Grants and Funding Programs

How to apply

To apply for the Green & Gold Grant, log into Bearsden with your CCID. You will be able to save and edit your application before submitting it. A completed application includes: applicant information, activity details, budget, and personal essay. You will be notified of the adjudication decision approximately four weeks after the relevant deadline.

The Green and Gold Grant funds up to 80% of the total cost of an activity, to a maximum of $1,500.

Activity Details

Provide information about the purpose and value of the activity, including:

  • name of activity,
  • host organization,
  • location of activity,
  • website for the activity, and itinerary/schedule if available,
  • description of the activity in detail, explaining the purpose, scope, outcomes and timelines (up to 150 words), and
  • activity dates and travel dates.

Short Answer Questions

In your application, you must answer several short answer questions relating to the purpose and goals of the grant. 

  • What are your leadership and/or professional interests? Please be specific. (max. 200 words)
  • How will participating in this specific activity help you learn more about your leadership and/or professional interests? (max. 200 words)
  • How will this specific activity help you explore future career opportunities? (max. 200 words)
  • What knowledge, skills and abilities will you develop through this activity, and how will you apply them after the activity? (max. 200 words)
  • [For applicants presenting research] Please explain how the conference will inform your professional development and practices, beyond just presenting your research? (max. 150 words)
  • Please list any additional information you would like the adjudication committee to know. (max. 150 words)

Consider getting feedback on your writing from a Centre for Writers tutor

The Career Centre also offers personalized, one-to-one support for students applying to the Green and Gold Grant. Feedback must be requested at least one week before the application deadline. 

Budget

Submit a budget using the Activity Budget Template and follow the example provided. All expenses must be reasonable and show due regard for economy. Applicants are also encouraged to share expenses when possible.

  • 1. How to complete the budget
    1. Research possible expenses associated with the activity. Expenses must be reasonable and reflect prudence, good judgement and due regard for economy.
    2. List all eligible expenses associated with the activity. Ineligible expenses include, but are not limited to: incidental allowance rates; personal travel related to the activity; additional airfare fees to change flight times, travel date and/or destinations for personal reasons; additional fees to upgrade hotel rooms; and personal automobile use cannot exceed 1000 kilometres in distance (round trip).
    3. Ensure expenses for which you are requesting funding are in alignment with the Green and Gold Grant's eligible expenses and University policy. For travel expenses, review the Travel Reimbursement Procedure and Schedule of Allowable Travel Expenses. For goods and services (non-travel) expenses, review the Goods and Services Expense Reimbursement Procedure
    4. List amounts in Canadian dollars.
    5. Provide a breakdown of calculations used and provide a written explanation in the budget. You may be asked to provide additional documentation to support your expenses.
  • 2. Eligible expenses
    1. Registration fees to participate in the activity. 
      If applicable, list what is included in the registration fee (i.e.meals).
    2. Professional association membership fees, if they are required in order to participate in the professional development activities of that association or provide a significant discount.
    3. Airfare costs
      Include how much flights will cost, including all fees (airline baggage fees and taxes).
    4. Vehicle rental costs or use of private vehicle (as required)
      Include how much a vehicle rental will cost, including all fees. If calculating distances and mileage for use of a private vehicle, include the estimated kilometers. You may use Google Maps for distance and current mileage amounts according to the Schedule of Allowable Travel Expenses (e.g. Edmonton to Calgary: 298 kilometers x $0.50 per kilometer).
    5. Accommodation costs
      Accommodation may include one night before the proposed activity and one night afterward.
    6. Meal costs
      You can claim a per diem (allowance for meal expenses) for an entire day or for certain meals. Per diem amounts are set by the University; calculate per diems according to the Schedule of Allowable Travel Expenses and include them in the budget. You cannot request funds for any meals that are provided as part of your event (e.g. if lunch is included as part of your conference registration fee, you cannot also claim a lunch per diem for that day). 
    7. Flight cancellation insurance
    8. Required special visas and travel papers
    9. Travelers’ medical insurance and required vaccinations, if travelling outside of Canada or the United States.
  • 3. Ineligible expenses

    Expenses should be related to the activity and necessary for your participation. If an expense is not necessary for your participation in the activity, it should not be included in your budget. For example, vehicle rental costs should not be included if it will be less expensive to take transit and/or taxis.

    Ineligible activities include, but are not limited to: incidental allowance rates; personal travel related to the activity; additional airfare fees to change flight times, travel date and/or destinations for personal reasons; additional fees to upgrade hotel rooms; and personal automobile use cannot exceed 1000 kilometres in distance (round trip).

Save the completed budget as "LastName_FirstName_Activity Budget" and upload it within the BearsDen application.