There are a number of steps you must take to be ready to graduate from the University of Alberta. The following checklist will help you complete your journey and be prepared to make the most of your convocation experience.

  • 1. Apply to graduate

    In order to be eligible for convocation, you must apply to graduate on Bear TracksYou are required to apply for graduation even if you don’t plan to attend your convocation ceremony.

    Undergraduate students who expect to complete degree requirements before the next Convocation must Apply for Graduation on Bear Tracks under 'Academics.'

    Bear Tracks will be available for undergraduate students to apply for graduation:

    • March 15 to September 1 for Fall Convocation
    • October 1 to February 1 for Spring Convocation

    Students should consult with the Learning, Advising, and Beyond Office if they wish to graduate from a program in which they are not currently registered.

  • 2. Verify your personal info
    You must verify your Convocation name, degree program and mailing address regardless of your attendance status through the Graduation Status page in Bear Tracks.

    Ensure that your full name is displayed in the Parchment Name field, as this name will be printed on your parchment. The name on your parchment should match the name on your student record and on legal documents such as your birth certificate or passport. If a name change is required please submit a Change of Name form and add "For Convocation Purposes" to the top of the form.

    Due to publishing deadlines for the Convocation program, students who do not update their convocation information at least one month prior to the start of Convocation may not have corrections to their information published in the program.
  • 3. Know the ceremony date & time

    Augustana's Spring Convocation will be Sunday, June 7th, 2020 @ 2:30 PM

    The UofA Fall Convocation is November 17 and 18, 2020.  Students from Augustana Faculty will convocate on November 18, 2020 at 3:00 PM.

  • 4. Convocation attendance

    If you plan on attending Convocation

    Reserve your seat! Go to the Graduation Status page in Bear Tracks to indicate that you will attend. You may change your selection in the future if your plans change.

    If you are not attending Convocation

    Please let us know if you will not be able to attend Convocation. Go to the Graduation Status page in Bear Tracks to indicate that you will not be attending. You may change your selection in the future if your plans change.

    Note: If you do not attend your Convocation ceremony, you can receive your degree either by picking it up in person or having it mailed. Please see Degree Parchments for more information.

  • 5. Reserve apparel

    Augustana students reserve their apparel directly from Gaspard's Augustana Convocation web page.  Note you must update your attendance in Bear Tracks prior to reserving apparel to indicate your plan to attend the ceremony if you have not already done so. 

    Academic apparel must be worn by all graduands participating in the ceremony and should be reserved from the link above at least three weeks prior to your Convocation date. Your academic apparel consists of:

    • Gown
    • Hood (in the ceremonial colour for the student's degree)
    • Mortarboard / graduation hat (yours to keep)

    After the online apparel reservation site has closed (usually three weeks before the start of the ceremonies), academic apparel may still be obtained by contacting the Augustana Registrar’s Office as soon as possible prior to the ceremony.

    The gown and hood can be picked up in the Faith and Life Building Room 1-305 starting at 1:00 PM.  They must be returned to the gowning room after convocation, no later than 6:00 p.m.

    Academic apparel rental rates (includes 5% GST): $39.50

  • 6. Pay any outstanding fees/fines
    Parchments and other official documentation will not be released to students who have outstanding accounts with the University of Alberta. Therefore, you are urged to clear all outstanding accounts at least two weeks prior to Convocation to ensure that your parchment is available. You can view your account details in Bear Tracks.