Congratulations on receiving an award offer! You’ve accomplished a lot already – and we’re looking forward to seeing what you can do here at the University of Alberta.
By now, you should have received an email containing a Notice of Award Letter to your UAlberta email account. This Notice includes detailed information about the award(s) you are receiving. You can also view your award offers in Bear Tracks, under Awards & Financial Support.
- Accept your award
- Receive your funds
- Thank your donor
These instructions apply to awards administered by the University of Alberta. if you are receiving a scholarship from another organization, please follow up with them for information on how to accept your offer.
- Log in to Bear Tracks and go to Awards & Financial Support > My Awards & Financial Support. (You may be prompted to choose a specific year/term.)
- Click on the award offer and review the terms of the offer to confirm that you meet the eligibility requirements.
- Click “Accept” for each offer that you wish to accept. (You can also choose to decline an award offer – see below for more information.)
- Enter your Social Insurance Number. (Your SIN is not mandatory, but makes it easier for Financial Services to issue tax documents at the end of the year. If you do not provide a SIN, you can still accept the award.)
- Read the Privacy (FOIP) statement and answer Yes or No. (Answering no to the FOIP statement does not affect your eligibility to receive the award.)
If you have been offered multiple awards, repeat the above steps as needed.
Why decline an award offer?
If you do not plan on attending the University of Alberta, or if you no longer meet the award criteria, please decline the award offer so that we can offer it to another eligible recipient.
Deadline to accept/decline your award
Note that there will be a deadline for you to accept/decline your award, after which time your award offer will be revoked. This deadline will be stated on your Notice of Award.
These instructions apply to awards administered by the University of Alberta. if you are receiving a scholarship from another organization, please follow up with them for information on how to receive your funds.
Accept your offer and maintain eligibility
In order to receive your funds, you must first accept your award offer. You must also meet the award conditions and maintain full-time registration status in the faculty/department specified. Should your registration drop to part time, your funding will be prorated.
Direct deposit / banking information
We encourage you to set up direct deposit in Bear Tracks, as this is the quickest way to receive payment. Otherwise, a cheque will be mailed to your home address as listed in Bear Tracks (this process can take several weeks). To set up your direct deposit information in Bear Tracks, navigate to Financials - Direct Deposit. Please ensure both your direct deposit and home address in Bear Tracks are accurate and reflect up to date information.
Distribution & refunds
Award offers made before January 1 will be divided and applied equally to the Fall and Winter terms. Award offers made after January 1 will be applied in full to the Winter term.
Your award funding will first be applied to any outstanding tuition and fees you may have. Any remaining funds will then be sent to you via direct deposit or cheque (see below) – but not before the Tuition Fee Refund deadline for that term.
Awards cannot be used to pay the Tuition Deposit.
You will receive a T4A slip for any award funding you receive, for use on your next tax return. Taxes will not be deducted at the time your award is disbursed.
In order to receive your T4A electronically, the Canada Revenue Agency requires that you provide consent, otherwise a paper copy will be mailed to your address listed in Bear Tracks. Please take the following steps to provide consent:
- Sign into Bear Tracks account.
- Navigate to the “Financials” section.
- Click on the “T4A” tab.
- Select “yes”.
- Click “submit” to consent.
In order to receive your 2017 T4A electronically, please provide consent by February 16, 2018.
Most awards at the University of Alberta are funded in whole or in part through the generosity of donors. Even if you applied to a general scholarship competition, it’s likely that your funding will consist of individual donor-backed awards. These details will be listed in your Notice of Award letter and on Bear Tracks.
If you have received a donor-backed award, please take a moment to Thank Your Donor. It only takes a few minutes, but it means a lot to our donors and goes a long way towards ensuring their continued generosity for future students like you!