Other Leaves

Other leave provisions available to Support Staff, Academic Staff and Management and Professional Staff (MAPS).

Effective January 1, 2019, changes to the Employment Standards Code (ESC) will apply to all employees under the NASA collective agreement.The ESC will supersede the NASA collective agreement in areas where the agreement falls below the minimum employment standards. In all other circumstances, the existing collective agreement will prevail until a new agreement is negotiated. For a summary of the new changes and updates to the existing employment standards visit Employment Standards Act - Updates.


Special Leave

Special Leave provisions are detailed in the enclosed tip sheets and can be found in Article 18 Part A Operating and Article 10 Part B Trust of the NASA/Board of Governors Collective Agreement. Special Leave encompasses: Compassionate Leave, Emergency or Disaster Conditions, Birth or Adoption, Moving, and Citizenship Hearing.

Special Leave for Operating Employees
Special Leave for Trust Employees
Interpretation Guide to Compassionate and Emergency Leaves

Leave without Pay

An application for leave without pay is subject to the approval of the Employer/Trustholder. Applications should be made in writing and submitted to your direct Supervisor.

Provided is a listing of the other leave provisions available to our various academic staff groups. These provisions include: assisted leave, political leave and other leave including Compassionate Care and Emergency Leave (CCEL).

Faculty

Assisted Leave Article 8.04

  • helps member pursue advanced graduate study
  • Applications are made to the department chair/supervisor. Employment Services should be copied on approval.
  • Salary is 50% of pay, reduced by certain other income

Political Leave Article 8.05

  • unpaid leave to run for or hold political office
  • application should be submitted to the Dean or Vice-President c/o Employment Services

Other Leaves Article 8.08

  • The provost may grant discretionary leave with pay, with partial pay, or without pay for prescribed periods and purposes
  • Applications should be submitted to Chair/supervisor, who forwards application with Chair's and Dean's recommendation to the Provost, c/o Employment Services
  • Secondments may be approved by the Department Chair or supervisor.

Faculty Service Officer (FSO)

Assisted Leave

  • Not applicable

Political Leave Article 8.05

  • unpaid leave to run for or hold political office
  • application should be submitted to the Dean or Vice-President c/o Employment Services

Other Leaves Article 8.08

  • The provost may grant discretionary leave with pay, with partial pay, or without pay for prescribed periods and purposes
  • Applications should be submitted to Chair, who forwards application with Chair's and Dean's recommendations to the Provost, c/o Employment Services
  • Secondments may be approved by the Department Chair or supervisor.

Administrative Professional Officer (APO)

Assisted Leave

  • Not applicable

Political Leave Article 8.05

  • unpaid leave to run for or hold political office
  • application should be submitted to the Dean or Vice-President c/o Employment Services

Other Leaves Article 8.08

  • The provost may grant discretionary leave with pay, with partial pay, or without pay for prescribed periods and purposes
  • Applications should be submitted to Chair, who forwards application with Chair's and Dean's or AVP’s recommendation to the Provost, c/o Employment Services
  • Secondments may be approved by the Department Chair or supervisor.

Librarian

Assisted Leave

  • not applicable

Political Leave Article 8.05

  • unpaid leave to run for or hold political office
  • application should be submitted to the Dean or Vice-President c/o Employment Services

Other Leaves Article 8.08 - 8.10

  • as per Faculty
  • Chief Librarian will provide recommendation to Provost

Academic Teaching Staff (ATS)

Assisted Leave

  • not applicable

Political Leave 8.05

  • unpaid leave to run for or hold political office
  • application should be submitted to the Dean or Vice-President c/o Employment Services

Other Leaves Article 8.08 - 8.10

  • The provost may grant discretionary leave with pay, with partial pay, or without pay for prescribed periods and purposes
  • Applications should be submitted to Chair/supervisor, who forwards application with Chair's and Dean's recommendation to the Provost, c/o Employment Services
  • Secondments may be approved by the Department Chair or supervisor.

