Student Residence

Community Standards

Preamble

The University of Alberta has established a Code of Student Behaviour (referred to as “the Code” or COSB) applicable to the entire student community including the Augustana Campus and its residents.  The Code contains the following statement, “30.3.1(3):  All students living in or attending at a University residence are subject to the Code, as well as to the rules, regulations and community standards of that residence or in the areas affected.”  Section 19.2 of the Code includes the following statement:  “Augustana University College (AUC) policies and procedures will be operational until they can be rescinded and revised by GFC policy or appropriate University of Alberta institutional policies and procedures.”  These AUC policies and procedures include the Guidelines, Regulations, Policies and Procedures for Student Conduct and Discipline, which states:  “These Guidelines apply to all students actually on campus or in campus facilities, in university vehicles or in university road trips, at Augustana-sponsored off-campus events or at any event that is associated with the name of Augustana.  The University reserves the right to review the conduct of any student, including off-campus behaviour from the date of enrolment to the date of graduation, as necessary to safeguard the University welfare and the welfare of its members.”  The purpose of the Residence Community Standards (Community Standards) is to supplement the Code and Guidelines with specific reference to the rights and responsibilities to be shared by all residents in order to maintain a high standard of cooperative living, tolerance and compromise.  The most current COSB can be found online here.
 

II Definitions

  1. The term “resident” shall include any person, student, guest or any group thereof in the Residence Community, against who proceedings may be taken at the discretion of the University either individually or jointly’ 
  2. The term “person” shall include residents, guests, and University personnel or any group thereof; 
  3. The terms “Residence Community”, “Dorms” and “Ravine Buildings” shall refer to the First Year Residence Complex or the Ravine Residence Complex, known together as Residences at the Augustana Campus 
  4. The term “Residence Life Staff” shall refer to the following:
    1. The Director, Student and Residence Services (DSRS)
    2. The Supervisor, Residence and Conference Services (SRCS)
    3. The Residence Coordinator (RC)
    4. The Hall Coordinators (HCs)
    5. The Resident Assistants (RAs)
    6. The Alternate Resident Assistant (ARAs)
    7. Check-point Staff 
  5. The term “private areas” shall refer to the student rooms of the residents of Augustana Campus and the washrooms in the Ravine Buildings 
  6. The term “common areas” shall refer to:
    1. Residence wings and washrooms of the First Year Residence Complex
    2. Floor and Ravine building lounges
    3. Lounge washrooms
    4. Kitchenettes 
  7. The term “public areas” shall refer to:
    1. Stairwells and entrance ways
    2. The Social Lounge in the First Year Complex
    3. The Commons Lounge (Dish) in the Ravine Complex
    4. Computer Labs in both the First Year Complex and the Commons Lounge 
  8. A “citation” is any statement of complaint made by anyone living in or working on the Augustana Campus that describes an incident and initiates disciplinary action 
  9. The term “sanction” refers to the consequences to residents whose behaviour has been found in violation of the Residence Community Standards.  Sanctions include one or a combination of the following:
    1. Fines:  a monetary sanction imposed for violation of the Community Standards
    2. Restitution:  a full and complete reimbursement for damage to, or misappropriation of, institutional and/ or private property
    3. Restrictions and Requirements:  sanctions that involve additional specified conditions, including removal from and restriction of access to specified campus facilities, and/or suspension of computer user account, and recommendation that financial aid and/or campus employment be terminated.
    4. Disciplinary Probation:  this sanction may be imposed as a result of several minor infractions or a more serious major violation of the Community Standards.  It is regarded as a probationary term in lieu of possible eviction and may involve an educative aspect. Disciplinary Probation is in effect for a minimum of four week. If probation status is obtained in Term II, the probation may be continued to the next academic year.
    5. Eviction:  the University reserves the right in its sole discretion to evict any resident from residence where warranted. 

III Offences

Many of the offences set out below are also violations of the Code of Student Behaviour and/or Guidelines, Regulations, Policies and Procedures for Student Conduct and Discipline and may be pursued under both sets of regulations. The Director, Student and Residence Services may refer alleged violations of the Code and/or Guidelines to Campus Security Services and/or the Discipline Office.

It is not possible to list every conceivable violation that may be applied under these community standards.  Violations not listed will be assigned a Section based on the type and severity of the activity. 

