Exemption Process

Section 6(2) of the Act authorizes the Minister responsible for the act, or their delegate, to exempt a public sector body from the requirement to disclose an individual's information if, in the designated Minister's opinion, the disclosure could unduly threaten the safety of that individual (see below for explanation). There are no other grounds for granting exemptions to individuals.

The deadline for application for exemption from the disclosure list (published on or before June 30) is November 1. Please read the Compensation disclosure exemption application web page for more detailed information.

Apply for an exemption

  1. Download, fill, and submit the Compensation Disclosure Exemption Form (PDF).
  2. Send a copy of your application to Human Resource Services at compensation@ualberta.ca. Call 780-492-0210 for more information.

Threats to a Person's Safety

In the application form, it's up to the applicant to describe:

  • the facts and circumstances that demonstrate the potential undue threat to the safety of the individual
  • a link between the disclosure and the individual's threat to safety

Examples of circumstances that may justify an exemption include when a person has:

  • a long-standing harassment or stalking issue
  • received specific, credible threats against their personal safety, where the disclosure could be linked to the threat

Generally, exemptions are less likely to be granted when:

  • a potential threat to a person appears to be purely speculative or non-credible
  • it's unlikely compensation disclosure will contribute to the safety risks a person already faces in their position
  • a person is merely opposed to the concept of compensation disclosure
  • a person's name is already published on an employee list, particularly where the organization's salary ranges are also public or readily accessible

Note: These examples are for illustration only and are not binding on the designated Minister, who'll decide applications on an individual basis.

Length of Exemption

An exemption will generally be valid for 5 years, unless circumstances warrant an earlier expiry date. To have an exemption continue, it's necessary to re-apply at the end of the current term.

If an employee leaves a public sector body and moves to another public sector body or to the Government of Alberta, the employee has to re-apply for an exemption.

It's up to an employee to monitor the expiry dates for the exemption and re-apply if necessary.

Getting an exemption after a disclosure

If an exemption is granted after a public sector body or the Government of Alberta has already made its disclosure for that year, they'll:

  • remove the information from disclosure as soon as possible for the current year
  • remove information relating to prior years as long as it's possible to do so

When an Exemption is Denied

An individual can re-apply for an exemption in a subsequent year if their facts or circumstances change.