The Office of Government and Stakeholder Relations oversees the University's compliance with the federal Lobbying Act [Act] and submissions to the federal Registry of Lobbyists and, in keeping with the Act, is required to report on all government interactions within 15 days after the end of every month.
A Lobbyist is anyone (in-house or consultant) who is paid to communicate with a public office holder for the purpose of lobbying.
The Act defines lobbying as communication, with public office holders, for payment with regard to:
- the making, development or amendment of federal legislative proposals, bills or resolutions, regulations, policies or programs;
- the awarding of federal grants, contributions or other financial benefits; and
- in the case of consultant lobbyists, the awarding of a federal government contract and arranging a meeting between their client and a public office holder.
"Lobbying communication" can include phone conversations, in person meetings, teleconferences, letters and e-mails.
Failure to comply with the Act may result in a fine, or imprisonment, or prohibition on lobbying for a period of time. Please notify the Office of Government and Stakeholder Relations if you are lobbying and are not receiving the monthly request to record your lobbying activities.
There is also the Lobbyists' Code of Conduct which was updated and came into force on December 1, 2015. It is imperative that all University of Alberta lobbyists comply with the Lobbyists' Code of Conduct.
The Lobbyists' Code of Conduct is comprised of four principles and ten rules as follows:
- Respect for democratic institutions
- Integrity and honesty
- Rule 1: Identity and purpose
- Rule 2: Accurate information
- Rule 3: Duty to disclose (consultant lobbyists)
- Rule 4: Duty to disclose (in-house lobbyists)
- Rule 5: Use of information
- Rule 6: Conflict of interest
- Rule 7 and 8: Preferential access and Avoiding the appearance of preferential access
- Rule 9: Political activities
- Rule 10: Gifts
New Online Lobby Communication Reporting System
As of September 1, 2017, those who prepare lobby communications reports will be able to submit their monthly returns using the new online system. The online system is a tool that has been developed to support the filing of lobbyists monthly communication reports. Training sessions will be offered during the months of July, August and September to support the transition to the online system.
Kindly contact us at firstname.lastname@example.org if you would like additional information on the online system and if you have any questions or concerns.