Policies, Standards and Codes of Conduct

50. Enrolment Management

Note from the University Secretariat: The Post-Secondary Learning Act gives GFC responsibility, subject to the authority of the Board of Governors, over "academic affairs" (section 26(1)). GFC has thus enacted a policy on Enrolment Management, as set out below.

The complete wording of the section(s) of the Post-Secondary Learning Act, as referred to above, should be checked in any instance where formal jurisdiction needs to be determined. The University is committed to flexibility and responsiveness to the public it serves through its enrolment management policy. In managing our enrolments, the Provost and Vice-President (Academic) and Deans collaborate to ensure an appropriate enrolment balance within the University overall and in individual Faculties. Each Faculty is responsible for appropriately managing enrolments in particular degree programs in order to meet its Faculty target. The target for the University as a whole is the sum of individual Faculty targets.

50.1 Establishing Targets for New Programs

1. As part of their proposal for a new program, the Faculty concerned will submit a statement to APC specifying the proposed program's effect on the existing Faculty enrolment target and including:

a. a detailed statement of the impact of the new program on relevant aspects of available human, physical and financial resources;

b. a statement detailing demand and supply of graduates in the relevant field in Alberta (and Canada);

c. a draft University Calendar statement detailing admission and academic standing criteria to be applied in the first and subsequent years of the program; and

d. the likely effects of the proposed program and change in Faculty enrolment target on other academic units and the library at the University.

APC will seek advice from ASC on the admissions and academic standing components of the proposal. (See also Section 12.)

2. APC, following consultation with the Faculty concerned, will either forward the proposal and its attendant recommendation to GFC, attaching any observations deemed appropriate, or will refer the proposal back to the originating unit for further review. (See also Section 3.)

3. GFC, after considering a new program proposal, will forward the proposal and attendant recommendation to the Board of Governors for its review.

50.2 Enrolment Targets

Under enrolment management, overall Faculty targets comprise all continuing students, readmissions and anticipated new students registered in programs offered by the Faculty. In order to achieve stable enrolments over time, the available admission and readmission spaces in a program are adjusted each year according to the number of continuing students currently enrolled and projected for the next three years. The internal projections and management of these enrolment subsets is done by individual Faculties in collaboration with the Office of the Registrar and Student Awards. Overall Faculty targets are listed below.

 UNIVERSITY OF ALBERTA: UNDERGRADUATE ENROLMENT TARGETS BY FACULTY
 Faculty  Full and Part-time Students
 Agricultural, Life and Environmental Sciences  1400
 Arts  5650
 Business  1770
 Education
 3040
 Law
 500
 Medicine & Dentistry  1255
 Native Studies  215
 Nursing  960
 Pharmacy & Pharmaceutical Sciences  430
 Physical Education & Recreation  800
 Rehabilitation Medicine¹  190
 Faculté Saint-Jean  400
 Science  5505
 (GFC 27 MAY 2002)  (BG 30 MAY 2002)
 (EXEC 3 MAY 2004)  (BG 11 JUN 2004)

¹Undergraduate enrolment in Rehabilitation Medicine will decrease between 2001-02 and 2005-06 because program changes in Physical and Occupational Therapy will both shorten the program and move some places to the Masters level.

Note: Enrolment Targets include only those undergraduate Access places funded prior to 1999.

 (GFC 27 MAY 2002)

 (BG 30 MAY 2002)

50.3 Annual Review of Targets

1. In the Fall of each year, the Provost and Vice-President (Academic) will report for information to ASC, APC, GFC and the Board of Governors the minimum admission averages and the actual enrolment in individual Faculties compared with Faculty targets for that year.

2. In order to effectively manage overall enrolment for the following year, each Fall the Provost and Vice-President (Academic), the Registrar and the Dean of each Faculty will review and adjust as necessary the Faculty?s enrolment target. Once the Faculty target is established, the Dean will provide the Office of the Registrar and Student Awards with individual program targets to facilitate the Admission process.

3. In cases where changes in enrolments over one or more years result in variations of more than 5% from a Faculty?s enrolment target given in 50.2, the Faculty concerned will submit a statement to APC including:

a. the reasons for the changes;

b. a statement of the impact of the changes on relevant aspects of available human, physical and financial resources;

c. the effect of the changes on the Faculty and other academic units including the library; and

d. recommendations concerning how the Faculty intends to respond to the changes.

APC will then make a determination as to whether the Faculty?s target should be changed.

4. Each Fall, the Dean of the Faculty of Graduate Studies and Research will, in cooperation with Deans and/or Department Chairs, develop an annual target and projections for graduate enrolment for the following year and report this to the Provost and Vice-President (Academic), Deans/Department Chairs, the Office of the Registrar and Student Awards, and the Office of Budget and Statistics.

50.4 Changing Established Enrolment Targets

From time to time, the Provost and Vice-President (Academic) or Deans, in consultation with each other, may reallocate spaces between programs within the Faculty or alter existing targets in response to new, shifting or reduced resources and/or demands.

1. In cases where spaces are reallocated within an existing target, no approval beyond the Provost and Vice-President (Academic) is necessary. Such changes must be made in consultation with any affected academic units including the library. Written notification should be provided to the Provost and Vice-President (Academic), the Registrar and the Office of Budget and Statistics.

2. In cases where proposed changes result in variations of more than 5% from a Faculty's existing overall enrolment target, the Faculty concerned or the Provost and Vice-President (Academic), as appropriate, will submit a statement to APC including:

a. the reasons for the proposed changes;

b. a detailed statement of the impact of the changes on relevant aspects of available human, physical and financial resources; and

c. the effect of the proposed changes on the Faculty and other academic units including the library

3. APC, following consultation with the Faculty concerned or the Provost and Vice-President (Academic), will either forward the proposal and its attendant recommendation to GFC, attaching any observations deemed appropriate, or will refer the proposal back to the originating unit for further review.

