Step 1: Select a time in your UAlberta Google Calendar
In your UAlberta Google Calendar select the date and time that you wish to book. The Event dialog box will open. Click on More Options.
Step 2: Add the title of your booking in the following format: Room number, Club/Group/Project Name
Eg: 1-220 - MECE 460 or ESS Group Meeting
If your meeting is recurring, you must select the "Custom" option in the pull down menu under the date and time, and add an end date.
Step 3: Click on the “Rooms” option and choose “Include unavailable rooms” from the pull down menu
Scroll down to “ICE” and click on the arrow to display room selections. In the list, locate the room you wish to book.
In this example you would choose 1-220.
Step 4: Confirm that your room is available under the “Find a Time” option
The room availability will display. Once you confirm if the room is available return to the main screen by choosing “Event Details”.
Step 5: Add guests
Click on the “Guests” option. Enter all of your group members emails in the “add guest” location.
Step 6: Click the “Save” button
PLEASE NOTE: You will initially receive an email that states the booking is “Declined”. This will be the case until the Dean’s Office reviews and approves the booking.
Once the booking is approved you will receive an email stating it has been “Accepted”. If the booking is not approved you will receive another email stating the booking has been “Declined”.
Your booking is not confirmed until you receive the approval email.