Faculty of Arts Environment Health & Safety Committee

Introduction: 


The Faculty of Arts Environment Health and Safety Committee (FAHSC) has adopted these Terms of Reference to guide its operations.


CONTENTS

1 Terms of Reference

2 Purpose

2.1     Accountability and Reporting

2.2     Responsibilities

2.3 Committee Membership

2.4 Committee Chairperson

2.5 Current Membership

2.6 Substitutions

2.7 Guests

3 Meetings Framework

3.1 Frequency

3.2 Quorum

3.3 Agenda Items

3.4 Terms of Reference

Terms of Reference

Purpose

This committee is comprised of representatives from across the faculty, whose purpose is to identify and review health and safety issues, as well as make recommendations, in the interest of improving and maintaining standards.

Terms of Reference

Purpose

This committee is comprised of representatives from across the faculty, whose purpose is to identify and review health and safety issues, as well as make recommendations, in the interest of improving and maintaining standards.

Structure

Accountability and Reporting

The Faculty of Arts Environmental Health and Safety Committee is accountable to the Dean, and will report to the Dean (or Dean's representative) through the Senior Officer (Human Resources) who will serve on the committee as an ex-officio member. 

 

Committee Member Guidelines

    Responsibilities

  1.    Within the committee, discuss EHS issues and initiatives
  2.   Identify opportunities for EHS initiatives

        iii.    Recommend resolutions to EHS issues

  1.   Implement the Environmental Health and Safety System (EHSMS) for our Faculty
  2.    Advise / inform / provide general and/or specialist assistance to the Faculty, as required
  3.   Promote and encourage participation across the Faculty in EHS initiatives

        vii.    Communicate annual EHS goals, plans and results to Environmental Health and Safety Committee Senior Administrators Committee (EHSSAC)

Committee Membership

  1.  Appointments are made for a two year term by the Dean, or the Dean's representative
  2.   There will be six (6) voting members on the committee, comprising of members of the Faculty of Arts
  3. Composition of the members must include the following:
  4. minimum of one representative from Fine Arts 
  5. minimum of one representative from a department that has laboratories e.g psychology, anthropology
  6. one faculty member
  7. Representative from Arts NASA staff
  8. one graduate student representative (one year appointment), if a graduate student is not found, an undergraduate student may be appointed

        iii.    Committee members may be re-appointed for a second term

 

  1.   The Faculty of Arts Health and Safety Coordinator shall be appointed as an ex-officio member

A representative from the Department of Environment, Health and Safety shall be appointed as an ex-officio member

Committee Chairperson

  1.      The Committee Chair is appointed by the Dean/Dean’s Representative and will also serve as the Faculty of Arts representative to EHSSAC
  2.      A vice chair will be appointed by the committee and will stand in when the Chair is unavailable for meetings

        iii.        After the completion of the term as Committee Chair, a person may be re-appointed as a member

  1.      A person may not serve as Committee Chair for more than two consecutive terms unless there are extenuating circumstances

The chairpersonship of the committee shall alternate between an administrator and a faulty member.

Current Membership

Substitutions

  1.      If a member is unable to participate in an activity of the committee, they must refer an alternative member from their unit as a substitute, which shall be approved by the Chair in advance; this alternative member will have full voting privileges for that meeting
  2.      If a member resigns, the committee shall recruit a replacement in consultation with the Dean /Dean’s representative

Guests

  1.      Additional persons may attend Committee meetings with the approval of the Chair
  2.      Guests to a committee meeting will not have voting privileges

Meetings Framework

Frequency

  1.     Committee meetings will be scheduled bi-monthly (Oct, Dec, Feb, Apr, June) at a predetermined time and location.  Additional meetings may take place in agreement with quorum by the committee.  Cancellation of a regularly scheduled meeting must be rescheduled to ensure adherence to the bi-monthly schedule
  2.      Additional committee meetings can also be scheduled at the call of the Chairperson

Quorum

  1.      In order to hold a vote, attendance to achieve quorum for the committee meetings will consist of 50 percent plus one of the voting members
  2.      If the number of attendees does not meet the minimum number, the meeting will still proceed but a note in the minutes will reflect that quorum was not met

        iii.        In instances of a tie vote when all members have voted, the Dean or the Dean's representative can cast the deciding vote

Agenda Items

  1.      The Committee Chairperson will prepare copy of the agenda for each meeting and distribute it to all members at least one week in advance of the regularly scheduled meetings
  2.      Agenda items will consist of workplace health and safety issues.  Agenda items should be dealt with by reaching consensus.

        iii.        Agenda items which continue to be unresolved by the committee after three consecutive meetings will be referred to the Dean or Dean's representative

Minutes

  1.      The Chair will arrange for clerical assistance with respect to the recording, filing, and timely circulation of the agenda and minutes of Committee meetings
  2.      The Committee shall designate a committee member to take minutes at all Committee meetings

Terms of Reference

      1. The Terms of Reference will be created by the committee and approved by the Dean.  They will be reviewed and updated on an annual basis.