Policy and Procedures

Security Policies and Procedures for Stollery Centre

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The Stollery Executive Development Centre is a tremendously valuable component of the Alberta School of Business. Because the Centre was made possible largely due to the very generous donation of the Stollery Family and the business community at large, it is incumbent upon the Alberta School of Business to ensure that this asset is protected and secure at all times.

While the Alberta School of Business assumes overall responsibility for the safe and secure operation of the Stollery Centre, it is the responsibility of each individual user to ensure that the security protocol established by the Alberta School of Business is followed explicitly.

Each ?designated responsible user? will be asked to read the following security protocol and to sign as having read, understood and agreeing to comply with the protocols outlined below during the entire time of tenure in the Stollery Centre.

  1. The Stollery Executive Development Centre is accessible ONLY from the two elevators in the Business Building. If you require access to the Stollery kitchen or storage room, keys for these areas are to be signed out from the Conference Facilities and Building Manager, Room 3-25 Alberta School of Business, no earlier than 18 hours prior to an event, and must be returned in person to the Conference Facilities and Building Manager, no later than 9 am the following morning or, if on a weekend, Monday morning. Keys will be signed out ONLY to the individual identified as the designated responsible user on the Application for use of Facility form.
  2. The elevators to the Stollery Executive Development Centre will be unlocked at the Start Time the customer has indicated on the Application Form, by Stollery Executive Development Centre Management. Once the elevators are open it is the duty of the designated responsible user to ensure that the Centre is supervised at all times. Liability for the theft and damages to the Centre will deem to be in the hands of the designated responsible user during the entire time of the function, from the time the elevators are open to the time the elevators are locked at the end of the function. It is also the responsibility of the group renting the facility to advise their guests to keep all personal belongings/valuables with them at all times as the Centre is not responsible for any such items going missing.
  3. The elevators from the Stollery Executive Development Centre will be locked according to the End Time the customer has indicated on the Application Form by Stollery Executive Development Centre Management. Conclusion of an event is deemed to have occurred when the function has ended and the Centre has been cleared of all catering and special equipment.
  4. Because security of the Stollery Executive Development Centre is maintained through access solely from the elevators in the Alberta School of Business, no access doors to the Centre (interior and exterior stairwells, patio doors, emergency exits) are to be left unlocked, propped open or otherwise left insecure at any time. A silent alarm and security system has been installed in the Stollery Executive Development Centre and will be continuously monitored by Campus Security. Violators will be cited!
  5. All equipment installed in the Stollery Executive Development Centre is the property of the Alberta School of Business and may not be removed from the Centre without the expressed and written permission of the Conference Facilities and Building Manager of the Centre. Should you wish to remove a specific item of equipment or furniture, please place your request, in writing, with the Conference Facilities and Building Manager at the time of booking the Centre. Written approval for relocation will be provided with the authorization for booking of the Centre. All requests for the relocation of any equipment from the Eric Geddes Decision Lab (Room 5-13) will be made directly to the Associate Dean, Administration or his designate, and will be authorized only by him. The Associate Dean, Administration will be responsible for maintaining the integrity of the inventory in the Eric Geddes Decision Lab (Room 5-13).
  6. Access to the Eric Geddes Decision Lab (Room 5-13) is programmed to be the times provided on the application form or via a swipe card which can be signed out through the Conference Facilities and Building Manager. The protocol for access to the Decision Lab is identical to that of the Stollery Centre,(key pick up and return, liability and responsibility). Whenever the laptop equipment is being used, ABSOLUTELY NO FOOD OR DRINK is permitted in the Eric Geddes Decision Lab (Room 5-13).
  7. Should anyone attending a function in the Stollery Executive Development Centre be inadvertently locked out of the Centre because the elevators are locked and/or it is outside normal business hours (8:30 am to 4:30 pm, Monday to Friday), the individual should call Campus Security. Campus security will be solely responsible for determining access to the Centre outside normal business hours. During normal business hours, access to the Centre will be at the sole discretion of the Conference Facilities and Building Manager of the Alberta School of Business.
  8. All catering companies operating in the Stollery Executive Development Centre will be under the authority of the designated responsible user while in the Centre. It is the obligation of the designated responsible user to let the Conference Facilities and Building Manager of the Alberta School of Business know to open the Centre in time for the catering services to set up for a function via the application form. It is the obligation of the designated responsible user to ensure that all catering is cleaned up and removed from the Centre PRIOR to the elevators being locked up at the end of a function. In the event that the catering company is unable to retrieve their catering equipment and supplies immediately following an event, the designated responsible user will ensure that the catering equipment and supplies are removed from the meeting rooms and placed in the kitchen area (Room 5-11). All catering equipment and supplies are to be cleared from the Centre NO LATER than 9 am on the day following an event. For events taking place on Saturday or Sunday, the deadline for clearing catering equipment and supplies is 9 am on the following Monday morning. Management will immediately dispose of any catering equipment or supplies left beyond these deadlines and the Stollery Executive Development Centre is not to be held responsible for any lost/stolen/discarded items.
  9. No tape is permitted on the walls. Please use either the Tac N Stik Reusable Adhesive product or the cork strips provided on the walls.

Phone numbers to keep on hand while utilizing the Stollery Executive Development Centre:

CAMPUS SECURITY 780-492-5252 CONFERENCE FACILITIES & BUILDING MANAGER 780-492-1522 (office) 780-920-3230 (cell) GENERAL OFFICE ADMINISTRATION, ALBERTA SCHOOL OF BUSINESS 780-492-7676 BUILDING MAINTENANCE 780-492-4833 CONTROL CENTRE (Temperature Concerns) 780-492-4855