,
invest the monies in the CAS Fund for maximum
recommend to the Executive disbursements of Income from investment
in accordance with Revenue Canada guidelines for registered charities,
complete and file annual tax reports with Revenue Canada.