Section 6(2) of the Act authorizes the Minister responsible for the act, or their delegate, to exempt a public sector body from the requirement to disclose an individual's information if, in the designated Minister's opinion, the disclosure could unduly threaten the safety of that individual (see below for explanation). There are no other grounds for granting exemptions to individuals.
The deadline for application for exemption from the 2018 disclosure list (published on or before June 30, 2019) is November 1, 2018. Please read the Exemption Process for more detailed information.
To apply for an exemption, complete and sign the Exemption Application Form for Individuals and deliver by hand, fax or scan and email to:
Gerry Jacubo Executive Director, Human Resources
7th Floor, Phipps-McKinnon Building
10020 - 101 A Avenue
Edmonton, AB T5J 3G2
Send a copy of your application to:
Human Resource Services, University of Alberta, 2-02 University Terrace, 8303-112 St, Edmonton, AB, T6G 1K4 or email to firstname.lastname@example.org. Call 780-492-0210 for more information.
Threats to a Person's Safety
In the application form, it's up to the applicant to describe:
- the facts and circumstances that demonstrate the potential undue threat to the safety of the individual
- a link between the disclosure and the individual’s threat to safety
Examples of circumstances that may justify an exemption include when a person has:
- a long-standing harassment or stalking issue
- received specific, credible threats against their personal safety, where the disclosure could be linked to the threat
Generally, exemptions are less likely to be granted when:
- a potential threat to a person appears to be purely speculative or non-credible
- it’s unlikely compensation disclosure will contribute to the safety risks a person already faces in their position
- a person is merely opposed to the concept of compensation disclosure
- a person’s name is already published on an employee list, particularly where the organization’s salary ranges are also public or readily accessible
Note: These examples are for illustration only and are not binding on the designated Minister, who’ll decide applications on an individual basis.
How to Apply
To apply as an individual:
- Download and fill out the Individual Application Form.
- Sign the form.
- Submit the form to your assigned official.
- November 1, 2018 – for the June 30, 2019 disclosure
An exemption will generally be valid for 5 years, unless circumstances warrant an earlier expiry date. To have an exemption continue, it's necessary to re-apply at the end of the current term.
If an employee leaves a public sector body and moves to another public sector body or to the Government of Alberta, the employee has to re-apply for an exemption.
It's up to an employee to monitor the expiry dates for the exemption and re-apply if necessary.
Getting an exemption after a disclosure
If an exemption is granted after a public sector body or the Government of Alberta has already made its disclosure for that year, they'll:
- be asked to remove the information from disclosure as soon as possible for the current year
- remove information relating to prior years as long as it's possible to do so
When an Exemption is Denied
An individual can re-apply for an exemption in a subsequent year if their facts or circumstances change.