Remote delivery to begin Tuesday, March 17

Posted: March 14, 10:30 a.m.

Updated: March 14, 6:30 p.m. - Clarification for Instructors

FOR UNIVERSITY OF ALBERTA INSTRUCTORS:

The University of Alberta is moving to REMOTE DELIVERY for the REMAINDER OF WINTER TERM 2020

Please see President David Turpin’s announcement on The Quad

ALL CLASSES and MID-TERM EXAMS will be SUSPENDED on MONDAY, MARCH 16

ALL University of Alberta CAMPUSES will remain OPEN. ALL university OPERATIONS will CONTINUE AS NORMAL with staff at work.


On Monday, March 16, all in-person, online and alternate delivery classes and exams are suspended for one day to allow time for preparation for all in-person instruction to move remote delivery.  

We recognize that there may need for a small number of exceptions to the requirement to move online or to remote delivery (e.g. clinical delivery). Authority to make these exceptions rests with Deans. If this exception applies to you, you will be contacted by a Dean or Associate Dean by Monday, March 16 at 4:00 p.m..

Plans for clinical programs in the health sciences will be made by the Deans of each Faculty, taking into consideration the specific requirements of individual programs.

REMOTE DELIVERY OF WINTER 2020 CLASSES, EFFECTIVE TUESDAY, MARCH 17

Effective Tuesday, March 17, all in-person courses will move to remote delivery for the remainder of the Winter 2020 term. All other online or alternate delivery courses will also resume for the remainder of the term.

For any synchronous (realtime) delivery of course content, such as live streaming a lecture or group discussion, the expectation is that this will continue to occur through the alternate delivery format at the same time in-person class are scheduled, unless instructors have made alternate arrangements and communicated those arrangements to the students in the class. Instructors will communicate with students about the details of the remote learning format which may result in the asynchronous (not real time) delivery of course material.

RESOURCES FOR MOVING TO ONLINE DELIVERY OF CLASSES

Please Note: 

  • Proctoring services will not be available for evaluation of term work. 

ALTERNATE DELIVERY OF FINAL EXAMS FOR WINTER 2020

The decision has also been made that NO final exams for Winter 2020 will be conducted in-person. Exams will instead be delivered in alternate formats. We recognize that there may need to be a small number of exceptions to this rule. Authority to make these exceptions rests with Deans. 

More information on changes to the delivery format of exams will be forthcoming by Wednesday, March 18.  Please wait for more information on this topic prior to making other arrangements, as there are a number of considerations to take into account.

Final oral exams and candidacy exams for thesis-based graduate programs will follow modified guidelines as outlined by the Dean of the Faculty of Graduate Studies and Research.


ADJUSTMENTS TO SYLLABI FOR WINTER 2020

In order to facilitate these changes to course and exam delivery for the remainder of Winter 2020, instructors will be granted limited authority to change their syllabi. Students MUST be informed of these changes no later than Friday, March 20.

Details of the permitted changes to the syllabi can be found here.

SUPPORTING OFFICIAL ACCOMMODATIONS FOR STUDENTS

  • The University of Alberta is working to address students who are impacted by existing exam suspensions, and potential changes in exam delivery moving forward. We’re in the process of resolving how deadlines for the registration of exams in ClockWork will be managed. 
  • The assignment and modification of accommodations will continue to be coordinated through the Academic Success Centre.
  • We appreciate that this is not an easy time for our students and will provide additional information as soon as possible. We are committed to ssupporting students with any necessary accommodations. Please contact the Academic Success Centre for any necessary support at success@ualberta.ca.

REGISTRATION FOR FALL 2020 AND WINTER 2021

Please note that registration for Fall/Winter 2020/21 begins on Monday, March 16 and will carry on as planned.

Clarification for Instructors

We wanted to clarify that there is not an expectation that all classes will be delivered from Tuesday March 17th strictly “on-line”, rather that they will be delivered remotely, meaning not in a group face-to-face manner. Distribution of materials, instructions and discussion modes can be through eClass, email, various video or chat applications, teleconference calls, etc. These do not need to be synchronous (everyone in the class involved in the same activity at the same time), nor do they have to be sophisticated (such as live-streaming or creating new online learning objects).

Our instructional community are best placed to choose the method across the wide spectrum of options that they feel will maximize the academic experience for students, support the volume of courses/students an instructor has, their personal approach and pedagogy, and where they are in a particular course. In those cases where remote offerings do not serve the academic integrity of the program, small courses and seminars may potentially be able to continue ‘in-person’ following approval of faculty offices. Regardless of the instructional approach that an instructor chooses for remote delivery, each course should have an 'eClass instance' where instructors will communicate the selected method of remote delivery at a minimum. This will ensure students have a consistent single source of information for all of the courses they are taking.

We trust you to make the decisions that you need to during these unprecedented times that will allow us to successfully finish this term. Through CTL, IST and Faculty instructional support units, we have a number of tools, staff and supports in place to assist you. If you need further support, please contact your faculty leadership and they can request assistance through the Public Health Response Team (PHRT).

This is a challenging situation which will, I am sure, be frustrating and potentially disappointing to many of you, and there will be many questions about how this will work on a practical level. Please know that the decision to move to remote delivery was taken with significant thought and advice, and was done to protect the health and safety of our entire community, and to ensure the completion of academic studies this term. Through all of this, we are following the direction of the Chief Medical Officer of Health and in coordination with our peer institutions across the Province and the Minister of Advanced Education.

Thank you all for the immense efforts and work that everyone is putting in to maintain academic excellence at the University of Alberta.