Club Application

Current Application Deadline:

The deadline for clubs wishing to start in September is March 1. A January start may be considered under exceptional circumstances if applications are received prior to 1 August.

How to apply

Before you begin the process of applying for club status for your sport or recreational activity, your proposed club:

• Must not duplicate any other club or service already in existence at the University of Alberta.

• Must be inclusive to all students

• You must be able to show that there's adequate student interest in what you're proposing

Once you've determined that your proposed sport or activity club meets these criteria, prepare a formal proposal of the club's purpose for review by:

• Campus & Community Recreation Club Sports Program

• The Faculty of Kinesiology, Sport, and Recreation (KSR) Service Area Directors - Athletics and Campus & Community Recreation

The formal proposal must include the following details:

• National Sport Association (NSA), Provincial Sport Organization (PSO) and/or Governing Association

• Description of competition and/or scope of activity details (including team names and location if applicable)

• Goals and Objectives

• Terms of Reference (including required Recreation Services content)

• Facility requirements (type, length of season, frequency of use, etc)

• Funding model

• Financial report on equipment costs

• NSO and PSO Insurance Coverage (team/group and individual coverage if available)

• Proposed Coach/Instructor including credentials

• Team selection procedures (including criteria, evaluation tool, and timeline, if applicable)

• List of interested students (signatures/ID#)

• Proposed Executive/Management Model

• Risk Management Plan

• Eligibility to be recognized Student Organization with Student's Union (Recreation Clubs only)

Procedure

• Make a formal presentation of the proposal of the club to the Club Sports Committee and the Recreation Advisory Committee.

• The formal proposal must be recommended for approval by Campus & Community Recreation and University of Alberta Risk Management Office.

• Upon completion of the above procedure, KSR Service Area Directors (Athletics, and Campus & Community Recreation) will be the final approval for the request for recognition of the recommendation brought forward from the Director of Campus & Community Recreation.

Important

• KSR Service Area Directors reserve the right to refuse recognition to any club requiring extensive funding, facilities or resources.

• The sport and recreation pursuit must be consistent with the mission of the Faculty of Kinesiology, Sport, and Recreation and is not a duplication of services.

• In addition, high liability/risk factors and proper representation of the University of Alberta student body will be considered in the acceptance of a Sport and Recreation Club.

Annual Review:

Clubs will be reviewed annually based on:

• Participation statistics

• Facility usage

• Financial sustainability

• Compliance with program policies

• Member in good standing with their PSO/NSA and/or governing association.

How the review will be conducted

The review will be conducted by the Campus & Community Recreation Program Coordinator(s), then submitted for review to the Recreation Advisory Committee and the Director of Campus & Community Recreation.

• The Director of Campus & Community Recreation, in consultation with the Director of Athletics, will make the final decision as to whether or not the clubs are categorized and serviced appropriately.

• Issues of non-compliance may result in sanctions based on the severity of situation and due process will be followed.

• Demotion and/or deletion may be recommended during the annual review process and a more in-depth review will take place with relevant stakeholders.

Club Sports Committee

An executive student representative from each club will be a member of the club Sports Committee. Student leaders will act in advisory role as follows:

• Act as the communication liaison between the club and Campus & Community Recreation staff.

• Conduct disciplinary and/or appeal hearings and make sanction recommendations to Campus & Community Recreation.

• Review applications for new Sport and Recreation Clubs and make recommendations regarding acceptance to the Director of Recreation Services.

• Review clubs annually and make recommendations for deletion/demotion to Campus & Community Recreation ,

• Review and recommend Sport and Recreation Club Awards.

• Advise Sport and Recreation Club staff on policy development.