Club Application
Current Application Deadline:
The deadline for clubs wishing to start in September is March 1. A January start may be considered under exceptional circumstances if applications are received prior to 1 August.
How to apply
Before you begin the process of applying for club status for your sport or recreational activity, your proposed club:
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Must not duplicate any other club or service already in existence at the University of Alberta.
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Must be inclusive to all students
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You must be able to show that there's adequate student interest in what you're proposing
Once you've determined that your proposed sport or activity club meets these criteria, prepare a formal proposal of the club's purpose for review by:
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Campus & Community Recreation Club Sports Program
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The Faculty of Kinesiology, Sport, and Recreation (KSR) Service Area Directors - Athletics and Campus & Community Recreation
The formal proposal must include the following details:
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National Sport Association (NSA), Provincial Sport Organization (PSO) and/or Governing Association
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Description of competition and/or scope of activity details (including team names and location if applicable)
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Goals and Objectives
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Terms of Reference (including required Recreation Services content)
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Facility requirements (type, length of season, frequency of use, etc)
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Funding model
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Financial report on equipment costs
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NSO and PSO Insurance Coverage (team/group and individual coverage if available)
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Proposed Coach/Instructor including credentials
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Team selection procedures (including criteria, evaluation tool, and timeline, if applicable)
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List of interested students (signatures/ID#)
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Proposed Executive/Management Model
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Risk Management Plan
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Eligibility to be recognized Student Organization with Student's Union (Recreation Clubs only)
Procedure
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Make a formal presentation of the proposal of the club to the Club Sports Committee and the Recreation Advisory Committee.
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The formal proposal must be recommended for approval by Campus & Community Recreation and University of Alberta Risk Management Office.
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Upon completion of the above procedure, KSR Service Area Directors (Athletics, and Campus & Community Recreation) will be the final approval for the request for recognition of the recommendation brought forward from the Director of Campus & Community Recreation.
Important
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KSR Service Area Directors reserve the right to refuse recognition to any club requiring extensive funding, facilities or resources.
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The sport and recreation pursuit must be consistent with the mission of the Faculty of Kinesiology, Sport, and Recreation and is not a duplication of services.
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In addition, high liability/risk factors and proper representation of the University of Alberta student body will be considered in the acceptance of a Sport and Recreation Club.
Annual Review:
Clubs will be reviewed annually based on:
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Participation statistics
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Facility usage
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Financial sustainability
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Compliance with program policies
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Member in good standing with their PSO/NSA and/or governing association.
How the review will be conducted
The review will be conducted by the Campus & Community Recreation Program Coordinator(s), then submitted for review to the Recreation Advisory Committee and the Director of Campus & Community Recreation.
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The Director of Campus & Community Recreation, in consultation with the Director of Athletics, will make the final decision as to whether or not the clubs are categorized and serviced appropriately.
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Issues of non-compliance may result in sanctions based on the severity of situation and due process will be followed.
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Demotion and/or deletion may be recommended during the annual review process and a more in-depth review will take place with relevant stakeholders.
Club Sports Committee
An executive student representative from each club will be a member of the club Sports Committee. Student leaders will act in advisory role as follows:
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Act as the communication liaison between the club and Campus & Community Recreation staff.
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Conduct disciplinary and/or appeal hearings and make sanction recommendations to Campus & Community Recreation.
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Review applications for new Sport and Recreation Clubs and make recommendations regarding acceptance to the Director of Recreation Services.
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Review clubs annually and make recommendations for deletion/demotion to Campus & Community Recreation ,
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Review and recommend Sport and Recreation Club Awards.
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Advise Sport and Recreation Club staff on policy development.