The Investments and Treasury office in Financial Services, which operates under the Vice-President (Finance and Administration) portfolio, is responsible for petty cash procedures.
Most University purchases are processed through purchase requisitions, direct order contracts, corporate purchasing card or expense reimbursement. Units can make use of a petty cash fund to pay incidental, low value expenditures when it is a more cost efficient alternative to other payment and reimbursement processes. Normally, a unit’s petty cash fund will be $250. Financial Services will consider exceptions to this limit for situations where the unit will be disbursing cash of up to $250 per individual in person to non-employees such as research subjects and students (e.g. as a travel allowance paid in advance of a University of Alberta course-related trip or to participate in University of Alberta athletic events).
Petty Cash Procedure
Last updated: November 2015