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University of Alberta
Vice-President Finance and Administration
Financial Services
Guide to Financial Management
Chapter 3 Financial System
Financial Services
Guide to Financial Management
Summary of Changes
Chapter 1 Introduction to Guide
Chapter 2 Financial Reporting Overview
Chapter 3 Financial System
Financials Application (PeopleSoft)
Chapter 4 Chart of Accounts (COA)
COA - ChartFields
COA - Managing Your Chart of Accounts
COA - Trees
COA General Ledger (GL) Accounts - Quick List
COA General Ledger (GL) Accounts - Complete List
COA - COA Structure Change - Transition Checklist
Chapter 5 Financial Reporting for Users
Financial Reporting Quick Guide
nVison Reports and PeopleSoft Queries
Available Reports
Operating and Ancillary Reports (funds 100, 210, and 310)
Research Reports (funds 330, 53X, and Exxxx)
Special Purpose (Restricted) Reports (funds 551, 552)
Endowment Reports (Exxxx funds)
All Funds Reports
Working with Reports and Queries
Managing nVision Reports and Queries
Requesting New Reports and Report Changes
Differences Between eTRAC/Researcher Home Page and nVision/Query
Chapter 6 General Financial Information
Audits
Equipment and Furnishings Assets
Exchange Rates
Financial Controls Self-Assessment
Financial Management and Practices Policy
Financial Schedules
Month-end Schedule
Year-end Schedule
Confirmation of Readiness for Financial Statements and Audit
Forms Cabinet
General Ledger Journal Entries (GLJE)
Overview
List of All GLJEs
General Ledger Journal Entry (GLJE) Requests Procedure
Goods and Services Tax (GST) and Harmonized Sales Tax (HST) - Overview
Government of Alberta Related Parties
Inventory Accounting
Retention & Filing of Source Documents
Signing Authority and Approvals
Signing Authority & Delegation of Signing Authority Policy - All Funds
Signing Authority & Approval Procedure
Expenditure Approvals
Expenditure Transaction Processing: Operating Funds
Expenditure Transaction Processing: Research and Special Purpose Projects
Transaction Corrections
Transaction/Report Review and Verification
Chapter 7 Revenue and Banking
Overview of University Revenues
External Sales and External Cost Recoveries
Cash Depositing Procedure
Electronic Funds Transfer (EFT) Incoming Payment Procedure
External Billing Procedure
Goods and Services Tax (GST) and Harmonized Sales Tax (HST) - External Sales and External Cost Recoveries
Internal Sales, Internal Cost Recoveries and Transfers
Donations
Banking
Chapter 8 Payments
Payroll
Payments for Goods and Services (Accounts Payable)
Payments for Travel and Other Reimbursable Expenses
Specific Payment-Related Topics
Accrued Expenses
Deposit on Purchase of Capital Asset
Gift Expenditure Procedure
Goods and Services Tax (GST) and Harmonized Sales Tax (HST)
Hospitality, Working Sessions/Meetings and University Employee Functions Procedure
Lost Cheques
Payments to or on Behalf of Individuals
Petty Cash Procedure
Prepaid Expenses
Chapter 9 Procurement
Capital Asset Account Coding
Competitive Bidding Requirements
Customs and Tax - Foreign Acquisitions
Goods and Services Tax (GST) and Harmonized Sales Tax (HST)
Procurement Procedures
Shipping, Receiving, Mail and Other Logistic Services
Supply of Goods and Services Policy
Forms Cabinet
Investments and Treasury
Endowment Spending Estimator
Investment Reports
Prior Investment Committee Annual Reports
Responsible Investment
Governance
Contact Us
Annual Financial Statements
FS-bulletin
Financial Services Address and General Inquiries
Chapter 3 Financial System