Ending Employment

Information on ending employment for Support StaffAcademic Staff and Management and Professional Staff (MAPS).

Benefit coverage when ending employment.
Benefit
Coverage Ceases/Additional Information

Supplementary Health, Dental Care, Health Spending Account and Personal Spending Account

(Sun Life)

On the date of termination.

Any outstanding claims for Supplementary Health, Dental Care, Health Spending Account and/or Personal Spending Account must be submitted before March 31st after the end of the calendar year in which you leave.

Employee and Family Assistance Program End of the month of termination.

Basic and Optional Employee Life Insurance

and

Optional Dependent Life Insurance

On the date of termination.

If your termination date is prior to your 65th birthday, you can convert the insurance to an individual policy without medical evidence.

If you are converting for optional dependent life insurance, both you and your dependent(s) must also be under the age of 65.

Combined conversion maximum for basic and optional life insurance is a maximum of $200,000. The term and cost of your life insurance will be provided by Great West Life. If you are interested in applying for the conversion(s), please fill in section 2 of the Great West Life Group Life Conversion Privilege Notification form and forward it to your Benefits and Pension Advisor in HRS. Any questions regarding the available conversion options should be directed to Great West Life at (780) 428-8585 ext. 3000.

Critical Illness

On the date of termination.

If you are under the age of 65 and have more than 2 years of critical illness coverage, you are eligible to convert some of your Critical Illness insurance within 31 days of your termination date subject to the minimums and maximums established by Industrial Alliance Pacific (IAP). If you are interested in pursuing the conversion privilege, please contact IAP directly at 1-800-266-5667.

Business Travel Accident Insurance

On the date of termination.

Occupational Death & Dismemberment On the date of termination.
Optional Accidental Death & Dismemberment On the date of termination.
Medical Leave On the date of termination.
Long Term Disability On the date of termination.

Public Service Pension Plan (PSPP)

On the date of termination.

Within 6 weeks of termination, APS will provide you with an options package. Please ensure APS has your current address. Further information is available at www.pspp.ca.

If you had a leave of absence in the year that you terminated, you will be sent a Notice of Cost by Alberta Pension Services. This purchase must be paid in full prior to the deadline outlined on the Notice of Cost and may delay your options package.

If you were a combined pensionable service employee, you will also be receiving a termination package from Conduent HR Services (Pension Administrator for the Universities Academic Pension Plan).

If you are currently purchasing prior service or a leave of absence, the outstanding balance is due as of your termination date. In order to allow for processing time, you have 60 days from your date of termination to provide payment in full to our office to ensure it is processed within the timeframe allowed. If you choose not to purchase prior service in full, the account will be closed and any service purchased will be credited to your account. This service may not be available for you to purchase in the future.

In order for Alberta Pension Services (APS) to process your pension options, proof of age documents are required by Alberta Pension Services. These can be either a passport or birth certificate. Name change documents are also required if the name used today is different than indicated on the birth certificate or passport - ie. marriage certificate.

Benefits coverage when ending employment
Benefit
Coverage Ceases/Additional Information

Supplementary Health, Dental Care and Health Spending Account

(Sun Life)

On the date of termination.

Any outstanding claims for Supplementary Health, Dental Care and Health Spending Account must be submitted before March 31st after the end of the calendar year in which you leave.

Employee and Family Assistance Program

End of the month of termination.

Basic and Optional Employee Life Insurance

and

Optional Dependent Life Insurance

On the date of termination.

If your termination date is prior to your 65th birthday, you can convert the insurance to an individual policy without medical evidence.

If you are converting for optional dependent life insurance, both you and your dependent(s) must also be under the age of 65.

Combined conversion maximum for basic and optional life insurance is a maximum of $200,000. The term and cost of your life insurance will be provided by Great West Life. If you are interested in applying for the conversion(s), please fill in section 2 of the Great West Life Group Life Conversion Privilege Notification form and forward it to your Benefits and Pension Advisor in HRS. Any questions regarding the available conversion options should be directed to Great West Life at (780) 428-8585 ext. 3000.

Critical Illness

On the date of termination.

