Employer COVID-19 FAQ

This FAQ has been developed to address common questions and concerns from our employer partners regarding COVID-19 in relation to the Engineering Co-op Program. This page will be updated as additional information becomes available.

The Engineering Co-op Office is here to help. If your question or concern is not addressed here please contact us.

Is the Co-op Office open?

Co-op Coordinators are still available to assist you while they are working remotely. You can email your usual Coordinator or you can find more contact details here and your email will be directed appropriately.

Can we still hire for Fall 2020?

Yes! We still have students available and looking for work. Due to temporarily relaxed guidelines they have until early November to find and start a qualifying position as long as they work for a minimum of 280 hours.

You can send any job postings to your usual Co-op Coordinator or you can use our job form.

We are unsure of our hiring plans right now, is there any flexibility in hiring timelines? Is it possible to hire students into a part-time role?

Yes! During the COVID-19 pandemic some of our guidelines have been relaxed and students can start full-time work anytime up until early November. Under these relaxed guidelines, they are required to achieve 280 work hours in the period to December 31st in order to get credit for the term (typical hourly requirement is 420).

Part time hours are also acceptable for fall 2020 provided the 280 hours requirement is met.

Will the student still get credit with a shorter work term?

For Fall 2020 placements, yes. Due to the extraordinary circumstances we find ourselves in, we have lowered the required number of hours to 280 (420 hours is the usual level mandated by CEWIL). This means if a student works full time hours (minimum of 35 hours per week) they can start as late as early November as long as they work until the end of December (4 month students) or January  (8 month students)  taking into account your company’s December Holiday arrangements.

Students starting earlier can also work part time hours as long as they achieve the required 280 hours over the fall.

At this time we intend to return to the 420 hour requirement for the Winter 2021 recruitment. This may change as the current situation evolves. Additional information will be added here as it becomes available.

What are our options for holding interviews?

At this time, all interviews will be held either via telephone or on a digital platform; SKYPE, ZOOM, WEBEX, Hirevue, Blue Jeans, Google Hangouts, Microsoft Teams.

We will still assist you with the coordination of the interviews, please let us know your requirements and which candidates you would like to connect with.

We made an offer to the student and unfortunately we don't think we can honour it due to the COVID-19 pandemic. What can we do?
We understand the tough decisions companies have to make in this extraordinary time. Please contact the Coop office or your coordinator to discuss your options
Can the student work remotely?

If you are able to allow for a student to work remotely, that will be advisable in the current circumstances.

Please visit CEWIL for some guidance on transitioning effectively to a remote working environment for student hires.

How will evaluation requirements for the term be completed?

We are conducting on site visits with students and their supervisors and mentors either via telephone or on a digital platform such as SKYPE, ZOOM, WEBEX, Google Hangouts and Microsoft Teams.

The final performance evaluation form can still be emailed to the Coordinator who conducted the onsite evaluation meeting.

Are there any changes to the recruitment for Fall 2020 and Winter 2021?

Due to the extraordinary circumstances we find ourselves in, we are changing how we run the Fall 2020 and Winter 2021 recruitments. We will not be using the rank and match for these recruitments but will instead be proceeding directly into a continuous recruitment (second round).

Please send us postings as you would normally (post a job form or via email directly to your coordinator). We encourage including information on how the company is working to mitigate COVID considerations.

Once your position has closed (we suggest one week duration), we will send you the applicant packet electronically and arrange interviews for you via phone, SKYPE, ZOOM or other virtual methods of your preference (as long as it will work with student's home set ups).

When sending an interview request list, please include a list of alternates should your first choice candidates be placed elsewhere prior to the interview date. This will allow us to quickly update your interview schedule hoping to eliminate any gaps.

After the interviews, please let us know who you would like to offer along with rankings below that should your first choice decline or accept another offer. We will extend the offers verbally on your behalf and give the students 48 hours to make a decision. Should they decline we will proceed immediately with your next preferred candidate.

Will we be able to hold an information session in September?

Due to the pandemic, all events will be held virtually. The Engineering Employment Centre would be more than happy to promote your virtual event, details can be found here: https://www.ualberta.ca/engineering/student-services/employment/employer-services/information-sessions/index.html

Where can I find information on financial aid available for employers?

Canada's COVID-19 Economic Response Plan - Government of Canada

A variety of other potential funding sources can be found on our Wage Subsidy Funding Programs for Employers page.

 

Last Update: September 10, 2020