Faculty and Staff

Death of an Employee

“The best and most beautiful things in the world cannot be seen nor even touched, but just felt in the heart.” Helen Keller

Death of a Faculty/Staff Member

Coping with the death of a loved one or someone close to us is one of the most difficult challenges of our lives. While it is true that we will all face numerous losses throughout our lives, when the loss is someone close to us, someone we care about, the loss will trigger a grieving process that may impact our way of living, both at home and at work/study.

Caring for Yourself

Grief and the grieving process is very personal and unique to each of us. The way grief impacts each of us will depend on the loss we’ve suffered, our religious beliefs, the relationship we had, our resiliency and our own mental and physical health. While grieving is a process, talking to someone about our feelings can really help work through the process and at your own pace. The University’s Employee and Family Assistance Program is available 24 hours a day, 7 days a week by calling 780.428.7587 and can be accessed by all staff, faculty and eligible dependents.

If you are the faculty or staff member, additional information on leaves is provided under Quick Links.

Notification of a Loss

When you are able, please notify Human Resource Services of the passing. Human Resource Services will ensure that those who need to be notified are in an effort to minimize the number of times you are contacted by the University.

To find the appropriate advisor see the Pension & Benefit Advisors Contacts by Department. If you are unsure of who to contact, please email benefits@ualberta.ca.

If you are from the faculty or department, please visit Information for Departments - Death of a Faculty/Staff Member

If the individual was a staff or faculty member at the University, you may also wish to notify the department/Faculty directly.

The following information is provided to assist individuals in navigating the notifications and benefit processes following a loss.

Making a Claim for Pension and Life Insurance Benefits

When you are able please contact the employee’s department or Pension & Benefit Advisory Services to inform them of the death. To find the appropriate Advisor see the Pension & Benefit Advisors Contacts by Department. Soon after contact a Pension & Benefit Advisor will send you a letter outlining the requirements to process the claim.

Supplementary Health and Dental Care Benefits

Supplementary Health and Dental Care coverage for eligible dependents of a deceased employee will continue for six months from the date of death.

Academic Staff Death Benefits

When a staff member passes away their full salary will be paid to their estate for the month of death plus one additional month. This payment is made in lieu of vacation pay and does not apply if death occurs while on a disability or regular leave without pay.

Canada Pension Plan Survivor Benefits

In the event of a death, the Canada Pension Plan provides Survivor Benefits. Detailed information and application forms are available from the Service Canada.