Temporary Administrative and Professional Staff (TAPS)

Assisted Leave

  • not applicable

Political Leave 8.05

  • unpaid leave to run for or hold political office
  • application should be submitted to the Dean or Vice-President c/o Employment Services

Other Leaves Article 8.08 - 8.10

  • As per AASUA Common Agreement

Trust/Research Academic Staff (TRAS)

Assisted Leave

  • not applicable

Political Leave 8.05

  • Unpaid leave to run for or hold political office
  • application should be submitted to the Dean or Vice-President c/o Employment Services

Other Leaves Article 8.08 - 8.10

  • The provost may grant discretionary leave with pay, with partial pay, or without pay for prescribed periods and purposes
  • Applications should be submitted to Chair/supervisor, who forwards application with Chair's and Dean's recommendation to the Provost, c/o Employment Services
  • Secondments may be approved by the Department Chair or supervisor.

Questions pertaining to Academic Leaves should be directed to your HR Departmental Contact.

Compassionate Care & Emergency Leave

The Compassionate Care and Emergency Leave (CCEL) benefit allows employees up to six months of leave to attend to an emergency situation. Continuing academic staff or S12 may be eligible for CCEL. The time off during CCEL may be paid or unpaid.

CCEL can only be used in cases of catastrophic illness or for urgent domestic situations where you have become the primary person responsible for care and support of a family member.

For more information on eligibility, the leave provisions, and the application process, refer to the CCEL Benefit Overview.

If you have questions regarding CCEL contact Human Resource Services, Organizational Development, Engagement and Health at 780-492-0798 or recovery@ualberta.ca.

Other Leave

Employees may be granted leave with pay, partial pay, or without pay for a prescribed period and purpose. Management and professional staff (MAPS) are entitled to unpaid leaves in accordance with the Employment Standards Code.

Consult Article 16 of the MAPS Handbook for more information.

Personal Leave Days

Full-time employees are eligible for five personal leave days per vacation year (July 1 to June 30).

Use personal leave days for conducting personal business and/or meeting family responsibilities.

Consult Article 18 of the MAPS Handbook and the corresponding section in the MAPS Benefits Overview for more information on the intent of personal leave days. 

Professional and Educational Leave

Professional and educational leaves may be granted to continuing employees who pursue an educational and/or professional opportunity that has proven value to the university. The Vice-President decides whether or not to grant the leave.

Applying
Your application must include:
  • a description of the intended leave activity
  • a statement of benefit and value to the employee and the university
  • the duration of the leave
  • your location(s) during the leave period
Consult Article 7 of the MAPS Handbook for more information on the application process.

Eligibility
You are eligible to apply for up to six months of leave if you have worked at the university for three years. You are eligible to apply for up to 12 months of leave if you have worked for the university for six years. Your leave can be spread out over a number of years, depending on eligibility.

During your leave:
  • you will receive a salary of 80% of your base salary
  • you will continue to receive benefits coverage
  • you cannot take alternative employment without advance approval
  • you may receive grants, scholarships and other outside aid to assist in financing your leave. Your leave salary will not be reduced unless your outside assistance and your leave salary, when combined, exceed your regular salary

Consult Article 7 of the MAPS Handbook for more information on salary and outside aid during leave.

Prior to your leave, you must sign a return to service agreement. After your leave, you must submit a report to your manager or supervisor and the Vice-President on your activities during the leave within two months of your return.

Compassionate Care and Emergency Leave

The Compassionate Care and Emergency Leave (CCEL) benefit allows employees up to six months of leave to attend to an emergency situation. The time off during CCEL may be paid or unpaid.

CCEL can only be used in cases of catastrophic illness or for urgent domestic situations where you have become the primary person responsible for care and support of a family member.

For more information on eligibility, the leave provisions, and the application process, refer to the CCEL Benefit Overview.

If you have questions regarding CCEL contact Human Resource Services, Organizational Development, Engagement and Health at 780-492-0798 or recovery@ualberta.ca.