Alumni Chapters

Chapter Resources

Chapters help promote the interests and welfare of alumni in a particular region, faculty, department or special interest group, and provide overall support for the University of Alberta. 

Forming a new chapter is a challenging but rewarding experience. As a volunteer, you can draw from these experiences and form valuable, lasting relationships. Our handbook can answer almost all your questions about how to start a chapter and how a successful chapter can operate.

The following are a number of ways in which the Campus Chapters staff can assist you.

Administrative Support
Chapters staff can help with:
• Design and distribution of newsletters
• Facilitating membership and other mailings to members
• Forwarding meeting minutes
• Forwarding group e-mail communication
• Coordinating executive lists

Financial Accounts and Supplies/Services
Chapters staff is responsible for overseeing the financial accounts for each chapter. We will:
• Provide monthly financial statements
• Pay invoices and reconcile account information
• Collect dues payments and prepare receipts
• Process donations received by Chapters

Event Planning
Depending on your event, the Chapters staff may be involved with:
• Researching and reserving facilities
• Preparing invitations and mailing or emailing
• Taking RSVPs and processing registration fees
• Ordering catering and supplies
• Event set-up and management

Consultation/Project Management
Your chapters staff is a resource to all the alumni Chapters. Along with experience in event planning and project management, your coordinator has access to an array of talented colleagues in the External Relations portfolio that can help you develop effective plans and procedures to achieve your goals.

Records
The Office of Alumni Relations can access the University’s database of graduates to reach your members, sorted by year of graduation, location or other specified parameters. As long as you are using this information for the purpose of planning and implementing your alumni programs, the Office of Alumni Relations can assist you with your request, always abiding by the Freedom of Information and Privacy Act, of course.