Budget Administration

 

BUDGET ADMINISTRATION / INTERFACE OWNER
JRNL MASK
PROCESSING FREQUENCY
TRANSACTIONS REPRESENT
END USER SUPPORT DOCUMENTATION

Base Budget and Access Base Budget (ABBA DATABASE)

Financial Services (FS) - Budget Administration

N/A Monthly - prior to month-end close Base Budget for Operating, Access, and Ancillary funds. Base reductions (if applicable). VP and other allocations. Staff benefits adjustment. Permanent and Temporary budget changes. Contingency allocations FLEX carry-forward.

Budget Working/Confirmation Papers, copy of authorized/approved Budget Journals. Approvals and information from appropriate VP.

GL Journal Number is assigned. In the reference column, Ref Nbr. PXXXXXX (Where P is permanent, T would be temporary, next XX is the fiscal year, and the last four digits (XXXX) are the budget admin. Journal number)

GL Description SETUP BUDGET FOR YEAR 2001-02

Academic Position Budgets (MAKE POSITION DATABASE)

FS  Budget Administration

N/A Monthly - prior to month-end close Provides position budget information. New Faculty appointments, resignations, retirements, salary increases, salary/market supplements, disability leave, academic settlements.

Copy of authorized/approved Budget Journals. Approvals and information from VP Provost & VP Academic.

GL Journal Number is assigned. In the reference column, Ref Nbr. PXXXXXX (Where P is permanent, T would be temporary, next XX is the fiscal year, and the last four digits (XXXX) are the budget admin. Journal number)

GL Description SETUP BUDGET FOR YEAR 2001-02 or SMITH MARKET SUPPLEMENT

Support Position Budgets (MAKE POSITION DATABASE)

FS - Budget Administration

N/A Monthly - prior to month-end close Provides position budget information. New appointments, merit increments, reevaluations, turnover, increase/decrease in FTE. Position abolishment, long-term disability, salary settlements.

Copy of authorized/approved Budget Journals. Approvals and information from appropriate VP.

GL Journal Number is assigned. In the reference column, Ref Nbr. PXXXXXX (Where P is permanent, T would be temporary, next XX is the fiscal year, and the last four digits (XXXX) are the budget admin. Journal number)

GL Description POS. XXX GRADE 7 SALARY

Last Update: March 2015