The Biological Sciences Storeroom's focus is to provide a service for departmental staff and students. However, we also sell stock inventory items to other departments on campus and to the public. Our stock items include:
- Chemicals - acids, salts, solvents
- Lab supplies - glassware, gloves, petri dishes, plastics, syringes, tips, tubes, etc
- Miscellaneous - batteries, cleaning supplies
- Office supplies - binders, pens, Sharpies, tape
For a complete list of stock items, please feel free to search our inventory. Other departments on campus can purchase by Indent. The public can purchase by cash, credit card or debit card. Please note there are some restrictions on items available to the public.
In Stock Items
Biological Sciences Staff and Students - Biological
Sciences staff and students will require written approval before you are able
to purchase Storeroom stock items. In
accordance with University policies and procedures, Financial Services
developed the Delegation of Signing Authority form to allow the account holder
to assign authority to their staff or students to make purchases on their
behalf. Therefore, Storeroom staff are
only able to provide over-the-counter service to those whom have approved
signing authority. If you require another Delegation of Signing Authority form
for your account(s), please feel free to come down to the Storeroom or see any
of the accounting staff in the main office in CW-405.
Other Departments and Administrative Units on Campus: The Biological Sciences Storeroom is open and accessible to all staff and
students across campus. We process sales
by cash, credit card, debit card and Indent.
If you are purchasing by Indent, we will keep your Indent on file for
multiple purchases for your convenience.
Off-Campus - The Biological Sciences Storeroom is
open and accessible to the public. We
process sales by cash, credit card and debit card. We can sell most stock items to the public. Please note that we are restricted from
selling certain items like restricted chemicals, liquid nitrogen and dry ice
without written approval.
Non-Stock Items/Special Orders - Biological Sciences Staff and Students ONLY
Storeroom staff are here to place your special order, track
it, receive it and take care of the paperwork on your behalf. You can place your order using a variety of
ways including our on-line special order form.
The Delegation of Signing authority policy is also in place for special
order purchases. The Storeroom will send you an email once your special order has arrived. If your special order is perishable, we will call you or your lab.
On-line special order form
The Storeroom has an online special order form to
make it more convenient to place your special order. Access to the order form is based on your
CCID. The path from the Biological
Sciences home page is: Storeroom
> Online Order Form. Then it
will prompt you for your CCID and password. If you are having problems
accessing this order form using your CCID, please contact the front desk in
CW-405 to ensure they have your correct CCID on file as access is based on
information in their database.
As part of the order form, there is a 'comments'
section where you can include any special instructions. Once you have 'sent' the order, you will
receive an e-mail with a number that has been automatically assigned to your
order. If you have a quotation, please
email a copy to firstname.lastname@example.org
so we are able to refer to it when placing your special order. Storeroom staff will place your special order
within a couple days. If delivery on
your order is not expected for more than two weeks, we will send you an e-mail
to let you know. Once we receive your
order, we will contact you by telephone if your order is perishable or e-mail if
it is not perishable. Simply come to the
Storeroom to pick-up your order.
foreign purchases over $1,600 need to be processed by purchase order. Please bring your quote to the Storeroom so
we can submit your purchase order request.
Please place your special order using our on-line
order form. Please see the notes above
about placing on-line orders.
All purchases over $5,000 need to be processed on a
Purchase Order through Supply Management Services. Please contact Storeroom staff who are
trained on how to request a Purchase Order.
Bring your quote and all information for your purchase order to the
Storeroom clearly indicating the goods and services to be purchased. Any associated components (e.g. Supplier
quote, drawings, etc.) must be included with your request. A Purchase Order represents
a binding agreement with the Supplier to provide the goods and services in
accordance with the terms and conditions of the Purchase Order and associated
The University is committed to a fair and transparent
acquisition process for all goods and services required by University units in
support of their operations. All purchases in excess of $75,000 are subject to
the University's Competitive Bid Procedure.
University has two clearly defined competitive bid processes (Request for Bid, Request for Proposal) for soliciting
competitive bids from suppliers based on the dollar value and complexity of the
proposed purchase. Please come see Storeroom staff to help you will
these types of purchases.