ARTICLE I NAME OF THE CLUB

The name of the club will be the University of Alberta Squash Club here after referred to as the Club.

ARTICLE II OBJECTIVES OF THE CLUB

1. To provide the University community with the opportunity to become

involved in the game of squash competitively or recreationally.

2. To provide instruction in rules, skills and safe play.
3. To act as a vehicle for those players who wish to compete in organized play not hosted by the club.
4. To provide the opportunity to fraternize with fellow squash enthusiasts at organized social activities.

ARTICLE III MEMBERSHIP IN THE CLUB

Membership is open to anyone eligible to use the University athletic facilities as defined by the University Athletic Board (U.A.B.).

Section I Types of Membership

1. Full Members:

1. Any individual who participates in the Club league structure is a full member or attending weekly recreationally play with the Club.
2. Full members are affiliate members of the provincial squash organization (Squash Alberta) by virtue of their memberships in the Club.
3. Full members may participate in Edmonton City League play (hereafter referred to as Inter – Club) and any other Squash Alberta sanctioned activities.
4. Full members may participate in any Club sponsored activity.
5. Full members possess full voting privileges.

1. No distinction shall be made between members with regard to membership fees; however, a distinction will be made between student and non – student members.
2. The fees for student members shall be decided each year by the executive subject to the approval of the membership at the Annual General Meeting.
3. Non – student members shall pay one and one half times the fee paid by student members.
4. The membership year of the Club shall be from September 1 to August 31. New members will pay the full membership fee, regardless of the time of the year a new member joins.
5. There shall be no refund of membership fees.
6. Members participating in Inter – Club shall be responsible for entrance fees and default deposit charged by the Edmonton City League; these charges shall be divided equally among participants and shall be received by the Club Treasurer no later than October 1.

1. Any person becomes a member in good standing upon submission of Club Information Form and payment of fees.
2. A person does not possess the rights and privileges of a member until the membership fees have been paid in full.

1. A suspension from the Club, including all rights and privileges, may be imposed for conduct unbecoming a University of Alberta Squash Club Member
2. The suspension will be determined by the executive and must be a unanimous decision.

ARTICLE IV MEETINGS OF THE CLUB

Section I Schedule of General Meetings

A minimum of two general meetings must be held each year as follows:

1. Fall Meeting: to be held during the third week of September.
2. Annual General Meeting: to be held during the second week of March.

1. A special General Meeting may be called by the President to deal with any business that might arise between scheduled general meetings.
2. The President must call a Special General Meeting in the event that he/she receives a petition signed by ten members desiring discussion of a special problem.
3. Only the business listed on the agenda of the Special General Meeting shall be conducted at a Special General Meeting unless unanimous consent is gained for the addition of new business to the Agenda.

1. The President shall call a minimum of one executive meeting per month.
2. At least five of the six executive members must be present at an executive meeting or the meeting shall not proceed.

ARTICLE V QUORUMS AT GENERAL MEETINGS

1. At all General and Special General Meetings of the Club a quorum shall consist of twenty (20) percent of the total membership.
2. If after fifteen (15) minutes of the proposed time of the commencement of the meeting, a quorum is not present, the meeting shall proceed and any motions made shall be valid.

ARTICLE VI VOTING PROCEDURES

1. Every Full member shall possess one and only one vote.
2. Any suspended member of the Club shall lose possession of his/her voting privileges.
3. Voting at all meetings of the Club shall be by a show of hands; however, any three members may demand that a secret ballot be taken and upon such a demand the chairman shall ensure that it be carried out.
4. In all affairs of the Club including Amendments to By-Laws and election of officers, a two-thirds majority is necessary to confirm any motion or resolution. Since a tie-breaking vote shall never be required with a two-thirds majority confirmation, the President shall possess one vote as per Section (a).
5. Voting by proxy is not permitted.

ARTICLE VII ELECTION OF OFFICERS

1. At the Annual General Meeting of the Club, (held during the second week in March), those members present and eligible to vote shall elect new officers.
2. Nominations for office will be accepted from the floor.
3. If there is only one candidate for a position, that candidate will be declared elected "by acclamation".
4. The term of office shall be from May 1 to April 30.
5. Should any member of the executive, other than the President, be unable to finish his/her term in office, the vacancy shall be filled by election as per Section (b) and (c) of Article VII at a Special General Meeting called for this purpose.
6. Should the President be unable to finish his/her term in office, the Vice President will assume the President’s duties. The Secretary will be responsible for calling a Special General Meeting at which the an election will be held to fill the vacant office of Vice President.