SECTION A RECOMMENDED EVICTABLE OFFENCES

No resident shall intentionally or recklessly act in a manner which threatens the personal safety, health, or well being of any person or self, either directly or indirectly. Section A offences include but are not limited to: 
  1. Offences that may result in eviction from Residence and also Code of Student Behaviour charges:
    1. Violations of safety or dignity as outlined in section 30.3.4(6) of the Code of Student Behaviour found online here.
    2. Possessing, using, or selling narcotics or any other illegal drug
    3. Tampering with any private, common or public fire safety equipment
    4. Possessing or using firearms, fireworks, any type of gun or other form of weapon or explosive
    5. Theft, damage or destruction of University or private property or possession of stolen property 
  2. Offences that may result in eviction from residence:
    1. Committing constant disruption of the community environment, or multiple violations of the Community Standards and/or Housing Contract
    2. Trespassing on or tampering with any construction area in the residence community
    3. Being on the roof of any University of Alberta residence building without Residence Services authority 
  3. If a complaint/allegation of an offence listed under Section A (1) is received, the Residence Coordinator in consultation with the Supervisor for Residence and Conference Services, and Director of Student and Residence Services, Campus Security Services, and reporting Resident Assistant (RA) will meet to determine if the case will proceed through both the Residence Disciplinary process and the Code of Student Behaviour process. The latter process will be used only if the offence had an impact on the wider University Community as well as the Residence Community.
  4. The student who is in violation of the Community Standards will be notified that an investigation will commence under the Residence Disciplinary process and the Code of Student Behaviour process(es) or solely the Residence Disciplinary process. The student will be given information concerning the processes, a summary of the written complaint, contact information about relevant campus resources and date, time and location for a disciplinary meeting with the Director, Student and Residence Services
  5. If new information arises as a result of the investigations that indicate a different course of action, the individuals  noted in #3 above will meet again to review and make a new decision on which process(es) will be used. The student who has been charged with the offence will be so notified.
  6. If a decision is made that both processes will be used, then the following is the sequence of activity:
    1. If necessary Campus Security Services or Camrose Police Services will be notified and will aid in the investigation. The Campus Security Services Officer will follow the procedure outlined in section 30.5.6 of the Code of Student Behaviour
    2. If it appears that the student charged with the offence is guilty, the Campus Security Services Officer will recommend appropriate sanctions to the Discipline Officer following section 30.5.6(3) of the Code of Student Behaviour. The Residence investigator will recommend appropriate sanctions to the Director, Student and Residence Services. Both of these recommendations will occur separately and without reference to what the other investigator may have recommended.
    3. The Discipline Officer contacts Residence Services after it is determined that the student did commit the offence but before imposing sanctions to determine what, if any, sanctions have already been imposed. The final decision will take those sanctions into account.

SECTION B ORDER AND SAFETY 

No Resident shall intentionally or recklessly act in a manner which directly or indirectly threatens the personal safety, health, well being or privacy of any person in the Residence Community.  No resident shall contribute to circumstances which seriously disrupts the orderly management and operation of the Residence Community.  This includes but is not limited to: 
  1. Using or consuming alcoholic beverages or possessing alcohol containers in violation of university policy as outlined in the Augustana Student Handbook
  2. Attempting, aiding, abetting, conspiring, counselling, procuring, soliciting, inciting, passively permitting, or being an accessory to any act prohibited by the Residence Community Standards
  3. Engaging in disorderly or inappropriate conduct
  4. Failing to leave a building during emergency evacuation and drills
  5. Engaging in unauthorised presence or forcible entry into private areas
  6. Having open flames or other fire hazards such as candles, incense, barbeques, sunlamps, hot plates, electric blankets, space heaters, and fridges larger than the size permitted by Residence Services
  7. Being abusive to Residence Life Staff
  8. Inappropriate deposit of body fluids or waste.
  9. Violations of Fire Codes (eg storage of items in hallways).
  10. Unauthorized duplication of residence keys.
 

SECTION C PROPERTY DAMAGE 

No resident shall, or attempt to deliberately deface, break, cut, puncture, damage, remove or otherwise alter any public or private property, whether real or personal, in the Residence Community.  This includes but is not limited to the following: 
  1. Knowingly allowing such damage, as described above to occur without taking any reasonable steps to avoid such an occurrence
  2. Unreasonable misuse or abuse of any equipment or property of the Augustana Campus or its Residence Complexes
  3. Removing screens from windows of any residence building
  4. Unauthorized duplication of residence keys
  5. Unauthorized removal of furnishings from the Residences 
 

SECTION D OBSTRUCTION OF PROCESS 

No resident shall impede any Residence Life Staff in the performance of their duties in relation to any possible offence.  This includes, but is not limited to: 
  1. Failing to comply with the appropriate requests of Residence Life Staff
  2. Furnishing false information, including forgery, unauthorised alteration or misuse of university documents, records or permits, withholding information from the University and making false statements to a University official
  3. Misusing student identification cards
  4. Tampering or interfering with an investigation of  the judicial process
  5. Violating the terms of any sanctions
  6. Not providing proper photo identification to Residence Life Staff upon request
  7. Fleeing from Residence Life Staff 

