AWE Policies and Procedures During COVID-19 - Students

Update - June 29, 2020

In order to keep Arts Work Experience running as smoothly and responsively as possible during COVID-19, our goal is to be flexible and follow best practices laid out by Co-operative Education and Work Integrated Canada (CEWIL Canada) during this time. These recommendations place student and employer health and safety as the top priority, while allowing co-op terms to continue and minimize negative impacts to students.

COVID-19 Arts Work Experience Information Advisory for students on or preparing for a work term

Adjustments and accommodations that may be considered for both students and employers include any/all of the following
  • Work terms are developed in partnership with the employer and approved by the co-operative education program as suitable learning environments
  • Students are engaged in productive work for which they receive remuneration
  • Ending the current work term early or starting the upcoming work term late (i.e., it is okay to reduce the number of hours below 420 hours and/or the number of work weeks to fewer than 12; adjustments to be assessed/approved on a case-by-case basis by your Co-op Program)
  • Work term experiences are assessed via work term consults with both students and employers (conducted remotely as necessary)
  • Completing work term report requirements, as required by your Co-op Program, must still be met including employer evaluations
  • Revising co-op student job duties to accommodate remote work. Some possibilities include: Developing research projects related to the impact of COVID-19 on the organization and/or the community it serves, assisting organization’s operational transition to online formats and supporting businesses with the movement of staff to remote locations
  • Delaying the start of the upcoming work term (e.g., May to August) (i.e., will result in a reduction in the number of hours/weeks)

A review of these accommodations coupled with an assessment of the status of the pandemic will be conducted in early 2021 with the intention of returning all accreditation standards to normal for co-op work terms beginning May 2021.

AWE Specific Recommendations - May 2020
May 2020 Work Term (May - August):
  • All students must feel that the employment model (work from home or workplace modifications) respects their health and safety.
  • May work term starts may be delayed as late as June 30, 2020 to count as a spring/summer work term. Work terms that start July 1, 2020* or later will count as fall work terms. *Exceptions may be possible where work terms beginning after July 1st would offer over 280 hours of employment.
  • Students must complete a minimum of 280 hours (8-16 weeks) to earn CR for work terms completed in spring or fall terms. This may mean that part-time options could count as work experience during COVID-19.
  • Students are permitted to count work from home positions as AWE work terms, assuming their Work Experience Coordinator is confident that the opportunity is appropriately supervised (regular check-ins with supervisors strongly recommended) and that tasks are at a professional level consistent with co-op positions.
  • Student performance in the workplace is supervised and evaluated by the student's employer.
  • Students and employers must participate in self and employer mid-term and final evaluations, and a remote site visit (phone or videoconference) during the work term.
AWE Specific Recommendations - Fall 2020 & Winter 2021
Fall 2020 (September to December) & Winter 2021 (January - April) Work Terms
  • All students must feel that the employment model (work from home or workplace modifications) respects their health and safety.
  • Students must complete a minimum of 280 hours (8-16 weeks) to earn CR for work terms completed in spring or fall terms. This may mean that part-time options could count as work experience during COVID-19.
  • Students are permitted to count work from home positions as AWE work terms, assuming their Work Experience Coordinator is confident that the opportunity is appropriately supervised (regular check-ins with supervisors strongly recommended) and that tasks are at a professional level consistent with co-op positions.
  • Student performance in the workplace is supervised and evaluated by the student's employer
  • Students and employers must participate in self and employer mid-term and final evaluations, and a remote site visit (phone or videoconference) during the work term.

FAQ

Can I still access the Career Education Associated with AWE?

Yes most definitely! Students can book their Advising Appointments with the Career Centre, by filling out this form to request an appointment. The Career Centre will then contact you to set up a virtual advising session.

Students can book a Career Coaching Session by contacting their Work Experience Coordinator.

How do I contact my Work Experience Coordinator?

Although the HUB Career Centre is closed right now, we are currently working remotely, and are still available for phone and/or video conference meetings. To schedule a meeting, please send your Work Experience Coordinator an email to set up an appointment.

Amber Nicholson - amber.nicholson@ualberta.ca

Laura Kerslake - laura.kerslake@ualberta.ca

I was offered a summer position, but the employer contacted me to say it was cancelled, what should I do?
We are very sorry to hear that your work term offer has been rescinded. Please contact your Work Experience Coordinator to find out what options might be available for you.
I have received a work term offer for May, but I do not have a start date because of COVID-19.

Congrats! Please contact your Work Experience Coordinator to find out about next steps. During COVID-19 we will be following CEWIL Canada’s recommendations for co-op terms. Work terms starting as late as June 30, 2020 can count as a spring/summer work term. A Work term starting July 1st or later will count as a fall work term.

*Exceptions may be possible where work terms beginning after July 1st would offer over 280 hours of employment.

I have received a work term offer, but the start date is delayed due to COVID-19. What is the latest I can start a spring work term?

May work term starts may be delayed as late as June 30, 2020 to count as a spring/summer work term. Work terms that start July 1, 2020* or later will count as fall work terms.

*Exceptions may be possible where work terms beginning after July 1st would offer over 280 hours of employment.

My employer contacted me and said I will be working from home during COVID-19, is this okay?
Students are permitted to count work from home positions as AWE work terms, assuming their Work Experience Coordinator is confident that the opportunity is appropriately supervised with regular check-ins with supervisors being strongly recommended. The tasks associated with the work term must be at a professional level consistent with co-op positions.

See Tips for Working From Home - CEWIL Canada
Are part-time opportunities able to be counted as a summer work term during COVID-19?
Students must complete a minimum of 280 hours (8-16 weeks) to earn CR for work terms completed in the summer term. This may mean that part-time options could count as work experience during COVID-19. The position is subject to approval by your Work Experience Coordinator.
Will I still have to pay for tuition during COVID-19 if I am on a work term and registered in a Work Experience Course this summer?
Yes. To be counted as a work term, students must be registered in the appropriate Work Experience Course for the summer term and therefore pay the associated tuition. For more information head to Program and Tuition Fees. The tuition fees associated with an AWE work term can be found here.
I’m an international student and I haven't applied for my co-op work permit yet, what should I do?
It is important that you apply for your co-op work permit as soon as possible. Due to COVID-19 there may be some delays with processing permit applications. If you haven’t received a letter from your Work Experience Coordinator or instructions on how to apply for your co-op work permit, please contact them directly.

International students requiring additional information about the co-op work permit should contact International Student Services. You can email info@international.ualberta.ca to ask a question or make an appointment.

Additional Resources


Contact Us

Amber Nicholson
Career Development Officer 
780-492-6022
amber.nicholson@ualberta.ca

Laura Kerslake
Work Experience Coordinator
780-492-1781
laura.kerslake@ualberta.ca

 

HUB Career Centre
8917 HUB Mall
Monday - Friday 8:30 - 4:30
artsworkexperience@ualberta.ca

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