ARTICLE VIII OFFICERS OF THE CLUB AND THEIR DUTIES

Section I Duties of the President

1. The President shall be the chief executive officer of the Club; he/she will be responsible for calling, chairing and preparing the agenda for all meetings of the Club.
2. The President shall oversee all activities of the Club and shall be available to assist and advise other officers in performing their duties.
3. The President or his/her designate shall be the official representative of the Club in dealing with the Squash Alberta, the U.A.B., the Students’ Union, The Faculty of Physical Education and Recreation and any other agencies, organizations and associations.
4. The President shall ensure that all resolutions or orders passed by the membership or executive are carried out.
5. The President shall possess cheque signing authority.
6. Other duties of the President shall be:

1. to endorse financial reports and budgets required by outside agencies.
2. to compose the year end Activity Report required by the U.A.B.
3. to present a summary report of the year’s activities at the Annual General meeting.
4. to submit the Facility Request Form to Athletic Services in order to secure court time for the Club.
5. to attend the Sports Club Committee meetings as the Club liaison at which he/she will be called upon to make a brief statement of the current Club activities.
6. to prepare submissions for the Club newsletter.

1. The Vice President – Play shall be responsible for organizing and overseeing the Club League structure according to the rules decided upon by the executive.
2. The Vice President shall organize tournaments, clinics and other squash-related activities for his/her league. All financial requests for such events are subject to approval by the executive.
3. The Vice President shall, after each event for which he/she was responsible, complete an Evaluation Form for that event. A summary report of these events shall be presented at the Annual General Meeting.
4. The Vice President shall be prepared to accept the position of President in the event that the President is unable to finish his/her term in office.

Section III Duties of the Secretary

1. The secretary shall record and type minutes of all Club meetings, to be submitted to the President within two weeks of the above mentioned meetings.
2. The Secretary, co-operating with the President, will be responsible for ensuring that all correspondence of the Club, both in-coming and out-going, is properly filed and promptly answered when it is required.
3. The secretary shall type proposed Amendments to the By-Laws in advance of the Annual General Meeting and distribute them to all members (See Article X).
4. The secretary will attend the Sports Club Committee meetings as the Club liaison in the event that the President is unavailable to attend.

1. The Treasurer shall be responsible for and keep an account of all expenditures disbursed and revenues received, and file all bills, receipts and vouchers of the Club.
2. The Treasurer must be prepared at all times to present an interim financial statement of the Club and shall be present a year-end financial report at the Annual General Meeting.
3. The Treasurer shall balance the cheque book periodically.
4. The Treasurer or his/her designate shall supervise the handling of cash for all Club events.
5. The Treasurer shall possess cheque signing authority.
6. The Treasurer shall also be responsible for the following:

1. the year-end Financial Report required by the Department of Athletic Services.
2. the Budget Request Form required by the Department of Athletic Services.
3. the budget required by the Students’ Union
4. payment of the Squash Alberta affiliation fees.
5. payment of Inter-Club fees and refund of default

1. The Social and Membership Coordinator shall, in conjunction with the rest of the executive and other Club volunteers, to generate ideas for fund raising and social activities and, following approval by the executive, to plan and execute these ideas.
2. The Social and Membership Coordinator shall be responsible for new membership; that is, collect membership fees and Information Forms as well as issue receipts and orientation packages.
3. The Social and Membership Coordinator shall, after each event for which he/she was responsible, complete an Evaluation Form for that event. A summary report of these events shall be presented at the Annual General Meeting.
4. The Social and Membership Coordinator shall form The Social Committee at the Fall meeting, consisting of four members if deemed necessary by the Social and Membership Coordinator and the executive. In the event that more than four people wish to volunteer, an election will be held.

1. The Executive Body shall determine the Membership Fee and the Penalty Fee for the upcoming year, subject to ratification at the Annual General Meeting.
2. The Executive Body shall discuss and accept or reject proposals of the Social and Membership Coordinator and the Social Committee (if present).
3. The Executive Body shall discuss and accept or reject requests for funds made by the Vice President for league activities.
4. The Executive Body shall prepare a tentative calendar of events for the upcoming year.

ARTICLE IX CONDUCT OF AFFAIRS OF THE CLUB

Section I The Agenda

The order of business shall be as follows:

1. Call to order.
2. Reading of last meeting’s minutes and acceptance of minutes.
3. President’s address.
4. Reports of Executive and Committees.
5. Amendments to the By-Laws (at the AGM).
6. Old business
7. New business
8. Election of Officers (at the AGM)
9. Ratification of Membership Fee and Penalty Fee (at the AGM).
10. Movement to adjourn

1. Any member who wishes to speak must address the Chair to ensure that one and only one person speak at a time.
2. The executive shall resolve any disputes over conduct not outlined herein.

ARTICLE X AMENDMENTS TO THE BY-LAWS

1. Amendments to the By-Laws may be made only at the Annual General Meeting.
2. Notice of any proposed Amendments to the By-Laws must be mailed or e-mailed to all members fourteen days prior to the Annual General Meeting.
3. Amendments may be proposed by the Executive; Amendments must be proposed by the Executive upon receipt of a written request stating the proposed amendment signed by ten members of the Club.
4. Amendments are to be accepted following regular Club voting procedures.