SECTION E DISRUPTION OF THE COMMUNITY ENVIRONMENT

No resident shall undertake any action which causes or is likely to cause harmful disturbance or unreasonable inconvenience to any person.  This includes, but is not limited to the following: 
  1. Violating any of the Computer Network Guidelines as outlined by AICT Terms of Use or  the Augustana Student Handbook
  2. Knowingly obstructing or disrupting campus events
  3. Smoking in any areas of the residence community, except outside the buildings at a distance of 5 metres in designated areas
  4. Engaging in solicitation not in accordance with the Code of Student Behaviour
  5. Violating the noise guidelines as determined by the community
  6. Violating quiet hours
  7. Having a pet in residence
  8. Having open flames or other fire hazards such as candles, incense, barbeques, sunlamps, not plates, electric blankets, space heaters, and fridges larger than the size permitted by Residence Services
  9. Failing to assure the proper conduct of a guest
  10. Unauthorized room changes
  11. Improper room check-out
  12. Improper use of fire/emergency exits
  13. Propping open locked doors
  14. Use or display of any material (posters, films, etc) that could be considered offensive (eg, pornographic images, materials that are hate related, etc) 
 

SECTION F DINING HALL

No student shall undertake any action which causes or is likely to cause harmful disturbance or unreasonable inconvenience to any person using the Dining Hall. 
  1. No student shall attempt to enter the dining hall without proper university identification.
  2. No student shall attempt to obtain unauthorized meals for themselves or any other person, this includes sharing a paid meal with a non-paying guest.
  3. No student shall remove cutlery, dishes or other university property from the Dining Hall.
  4. No food shall be removed from the Dining Hall with the exception of sick trays, bag lunches, grab-n-go trays or fresh fruit.
  5. Outside containers are not permitted for beverages.
  6. Students who are barefoot, are dressed in swim clothes, are without shirts, are in pajamas and/or housecoats, or whose dress is judged to be inappropriate or objectionable for the Food Services environment will not be admitted to the Dining Hall.
  7. Students will bus their own dishes.
  8. Non-paying guests are permitted with permission of the Food Services Staff. 
 

IV PROCEDURES

 

A. CITATIONS

A resident alleged to be in violation of the Residence Community Standards shall receive a citation form issued by a Residence Life Staff or an Augustana Faculty or Staff member.  The citation shall state which Community Standard(s) was/were violated, the date and time of the violations and a brief description of what took place.  The issuer and the recipient must sign the citation. A copy of the citation shall be provided to the Residence Coordinator (RC) no later than 96 hours after the event. 

 

B. CONVEYANCE

Once it has been received, the RC shall determine the procedural validity of the citation.  If there has been an error in the detailed information, the RC shall issue a corrected copy of the citation to the involved student.  When the RC has determined that the citation is procedurally valid, s/he shall then investigate the allegation(s) contained in the citation to determine the validity thereof.  If s/he finds the allegation(s) to be valid s/he shall assign the appropriate sanction and notify the student in writing as soon as possible, but no later than 96 hours after the RC received the copy of the citation. 

 

C. RECOMMENDED SANCTION GUIDELINES

All disciplinary actions are taken in a manner that promotes student growth and understanding attempts to hold students accountable for their behaviour.  Sanctions may be imposed singly or in combination, as appropriate to each case.  Failure to fulfill the term of an imposed sanction may result in the imposition of a more severe sanction

For all students under 18 years of age, the university reserves the right to inform parents or guardians of any violations of the Community Standards

The following illustrates how sanctions are usually applied:
  1. Each section of policy violation has a sanction that commensurate with the severity of the policy violation.
    1. Section A offences may result in eviction, fine and/or Code of Student Behaviour charges.  The minimum fine for a Section A violation is $100
    2. Section B offences may result in a monetary fine of $100
      1. Section B.a is a minimum fine of $100.00
      2. Section B.h is a minimum fine of $50.00
    3. Section C, D, E & F offences may result in a monetary fine of $25,

      For Section B:
      Upon second violations the amount of the fines will double, and disciplinary probation will be in effect.

