Department of Medicine

Frequently Asked Questions

Transferring credits to current M.Sc./PhD degree

Q: What are the requirements to transfer a course for credit to my Department of Medicine graduate degree?

A: Transfer credit for certain courses may be granted by the Faculty of Graduate Studies & Research (FGSR), provided that the courses have not been counted toward a previous degree or program and were not used to satisfy admission requirements of FGSR.

Q: How many credits can I transfer?

A: A maximum of six units of course weight of a student’s thesis-based program may be met through transfer credit and/or course exemption.

Q: How do I transfer credits?

A: Contact the Graduate Education Office (domgrad@ualberta.ca) for information if you would like to request transfer credit for a course.

The Responsibilities of the Student and Supervisor

Q: What is my role as a graduate student?

A: Graduate students are ultimately responsible for their own programs. They are expected to read the calendar and any other relevant documents to become familiar with all regulations and deadlines relating to their programs.

The student’s fundamental responsibilities include ensuring that their registration is accurate and does not lapse, submitting appropriate forms to the department for signature and processing, and paying all fees required by the deadline dates set out in the calendar.

You can obtain more information on your role as a graduate student in section 1.1 of the FGSR Grad Program Manual as well as in the Department of Medicine The Role of the Graduate Student policy.

Q: What is the role of my supervisor?

A: Although a major part of supervision involves the student’s research project, this is by no means the supervisor’s only role. The supervisor should serve as a mentor for the development of the student’s career. Even though the supervisor’s and supervisory committee’s recommendations are the largest factor in deciding a student’s program, the final program decisions rest with the department’s Research Training Committee and FGSR.

A list of your supervisor’s responsibilities can be found in section 1.2 of the FGSR Grad Program Manual as well as in the Department of Medicine The Role of the Supervisor policy.

Thesis Registration

Q: How do I know which is the correct THES to register in?

A: In Fall and Winter terms:

For full-time students:

  • Each semester, full-time students are required to be registered in 9 units of course weight. If I am registered in:
    • 0 academic courses = THES 909 (9 units course weight)
    • 1 academic course x (3 units course weight) = THES 906 (6 units course weight)
    • 2 academic courses x (3 units course weight each) = THES 903 (3 units course weight)
    • 3 academic courses x (3 units course weight each) = no THES registration is required

For part-time students:

  • Each semester part-time students are required to be registered in 3 units of course weight. If I am registered in:
    • 0 academic courses = THES 903 (3 units course weight)
    • 1 academic course = no THES registration is required

A: In Spring and Summer terms:

  • Every student, part-time and full-time, is to register in THES 906.

Q: What is THES 919?

A: THES 919 is a reduced-fee thesis that was established for full-time, continuing Doctoral students, effective September 2003. In order to be eligible to register for this reduced-fee thesis, the student must be in a non-cost recovery doctoral program, and must have been registered full-time (minimum of 9 course/thesis weights per term) in their current graduate program for a minimum of four Fall and/or Winter terms and have been assessed at least 18 units of fee index in each of those terms.

Effective September 2004, the reduced-fee thesis was made available for full-time, continuing thesis-based master’s students. In order to be eligible to register for this reduced-fee thesis, the student must be in a non-cost recovery thesis-based master’s program, and must have been registered full-time (minimum of 9 course/thesis weights per term) in their current graduate program for a minimum of two Fall and/or Winter terms and have been assessed at least 18 units of fee index in each of those terms.

For more information on THES 919 please refer to the FGSR website on THES 919 and section 6.12 of the FGSR Grad Program Manual.

Ethics Training

Q: What is the Academic Ethics Training requirement?

A: Ethics and academic integrity training is mandatory for all newly admitted U of A graduate students who started their degree program on or after September 1, 2004.

Each student is expected to complete the equivalent of at least eight (8) hours of structured academic activity to meet this requirement.

Departments offer this ethics training requirement in one of two ways:

  1. GET (Graduate Ethics Training): A web-based course offered by the Faculty of Graduate Studies and Research (equivalent to five hours of research training); and/or
  2. Department-based workshops, seminars, tutorials etc.

To access the GET course please visit the FGSR Ethics Training Requirement website to self-register and for additional information. 

Payroll Deductions

Q: How does the tuition payroll deduction work for students receiving a stipend?

A: The University's payroll system automatically deducts outstanding tuition and fees from the pay cheques of graduate teaching and research assistants a month after the start of Fall, Winter, Spring and Summer terms. For the most up-to-date schedule of deductions, please refer to the FGSR website (Payroll Deductions). Please note that students receiving a stipend cannot opt-out of the payroll deduction system.

Note: As of May 2016, the university has revised the Spring/Summer payroll deduction system. Spring and Summer terms are no longer considered as one term for tuition deduction purposes. The FGSR website (Payroll Deductions) outlines the revised Spring and Summer tuition deduction schedule.