Faculty and Staff

Addition / Deletion of Dependent

A family change is a personal event that could have an effect on both your status and health and wellbeing. The information found here will provide you with a checklist explaining how your benefits may be affected, actions you should take and resources, programs and services available to assist you.

An eligible dependent under the university health plans is defined as any unmarried child of the Employee or the Employee’s spouse, including a step-child, adopted child, or other child (e.g. grandchild, foster child) who is legally dependent upon the Employee for support and maintenance and is:

  • under 21 years of age; or
  • at least 21 but under 25 years of age and is a registered student in full-time attendance at a university or similar institution of learning (See Student Declaration Process FAQ, below); or
  • 21 years of age or over and is incapable of self-sustaining employment due to mental or physical disability.  Must apply and approved in advance for Disabled Dependent.

Addition of an Eligible Dependent

What?

When?

What do I do?

Alberta Health Care As required Contact Alberta Health and Wellness.
Supplementary Health and Dental Care As required Access Employee Self Service to update dependent information and Benefit Enrollments
Insurance Plan(s) Your choice Access Employee Self Service to update Beneficiary information. A completed Beneficiary Designation and/or Voluntary Accident Insurance Plan form must be submitted to HRS.
Pension Plan Your choice Complete the appropriate Designation of Beneficiary Form (UAPP or PSPP)

Addition / Renewal of Over-Age Dependents

What?

When?

What do I do?

Alberta Health Care As required Contact Alberta Health and Wellness.
Supplementary Health and Dental Care One month prior to 21st birthday Your pension and benefit advisor will contact you the month prior to your dependent's 21st birthday, requesting confirmation of full-time attendance at a post-secondary institution. Once confirmation is received, your dependent will be covered for the duration of their enrollment, up to their 25th birthday. If no confirmation is received, the dependent will be removed from your coverage on their 21st birthday. 

Student Declaration Process FAQ (For dependents Age 21-25)

Q: Is my dependent eligible to remain covered through my SunLife Supplemental Health and Dental Plans?

A: If your dependent is between the ages of 21 and 25, and is enrolled in University, or a similar post-secondary institution in a full-time capacity, they are eligible to remain on your coverage. They must be declared as an overage dependent, or they will be automatically removed from your coverage effective the day they turn 21.

Q: What is the process to declare my overage dependent?

A: The month prior to your dependent’s 21st birthday, you will receive an email from your Pension and Benefit Advisor asking you to send relevant proof of post secondary enrollment. Once received, your dependent will be covered for the duration of their full-time studies. If no proof of enrollment is received, the dependent will be removed from coverage effective the date of their 21st birthday.

Q: What documents will be accepted as proof of enrollment?

A: The document(s) must be obtained from the educational institution and cannot be a screenshot or handwritten. We will accept a copy of a transcript, verification document, or any other document on University letterhead that includes the below criteria:

  • Their first and last name
  • The name of the post-secondary institution
  • Their full-time status as deemed by the institution
  • The terms that they are currently enrolled in, ex: Fall and/or Winter Term

Q: What happens if my dependent is no longer attending full-time studies?

A: It is your responsibility to notify your pension and benefit advisor of any changes to the student status of your dependent.

Q: What happens when my dependent reaches age 25?

A: Your dependent will be removed from your coverage effective the date he/she turns 25, regardless of student status.

If you have any questions, please contact your Pension & Benefit Advisor or email benefits@ualberta.ca.

 

Deletion of Ineligible Dependent

When a person does not meet the definitions above they are not eligible for coverage under your benefits.

What?

When?

What do I do?

Alberta Health Care Date no longer eligible Contact Alberta Health and Wellness.
Supplementary Health and Dental Care Date no longer eligible Access Employee Self Service to remove  dependent information and Benefit Enrollments
Insurance Plan(s) Your choice Access Employee Self Service to update Beneficiary information. A completed Beneficiary Designation and/or Voluntary Accident Insurance Plan form must be submitted to HRS.
Pension Plan Your choice Complete the appropriate Designation of Beneficiary Form (PSPP or UAPP)