      For Sections C, D, E & F:
      Upon second violations the amount of the fines will double, and upon third violation, the fine is automatically $100 and disciplinary probation (see details of disciplinary probation).
  2. Suspension of Computer Account – In addition to other sanctions, computer abuse may result in suspension of a user’s account for a time period no less than one week.  Subsequent violations may result in a user’s account being suspended indefinitely.
  3. Disconnection of Network Services in Residence Rooms – In addition to other sanctions, network abuse may result in immediate disconnection of network services from a resident’s room.
  4. Restitution – In every case, in addition to any sanctions that may be imposed, a student is required to make a full and complete reimbursement for damage to, misappropriation of, institutional and/or private property
  5. Emergency Suspension – Any violation which threatens the continuing function of the university or the safety and/or welfare of members of the university community can result in an immediate suspension from the residence.
  6. Exclusion from University property  - In addition to other sanctions, a student may be restricted from specific areas of the campus, including but not limited to, specific residence buildings, halls, common spaces or the dining hall.
  7. Disciplinary Probation – Automatically includes a $100 fine except for a second Section B violation which is a $200 fine
    1. First violation of Section A offences when the sanction does not result in eviction
    2. Second violation of Section B offences
    3. Two or more violations of Section C-F offences
    4. Combination of Section B and C-F offences
  8. Eviction
    1. First violation of Section A offences
    2. Third violation of Section B offences
    3. Three or more violations of Section C-F offences
    4. Any violations committed while on disciplinary probation
 

D. APPEALS 

  1. Informal Resolution Process

    When requested by the accused student within 96 hours of having been informed of the sanction, the Residence Coordinator shall meet with the student and review the violation and sanction imposed. The Residence Coordinator shall advise the student of his/her rights and review the available options:

    1. the Residence Coordinator may withdraw the sanction,
    2. the student may accept the sanction,
    3. the Residence Coordinator and the student may agree on an alternate sanction, or
    4. the student may appeal to the Supervisor, Residence and Conference Services
       

    The Residence Coordinator shall inform the student in writing of the decision(s) within 96 hours of the conclusion of the meeting.

  2. Formal Appeal Process

    A student who wishes to appeal a sanction other than Disciplinary Probation, Disciplinary Dismissal or Emergency Temporary Suspension is encouraged to meet with the Supervisor, Residence and Conference Services. A student desiring to appeal their sanction must meet with the Supervisor within 96 hours of written notice from the Residence Coordinator of their informal appeal results. If the student fails to meet with the Supervisor, Residence and Conference Services within the stipulated time, the student forfeits all rights of appeal, including the right to appeal to the Eviction Hearing Committee.

    The purpose of the student meeting with the Supervisor, Residence and Conference Services is:

    1. to provide an opportunity for the student to informally appeal,
    2. to review the violation(s) and the sanction(s) imposed,
    3. to review the attitude and situation of the student,
    4. to inform the student of his/her rights, and
    5. to review the options:
      1. the Supervisor, Residence and Conference Services may withdraw the sanction,
      2. the student may accept the sanction,
      3. the Supervisor, Residence and Conference Services and the student may agree on an alternate sanction
    6. Supervisor, Residence and Conference Services shall inform the student in writing of the decision(s) within 96 hours of the conclusion of the meeting.

    The accused student may appeal decisions according to the following guidelines:

    1. Appeals not involving eviction are heard by the Supervisor, Residence and Conference Services.
    2. Each appeal must:
      1. be in writing and clearly state the grounds for appeal,
      2. state one or more of the following conditions warranting the appeal:
        1. identifying that bias existed in the charge that was investigated or in evidence that was presented.
        2. identifying that Augustana procedures were not followed properly.
        3. identifying new information that was not available at the time of the investigation.
      3. be received by the Supervisor, Residence and Conference Services within 96 hours of having been informed of the sanction
      4. state the resolution desired.
         
  3. For Recommended Eviction

    For appeals of any policy violations that occur while a resident is on disciplinary probation, or appeals of Section A sanctions, said resident will receive a letter from the Residence Coordinator recommending eviction. Appeals to this eviction will be heard by a committee comprised of:

    1. The Director, Student and Residence Services who will act as chair of the committee and will only vote in case of a tie (in the absence of the Director, Student and Residence Services, the Supervisor, Residence and Conference Services will chair the committee)
    2. An Augustana Student and Residence Services Staff member (not the Residence Coordinator)
    3. A representative from the Augustana Students’ Association
    4. A representative from Augustana Residence Life (usually an RA from the opposite complex to where the resident lives)
    5. An Augustana student at large

    The committee will hear from both a Residence Services representative and the resident facing eviction. Once they have heard from each side, they will deliberate about the validity of the eviction recommendation. The committee may raise, lower, or keep the eviction sanction.

E. TIME LIMITS 

Time limits indicated in these Guidelines include Saturdays and Sundays but exclude statutory holidays and holidays listed in the University academic calendar.  Every effort will be made to comply with the time limits indicated in these Guidelines.  However, the time limits are not binding on the university and may be extended as is reasonably necessary to accomplish the purposes of these Guidelines.  An example of an extended time limit could happen when a violation occurs at the end of the Fall Semester; where an extension to the beginning of the Winter semester is granted.