4. GFC, after considering the proposal, will forward the proposal and its attendant recommendation to the Board of Governors for its review.

50.5 Aboriginal Admissions

(See also Section 11.9 and 108.13)

The University of Alberta is committed to the recruitment, retention and graduation of Aboriginal students' study towards a degree. The University also recognizes that Aboriginal applicants have traditionally been underrepresented in higher education and has adopted the Aboriginal Student Policy (see Section 108.13) with a view to having the University?s Aboriginal student population attain a level that is at least proportionate to the Aboriginal population of the province. (GFC 27 MAY 2002) (BG 30 MAY 2002) (GFC 22 MAR 2004)

In order to facilitate appropriate representation of Aboriginal students on campus, additional qualified applicants may be considered over and above the Aboriginal students who are admitted in the regular competition for places in a Faculty. Aboriginal applicants (see Section 11.9) who wish to be considered for such additional places must attain the minimum admission requirements of their chosen program as prescribed by the University and its Faculties and Schools. To assist the University in achieving this overall goal, Faculties are encouraged to set aside places specifically for aboriginal applicants, the number being consistent with the available pool, student interests, and available teaching and learning support services. (GFC 22 MAR 2004)

Aboriginal enrollment in each Faculty will be detailed in an annual report provided by the Registrar?s Office, and monitored and evaluated by the Office of the Provost and Vice-President (Academic). (GFC 22 MAR 2004)

The University shall encourage Faculties to identify other significantly under-represented groups with a view to having the student population broadly representative of the public the University serves.

50.6 Citizenship and Residence

The University of Alberta is committed to admitting highly qualified students from Alberta, Canada and the International Community.

1. In order to meet the needs of the community that the University serves, individual Faculties may establish internal program targets with regard to the citizenship and residence of undergraduate students. Such targets shall be established with the approval of the Provost and Vice-President (Academic).

2. No non-resident* shall be admitted to a program who is less qualified than any Alberta resident who is denied admission to that program.

* A resident of Alberta is defined as a Canadian citizen or Permanent Resident (Landed Immigrant) who has been continuously resident in the Province of Alberta, or the Yukon or Northwest Territories for at least one year immediately prior to the first day of classes of the session for which admission is sought. The one year residence period shall not be considered broken where the admission committee is satisfied that the applicant was temporarily out of the province on vacation, on short-term employment, or as a full-time student. Applicants on student authorization cannot establish residence during a period as a full-time student in an Alberta secondary or post-secondary institution since a stay under student authorization is considered to be a visiting period.

3. The Provost and Vice-President (Academic) shall report once every three years to the General Faculties Council on the Citizenship and Residence of Undergraduate students at the University and on the University?s ability to achieve a student population that is broadly representative of the public the University serves (including information on Aboriginal enrolment at this institution).

50.7 Entrance Quotas

1. Due to the nature of the placements required and/or agreements with Provincial Health Authorities, the Health Sciences Faculties have specific entrance quotas in addition to their Faculty targets within the overall University enrolment management. In these areas formal admission committees are required. (See also 11.6.2.) The following represent current Board approved entrance quotas:

 UNIVERSITY OF ALBERTA: HEALTH SCIENCES ENTRANCE QUOTAS
 Faculty and Program  Year  Quota  Aboriginal  Total
 Medicine and Oral Health Sciences        
 Dental Hygiene  1  40  1  41
 Dentistry  1  30  1  31
 Medical Laboratory Science  2  26  1  26
 MD  1  125  3  128
 Nursing        
 Collaborative BScN  1  182  8  190
 Post-RN BScN  3  134    134
 Pharmacy and Pharmaceutical Sciences        
 BSc in Pharmacy  2  110  1  111
 Rehabilitation Medicine        
 Occupational Therapy  3

 Alberta 74
 Sask 10

 3  84*
 Physical Therapy  Masters  72  3  72


*In these cases the overall quota includes the places reserved for qualified Aboriginal applicants while places for Aboriginal applicants are extra in remaining programs.

NOTE: These entrance quotas take account of all entry places including Access places funded in 2000-01 and 2001-02

 (GFC 27 MAY 2002)

 (BG 30 MAY 2002)

2. The target numbers set out in 50.2.2 do not supersede the specific entrance quotas for the health sciences set out in Section 50.7. (GFC 27 MAY 2002) (BG 30 MAY 2002)

3. Information on the procedures used in admitting students to Faculties with entrance quotas appear in the Undergraduate Admission Section (Section13-17) of the University of Alberta Calendar.

50.8 Regulations Regarding Admission to Faculties with Entrance Quotas

See Section 11.6

50.9 Quotas on Courses

It shall be a general policy of the University to make every effort to accommodate all students wishing to enroll in courses approved for their programs. (GFC 25 MAR 1974)

No student shall be excluded by reason of a quota from registering in a course required for her or his program. (GFC 25 MAR 1974)

It will be the responsibility of Deans to determine whether quotas should be imposed on specific courses. (GFC 25 MAR 1974)

50.10 Recommendations of the 1996 Quinquennial Review Committee

In view of the procedures set out in 50.1 to Section 50.4, the 1996 Quinquennial Review Committee recommends that the quinquennial review process be discontinued and that review of enrolment management be undertaken by the Office of the Provost and Vice-President (Academic) and an appropriately-constituted subcommittee of APC as the need arises.

 (GFC 25 MAR 1974)  (GFC 22 MAR 2004)
 (GFC 17 JUN 1996)  (EXEC 03 MAY 2004)
 (GFC 27 MAY 2002)  (BG 11 JUN 2004)
 (BG 30 MAY 2002)