Grants and Funding Programs

How to apply

To apply for the Green & Gold Grant, log into Bearsden with your CCID. You will be able to save and edit your application before submitting it. A completed application includes: applicant information, activity details, budget, personal essay, and letters of reference. You will be notified of the adjudication decision approximately four weeks after the relevant deadline.

The Green and Gold Grant funds up to 80% of the total cost of an activity, to a maximum of $1,500.
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Activity Details

Provide information about the purpose and value of the activity, including:

  • name of activity,
  • host organization,
  • location of activity,
  • website for the activity, and itinerary/schedule if available,
  • description of the activity in detail, explaining the purpose, scope, outcomes and timelines (up to 150 words), and
  • activity dates and travel dates.

Short Answer Questions

In your application, you must answer several short answer questions relating to the purpose and goals of the grant. 

  • What are you leadership and/or professional goals? (max 150 words)
  • How will participating in this specific activity help you achieve your leadership/and or professional goals? (max 150 words)
  • How will this specific activity help you explore future career opportunities? (max 150 words)
  • What knowledge, skills and abilities will you develop through this activity? How will you apply them after the activity? (max 150 words)
  • If you are presenting research as part of your activity: Please explain how the conference will inform your professional development and practices, beyond just presenting your research? (max 100 words) 
  • Please list any additional information you would like the adjudication committee to know. (max 100 words) 

Consider getting feedback on your answers from someone like your referee, a Centre for Writers tutor, or a Writing Resources advisor

The Career Centre also offers personalized, one-on-one support for students applying to the Green and Gold Grant. Feedback must be requested at least one week before the application deadline. 


Submit a budget using the Activity Budget Template and follow the example provided. All expenses must be reasonable and show due regard for economy. Applicants are also encouraged to share expenses when possible.

  • 1. How to complete the budget
    1. Research possible expenses associated with the activity. Expenses must be reasonable and reflect prudence, good judgement and due regard for economy.
    2. List all eligible expenses associated with the activity.
    3. Ensure expenses for which you are requesting funding are in alignment with the Green and Gold Grant's eligible expenses and University policy. For travel expenses, review the Travel Reimbursement Procedure and Schedule of Allowable Travel Expenses. For goods and services (non-travel) expenses, review the Goods and Services Expense Reimbursement Procedure
    4. List amounts in Canadian dollars using the exchange rates specified by the U of A.
    5. Provide a breakdown of calculations used and provide a written explanation in the budget. You may be asked to provide additional documentation to support your expenses.
  • 2. Eligible expenses
    1. Registration fees to participate in the activity. 
      If applicable, list what is included in the registration fee (i.e.meals).
    2. Professional association membership fees, if they are required in order to participate in the professional development activities of that association or provide a significant discount.
    3. Airfare costs
      Include how much flights will cost, including all fees (airline baggage fees and taxes).
    4. Vehicle rental costs or use of private vehicle (as required)
      Include how much a vehicle rental will cost, including all fees. If calculating distances and mileage for use of a private vehicle, include the estimated kilometers. You may use Google Maps for distance and current mileage amounts according to the Schedule of Allowable Travel Expenses (e.g. Edmonton to Calgary: 298 kilometers x $0.50 per kilometer).
    5. Accommodation costs
      Accommodation may include one night before the proposed activity and one night afterward.
    6. Meal costs
      You can claim a per diem (allowance for meal expenses) for an entire day or for certain meals. Per diem amounts are set by the University; calculate per diems according to the Schedule of Allowable Travel Expenses and include them in the budget. You cannot request funds for any meals that are provided as part of your event (e.g. if lunch is included as part of your conference registration fee, you cannot also claim a lunch per diem for that day). 
    7. Flight cancellation insurance
    8. Required special visas and travel papers
    9. Travelers’ medical insurance and required vaccinations, if travelling outside of Canada or the United States.
  • 3. Ineligible expenses

    Certain expenses are not eligible for reimbursement and should not be included in the amount requested through the Green and Gold Grant. Ineligible activities include, but are not limited to:

    1. academic conferences where the primary purpose for attending is to present research. You must be involved in some conference activity besides presenting research, and must describe how participation in particular sessions or activities will fulfill the purpose of the grant.
    2. activities organized by student groups (e.g. speaker fees, catering for participants). Consider applying to the Student Group Grants program.
    3. research-related travel (e.g. field research, travel to participate in a collaborative research project or to study with a scholar elsewhere).
    4. activities for which applicants will also receive academic credit (e.g. practicum, field school, study abroad). Activities which lead to accreditation or licensure required for a profession (e.g. courses to become a Certified Accountant, course required for accreditation hours)
    5. work experience placements, paid or unpaid (e.g. internship, practicum).

Save the completed budget as "LastName_FirstName_Activity Budget" and upload it within the BearsDen application.

Letter of reference

A letter of reference from a U of A faculty member in Word or PDF format must be included. 

Faculty members are instructors of academic courses (i.e. lecturer, professor) or a Chair, Associate Dean or Dean. Reference letters from non-faculty staff can be submitted as an optional additional letter (i.e. co-op coordinators, academic advisors, teaching assistants). 

The letter of reference should:

  • explain the merits and goals of your proposed activity;
  • address how participating in the activity will impact your career exploration, leadership and professional development; and
  • speak to your leadership accomplishments and potential.

Provide the referee with:

  • the Reference Guidelines to help them write an appropriate reference letter.
  • information about the activity, why you want to participate in the activity, and how you expect to benefit from it.
  • enough time to write a quality reference letter and send it back to you. You should request the reference several weeks in advance of the deadline.