How to Apply

  • Check for an exchange agreement between UAlberta and your home institution

    Check with your home institution's Study Abroad Office to find out if your home institution has a student exchange agreement in place with UAlberta. If an agreement exists, your Study Abroad Office will be able to advise you regarding the programs and options available.

  • Get nominated for exchange by your home institution

    You must first apply to your home institution, and then be nominated for exchange by your home institution before you can submit your exchange application to UAlberta. The procedure for nomination is determined by your home institution - please consult your home Study Abroad Office for the necessary steps.

    If your nomination is accepted and you have a documented disability affecting mobility, vision, hearing, learning and/or physical or mental health, then you will need to register with our Accessibility Resources office as soon possible. As part of your registration be sure to identify yourself as an international student who is currently applying for an exchange experience at UAlberta. Personnel from Accessibility Resources will arrange an online Skype conversation with you to assess the functional impact of your disability. You may be asked to provide a description, in English, of the disability from any disability services office at your institution or a medical professional who may be currently assisting you. We encourage exchange students to utilize the accommodations for success that UAlberta recommends and can offer once your assessment is complete

    Please note: Acceptance of your nomination does not guarantee that you will ultimately be accepted for an exchange.Although it doesn't happen often, your nomination could be accepted but your exchange application may later be rejected by the UAlberta faculty or department in which you wish to take all or the majority of your courses.

  • Review UAlberta course options

    When you complete your UAlberta exchange application, you will be asked to identify a list of UAlberta courses that you wish to take.

    You can explore the courses available using Bear Tracks, UAlberta's online system, using the Guest Sign-In function.

    Course listings and schedules for the upcoming academic year are typically updated in March or April of the previous school year.

    See course restrictions for UAlberta exchange students

    Bear Tracks for Guests User Guide (download PDF)

  • Submit your UAlberta application and documents

    After you have been nominated by your home institution, you can proceed with your exchange application to UAlberta.

    Undergraduate students must complete the following process before the appropriate deadline:

    Please refer to the University of Alberta UNDERGRADUATE Incoming Exchange Application Guide document for application instructions.

    Graduate students must submit the following items before the appropriate deadline:

    1. Completed Application for Visiting Graduate Students

    2. Completed Permission to Participate Form

    3. One photocopy of the photograph / personal information page(s) of your passport

    4. Proof of English Proficiency

    5. Official transcripts of all previous and current post-secondary work

    Additional application materials may be required for certain programs and will be requested upon the initial receipt of your application.

    See full details about documentation requirements

  • Track your application status and receive an admission decision

    Students admitted or tentatively admitted UAlberta for exchange will be issued a:

    • 7-digit student ID number

    • CCID (computing login)

    • Password

    You can then use your CCID and password to:

    • access your UAlberta e-mail account

    • access Bear Tracks, UAlberta's online registration system

    • apply for housing

    When an admissions decision has been made, you may receive notification in the following ways:

    • in your Bear Tracks account

    • via your UAlberta e-mail account

    • mailed as hard copies directly to you or to the Exchange Liaison Officer at your home institution

    • by e-mail to the Exchange Liaison Officer at your home institution

    • IF YOU ARE AN UNDERGRADUATE STUDENT: On your UAlberta Launchpad Status Page

    Timelines

    • After you submit a complete and error-free application, it generally takes 6 to 8 weeks for it to be processed and for an official letter of admission to be released, however, this timeline is a general guideline and may vary based on Faculty and Department.

    • Official letters of admission may be available through your Bear Tracks account, sent to your ualberta.ca email account or, if you are an undergraduate student, available through your UAlberta Launchpad Status Page, and you are advised to check all of these locations 2 – 3 times per week for it. Official letters of admission may also be mailed as hard copies directly to you or to the Exchange Officer at your home institution or emailed to your Exchange Officer. Notices of Rejection would be issued in one of the ways mentioned above as well.

    • We advise against making any financial or other commitments for an exchange, such as purchasing airline tickets, until you have received an official letter of admission from UAlberta and you have satisfied any Government of Canada immigration requirements.

Tips for completing your exchange application

Undergraduate Students

Undergraduate students will need to be assigned to a "Home Faculty" at UAlberta, so:

  • The majority of courses that you list on your Undergraduate Application for Exchange form should be selected from only one UAlberta Faculty.
  • The first course that you list should be in the Faculty where you intend to take most of your courses

Graduate Students

  • Graduate students will need to be assigned to a "Home Department" at UAlberta, so:
    • The majority of courses that you list in your application documents should be selected from one department only.
    • The courses listed on your "Application for Visiting Graduate Student" form and "Permission to Participate Form" must be the same and be listed in the same order
    • The first course listed on your "Application for Visiting Graduate Student" form and "Permission to Participate Form" must be a course from the department where you intend to take the majority of your courses.
  • Graduate students wishing to conduct research while on exchange must:
    • find a host supervisor at UAlberta before submitting an exchange application.
    • indicate that they wish to enroll in "RSCH 900" on their "Application for Visiting Graduate Student" forms and "Permission to Participate Forms," along with writing the names of their University of Alberta host supervisors.