If you are under the age of 65 and have more than 2 years of critical illness coverage, you are eligible to convert some of your Critical Illness insurance within 31 days of your termination date subject to the minimums and maximums established by Industrial Alliance Pacific (IAP). If you are interested in pursuing the conversion privilege, please contact IAP directly at 1-800-266-5667.

Business Travel Accident Insurance

On the date of termination.

Optional Accidental Death & Dismemberment

On the date of termination.

Medical Leave

On the date of termination.

Long Term Disability

On the date of termination.

Child Care Benefit

On the date of termination.

You have 30 days following date of termination to submit claims for expenses incurred while working - Academic Child Care Form

Professional Expense Reimbursement

On the date of termination.

Allocation for final employment year pro-rated by date of termination. Claims may be made up to 30 days following date of termination for expenses incurred prior to termination date.

Tuition Remission

On the date of termination.

Exception for staff employed under the Contract Teaching Agreement coverage ceases after Special Registrations in Spring and Summer term immediately following termination.

Universities Academic Pension Plan (UAPP)

On the date of termination.

Within 6 weeks of termination, Conduent HR Services (Pension Administrator for the Universities Academic Pension Plan) will provide you with an options package.

If you were a combined pensionable service employee, you will also be receiving a termination package from Alberta Pension Services.

In order for Conduent HR Services to process your pension benefit option package, proof of age documents are required. These can be either a passport or birth certificate. Name change documents are also required if the name used today is different than indicated on the birth certificate or passport - ie. marriage certificate.

Academic Supplementary Retirement Plan (ASRP)

On date of termination.

Within 6 weeks of termination, you will receive your ASRP options package - ASRP.

Benefit
Coverage Ceases/Additional Information

Supplementary Health, Dental Care and Health Spending Account

(Sun Life)

On the date of termination.

Any outstanding claims for supplementary health, dental care and health spending accounts must be submitted before March 31 after the end of the calendar year in which you leave.

Employee and Family Assistance Program

End of the month of termination.

Basic and Optional Employee Life Insurance

and

Optional Dependent Life Insurance

On the date of termination.

You can convert the insurance to an individual policy without medical evidence if your termination date is before your 65th birthday.

If you are converting for optional dependent life insurance, both you and your dependent(s) must be under the age of 65.

Combined conversion maximum for basic and optional life insurance is a maximum of $200,000. The term and cost of your life insurance will be provided by Great West Life. If you are interested in applying for the conversion(s), please fill in section 2 of the Great West Life Group Life Conversion Privilege Notification form and forward it to your Benefits and Pension Advisor in HRS. All questions regarding the available conversion options should be directed to Great West Life at 780-428-8585 ext. 3000.

Critical Illness

On the date of termination.

If you are under the age of 65 and have more than two years of critical illness coverage, you are eligible to convert some of your critical illness insurance within 31 days of your termination date subject to the minimums and maximums established by Industrial Alliance Pacific (IAP). If you are interested in pursuing the conversion privilege, please contact IAP directly at 1-800-266-5667.

Business Travel Accident Insurance

On the date of termination.

Optional Accidental Death & Dismemberment

On the date of termination.

Medical Leave

On the date of termination.

Long Term Disability

On the date of termination.

Child Care Benefit

On the date of termination.

You have 30 days following the date of termination to submit claims using the Child Care Benefit Form for expenses accumulated during your employment.

Professional Expense Reimbursement

On the date of termination.

Claims may be made up to 30 days following the date of termination for expenses incurred prior to termination date.

If you start mid-year, you will receive a prorated allocation. If you completed one full year, you will receive the full year allocation on July 1. 

Tuition Remission

On the date of termination.

Universities Academic Pension Plan (UAPP)

On the date of termination.

The UAPP Administration Centre (Buck) (the pension administrator for the Universities Academic Pension Plan) will provide you with an options package within six weeks of termination

If you were a combined pensionable service employee, you will also receive a termination package from Alberta Pension Services.

You must provide proof of age documents, either a passport or birth certificate, in order for Conduent HR Services to process your pension benefit option package. Name change documents are also required if the name used today is different from the birth certificate or passport - for example, marriage certificate.

Academic Supplementary Retirement Plan (ASRP)

On date of termination.

You will receive your ASRP options package within six weeks of termination.