After You Apply

There’s a lot to know about the steps to take between applying and starting your first courses. You can find lots of tutorials and tips by starting on the main homepage, but here’s some basic information to help:

Application Period and Early Admission

Dates and Deadlines

  • October: Application period begins
  • March 1: Application deadline for most programs
  • May 1: Application deadline for BFA and BDes programs

Application Tips and Notes

  • BFA and BDES applicants should list this program choice first in their online applications. If you are not also considering another program, please list the BA program as your second choice.
  • Students with high grades from Grade 11 or Fall term classes may be offered early admission sometime in the Winter or Spring.
  • This admission is of course conditional upon you undertaking any courses you are still finishing.
  • The benefit to accepting this offer is that you will be able to register much earlier, before classes start filling up.

Monitoring Bear Tracks, UAlberta Email

As soon as you get access to your Bear Tracks account and UAlberta email account, please log in and make sure your password and login work properly.

You can start looking through Bear Tracks and working to understand the system.

You can also make sure to use your seven digit ID # when emailing any UAlberta personnel.

Supporting Documents and To Do List

Once you have access to Bear Tracks, you must look at the “To Do” list. Please play close attention to any items listed there, and make sure you take care of any documents or tasks by the stated deadline.

Tips and Notes

  • If an item is “initiated”, that can mean anything from “nothing has happened” all the way to “the Office of the Registrar has received your document and is evaluating it”.
  • If an item is “completed” that means the Office of the Registrar has received your document and no further action is required.

BFA and BDES Applicants

  • The documents you have to include with your portfolio submission do not satisfy requirements listed in your to do list. You must also follow precisely the requirements outlined in your to do list, and those documents must be sent directly to the Office of the Registrar.

Accepting Your Early Offer (Winter or Spring)

As soon as you are sure you want to attend the University of Alberta, please accept your admission offer so that you can start registering.

BFA and BDES Applicants

You can’t be offered early admission to these programs because the portfolio determinations are not made until May, but you may be offered early admission to the BA Program. Please go ahead and accept this offer, so that you can start registering for non-studio courses.

Early Registration for Courses – BA Students who plan to stay in the BA Program

ART 134 and DES 135

Art & Design majors and minors should try to register in ART 134 and DES 135. If they are already full, please contact the Art & Design Undergraduate Advisor as we will save some spaces for students who need these classes.

Other Courses

  • All students require 6 credits of junior level ENGL classes
  • Program requirements for each degree, major and minor can be found in the online Calendar, available on the main UAlberta home page.

Students Planning to Transfer to the BFA or BDes Program in their 2nd or 3rd year

If this is your plan, try to set up your first year to follow the requirements of the degree you ultimately want. You will take ART 134 and DES 135 instead of ART 136, 137, 140, DES 138 and 139. You will make up the missing credits later in your degree, but will still have the prerequisites to move to second year ART and DES courses.

Early Registration for Courses – Prospective BFA and BDes Students

Prospective BFA and BDes students, if offered early admission to the BA Program, should register in courses that fulfill program requirements for their degree of choice.

ART 134 and DES 135

Prospective BFA and BDes applicants should try to register in ART 134 and DES 135. If they are already full, please contact the Art & Design Undergraduate Advisor as we will save some spaces for students who need these classes. These classes will be a useful back up in case you are not accepted into the BFA or BDES program; you can do one year in the BA program, make new work, and apply to transfer into the second year of your desired program.

Other Courses

Please note: At this point, you are not able to register for any other ART or DES studio classes! If your portfolio application is successful, I will help you with this at a later date.

BFA and BDes Applicants Only — Portfolio Submission

Dates and Deadlines

  • May 1: deadline for online application process
  • May 1: deadline for portfolio submission
  • May 1 – mid-May: portfolio assessement
  • Mid – late May: portfolio results emailed to applicants
  • Mid June: portfolio pick up days
  • May through August: monitor UAlberta email and Bear Tracks accounts and complete necessary to do list items.

If you will be out of town during the above time frames, it is very important that you monitor your personal and ualberta email accounts as well as Bear Tracks, so that you can respond by the stated deadlines. If your travels or home country prevent you from accessing your email, you will need to find someone who can access your accounts for you and communicate with you.

BFA and BDEs Applicants Only — Portfolio Results

The Department of Art & Design will email you with our admission decisions. Notice is emailed to the account provided on the Portfolio Form that you included with your portfolio. Therefore, it is important that you monitor your email regularly.

If the email notice recommends that you be admitted to the BFA or BDES program, you will be instructed to contact Caitlin Wells, Undergraduate Advisor, via email to confirm either your intention to enter the program for September or to decline the offer. There will be a deadline stated in the notice by which you must respond. Failure to do so by this date could result in your space in the program being offered to another applicant. Once you have responded, the Undergraduate Advisor will provide you with important registration information, including first year ART and DES studio course schedule. This schedule is set by the Department. We will contact transfer students to discuss studio course selection and reserve your courses for you.

If your email notice does not recommend that you be accepted to the BFA or BDES program, we will send you information about how to request registration in studio courses as a BA student. Never fear, you can still work on your BFA/BDes program requirements by doing a year as a BA student with an Art & Design major, and then apply again next year with new work you have made in our studio courses!

Waiting for Admission from Final High School or Transfer Grades

All final admissions depend upon successful completion of any necessary courses. Unless you were offered early admission, you will need to wait until the Office of the Registrar receives your final grades and calculates your admission average. The Registrar typically receives final high school grades from Alberta schools in mid – late July, and from other provinces a few weeks later.

Successful BFA and BDes Applicants

Once you inform the Undergraduate Advisor of your intention to enter the program, you must still wait for an official notice of final admission to the BFA or BDes program. Although the Department of Art & Design may have offered you a space in the BFA or BDES program, final admission approval rests with the U of A administration based on you meeting all admissions requirements.

Accepting Your Final Offer (Summer)

The process for accepting your offer depends on your applicant status, so please research the process on the How To Accept page.

Changing Your Program (If Admitted to More Than One Program)

If you are already registered in another UAlberta program, or if you already accepted an offer to another program, you must log into Bear Tracks and use the “Change Program” feature, under “Academics.” You will need to complete this process once for the Fall term, and again for the Winter term.

Here is a guide for changing your program: Change Programs Guide.

Registering for Classes – BA Students

ART 134 and DES 135

Art & Design majors and minors should try to register in ART 134 and DES 135. If they are already full, please contact the Art & Design Undergraduate Advisor as we will save some spaces for students who need these classes.

Other Courses

  • All students require 6 credits of junior level ENGL classes
  • Program requirements for each degree, major and minor can be found in the online Calendar, available on the main UAlberta home page.

Students Planning to Transfer to the BFA or BDes Program

If this is your plan, try to set up your first year to follow the requirements of the degree you ultimately want. You will take ART 134 and DES 135 instead of ART 136, 137, 140, DES 138 and 139.  You will make up the missing courses later in your degree, but will still have the prerequisites to move to second year ART and DES courses.

Registering for Classes – BFA and BDes Students

ART and DES Courses

Once you have been officially admitted to the BFA or BDES program by the Faculty of Arts or the Registrar’s Office, you will contact Caitlin Wells, Undergraduate Advisor, so that you can be registered in ART, DES and ART H classes. Do not worry about art and design courses filling up before you are officially admitted, spaces are set aside for new BFA and BDES students.

First year BFA and BDes students will be registered in the specific ART, DES, and ART H schedule of classes you were sent in May. 

Transfer students will be registered in the courses confirmed during our registration discussions.

Other Courses