Ending Employment: Academic Staff


Coverage Ceases/Additional Information

Supplementary Health, Dental Care and Health Spending Account

(Sun Life)

On date of termination.

Any outstanding claims for Supplementary Health, Dental Care and Health Spending Account must be submitted before March 31st after the end of the calendar year in which you leave.

Employee and Family Assistance Program

End of the month of termination.

Basic and Optional Employee Life Insurance


Optional Dependent Life Insurance

End of the month of termination.

If your termination date is prior to your 65th birthday, you can convert the insurance to an individual policy without medical evidence.

If you are converting for optional dependent life insurance, both you and your dependent(s) must also be under the age of 65.

Combined conversion maximum for basic and optional life insurance is a maximum of $200,000. The term and cost of your life insurance will be provided by Great West Life. If you are interested in applying for the conversion(s), please fill in section 2 of the Great West Life Group Life Conversion Privilege Notification form and forward it to your Benefits and Pension Advisor in HRS. Any questions regarding the available conversion options should be directed to Great West Life at (780) 428-8585 ext. 3000.

Critical Illness

On date of termination.

If you are under the age of 65 and have more than 2 years of critical illness coverage, you are eligible to convert some of your Critical Illness insurance within 31 days of your termination date subject to the minimums and maximums established by Industrial Alliance Pacific (IAP). If you are interested in pursuing the conversion privilege, please contact IAP directly at 1-800-266-5667.

Business Travel Accident Insurance

On date of termination.

Optional Accidental Death & Dismemberment

On date of termination.

Medical Leave

On date of termination.

Long Term Disability

On date of termination.

Child Care Benefit

On date of termination.

You have 30 days following date of termination to submit claims for expenses incurred while working - Academic Child Care Form

Professional Expense Reimbursement

On date of termination.

Allocation for final employment year pro-rated by date of termination. Claims may be made up to 30 days following date of termination for expenses incurred prior to termination date.

Tuition Remission

On date of termination.

Exception for staff employed under the Contract Teaching Agreement coverage ceases after Special Registrations in Spring and Summer term immediately following termination.

Universities Academic Pension Plan (UAPP)

On date of termination.

Within 6 weeks of termination, Conduent HR Services (Pension Administrator for the Universities Academic Pension Plan) will provide you with an options package.

If you were a combined pensionable service employee, you will also be receiving a termination package from Alberta Pension Services.

In order for Conduent HR Services to process your pension benefit option package, proof of age documents are required. These can be either a passport or birth certificate. Name change documents are also required if the name used today is different than indicated on the birth certificate or passport - ie. marriage certificate.

Academic Supplementary Retirement Plan (ASRP)

On date of termination.

Within 6 weeks of termination, you will receive your ASRP options package - ASRP.