Intern, Student-Led Activities

Intern, Student-Led Activities

Position: Intern, Student-Led Activities
Employment Dates: Aug 14, 2023 - April 14, 2024
Number of Positions: 1
Compensation: $18.29 to $19.59 / hour - based on performance and experience
Benefits: 4% vacation pay, 3.46% stat pay; 1.5 premium
Hours: 35-40 hours a week: Hours are variable and flexible: generally weekdays 9-5 / 8-4
however some evenings and weekends may be required.
Type: casual staff, hourly
Division: Campus and Community Recreation
Department: Support and Recreation Services

Deadline for application is March 17, 2023 @ 12:00 p.m.

The Campus & Community Recreation (CCR) Programs, Special Events Intern is a member of the Campus and Community Recreation Team. The Special Events Intern’s primary responsibility is the planning and delivery of special event programs. This position will report to the Student-Led Activities Program Supervisor with additional support from the Intramural Sports Program Coordinator and Club Sports Program Coordinator. This position is designed as an advanced leadership opportunity for those interested in gaining further experience in the area of recreation and sport management.

Learning Opportunities

With the support of the CCR Full Time Staff, the Special Events Intern will the following experiences:

• Activity/event management, including program development,  promotion, implementation, and assessment
• Staff and participant supervision and leadership experiences
• Increased knowledge of sport administration, recreation administration and health promotion
• Development of personal skills, including leadership, problem-solving, conflict management, effective communication, teamwork, and organization
• Increased knowledge of Interlines recreation management software and web-based programs.Sports implementation and facilitation
• Sports logistical support
• Program planning
• Sports administration and organization
• Event / travel / club management
• Financial management
• Risk management
• Communications and relationship building

Position Responsibilities

With guidance and support from the Student-Led Activities Program Supervisor and Intramural Sports and Club Sports Program Coordinators, this position will be responsible for the following:

Program Planning Administration

• Planning, organizing and executing event and activities logistics for Campus & Community Recreation special, outreach and awareness events
• Communication and collaboration with CCR programmers and facility services staff as necessary, to ensure cooperation and assistance in the professional execution of each event/activity
• Meeting regularly with various representatives of the university to coordinate and develop components of August / September Start Up activities and events
• Developing event plans and carries out all arrangements around preparation for and managing successful events
• Developing and implementing an event management and a risk management plan for each event/activity
• Developing, recommending, and implementing policies, protocols and procedures affecting event planning and administration of various events
• Assisting in the student leadership development of staff within Campus & Community Recreation 
• Supporting the Club Sports program by assisting in the supervision, training, financial management, administrative support, and evaluation of all aspects of each club and its student leadership (Executive) team
• Providing on-site, in-person management and supervision at various Club Sports practices, games and special events
• Organizing necessary meetings, orientation, and/or training with club Executive
• Adhering to, and implement Campus & Community Recreation policies, procedures, and protocols in a fair, prudent, and professional manner
• Serving as a Campus & Community Recreation and University of Alberta Ambassador while at work and away or when on or off duty
• Professionally responding, with support and guidance from the Program Coordinator(s) and/or Supervisor, to club Code of Conduct / dispute issues and conflict resolution
• Contributing to the team environment of Campus & Community Recreation as a whole
• Attending mandatory meetings, training / orientation sessions, and promotional opportunities
• Serving as a Campus & Community Recreation and University of Alberta Ambassador while at work and away or when on or off duty
• Assisting the Program Coordinator(s) and/or Program Supervisor upon request

Special Events Implementation

• Promotional Events | Aug, Sep
• Turkey Trot | Oct
• Gaming Events (PC, console, board games) | Sep, Oct, Nov, Jan, Feb, Mar
• Active U support | Sep, Oct, Nov, Dec, Jan, Feb, Mar
• Residence Outreach Liaison | Sep, Oct, Nov, Dec, Jan, Feb, Mar
• Faculty Outreach Liaison | Sep, Oct, Nov, Dec, Jan, Feb, Mar
• Fall Off-Campus Outdoor Event | Oct
• Fall Off-Campus Outdoor Event | Nov
• KRLS105 support | Sep, Oct, Nov, Jan, Feb, Mar
• Red Eye, Fall support | Nov
• Red Eye, Winter support | Mar
• Big Day Out support | Jan
• Spring Fling | Apr
• Winter Off-Campus Outdoor Event | Feb
• Winter Off-Campus Outdoor Event | Mar
• Outdoors Club | Sep, Oct, Nov, Dec, Jan, Feb, Mar

Working Conditions

Physical Demands:

• Assist with set-up and take-down of equipment.
• Providing First Aid as needed.

Work Environment: 

• In-person, on-campus
• Indoor and outdoor environment
• May work in extreme conditions on a limited basis (snow and cold temperatures, sun and hot temperatures).
• Noise is expected during game play 
• Areas may be slippery (pool deck, ice rink), or muddy (outdoor fields, diamonds) etc. 

Qualifications/Expectations:

• Must be recently enrolled or graduated (2022-23) from the University of Alberta or a current University of Alberta student with a minimal course load (2023-24)
• Be available to work flexible hours including some evenings, occasional weekends, and daytime hours. Statutory holidays will be off as well as (unpaid) vacation requests, where applicable
• Must have exceptional organizational, listening, facilitation, presentation, and interpersonal skills
• Must have excellent customer service skills
• Strong organizational, administrative and computer skills
• Responsible, resourceful, and willing to work variable hours and as part of a team
• A pleasant personality together with a positive attitude is essential
• Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community
• Ability to communicate, orally and written, effectively and efficiently
• Ability to foster a cooperative work environment, get along and work well with members of the department, supervisors and other employees of the university
• Ability to motivate and support the development of student, part time staff
• Knowledge of sport, recreation, wellness programs and/or event management is an asset
• Previous Campus & Community Recreation experiences are an asset
• Current Standard First Aid (within the last 3 years) and CPR C (within the last year) certification

Application Procedures:

1. Go to uab.ca/ccrjobs
2. Select “Apply Online” to complete a google form application submission.
3. You will be asked to submit your resume as part of your application.

We thank all interested applicants; however, only those applicants selected for an interview will be contacted.

The University of Alberta is committed to an equitable, diverse, and inclusive workforce. We welcome applications from all qualified persons. We encourage women; First Nations, Métis and Inuit persons; members of visible minority groups; persons with disabilities; persons of any sexual orientation or gender identity and expression; and all those who may contribute to the further diversification of ideas and the University to apply.