GSA Child Care Grants

The GSA Child Care Grant is NO LONGER ACCEPTING APPLICATIONS for the current funding period.

The next funding period will open on April 1, 2019.

The GSA Child Care Grant helps offset the cost of child care for graduate students at the University of Alberta.

Carefully review the relevant GSA Policy and eligibility criteria for the GSA Child Care Grant below. Call (780) 492-2175 or e-mail if you have any questions.

On the application form, you will be asked to provide:

  • Academic and employment information for yourself and your spouse/partner (if applicable);
  • Your gross yearly household income for the previous 12 months (for example, if you are applying in February 2015, please provide 12 months of income from February 2014 to January 2015); and,
  • The names and ages of all you children.
  • Click here to view a sample form.

Once you have submitted an application, you may be asked to provide additional information via email, including:

  • A current fee assessment from Beartracks (or equivalent) for yourself, and for a spouse/partner who is a student;
  • Photocopies of birth certificates for all children listed in the application; and,
  • Proof of income for EACH parent such as:
    • Your most recent pay cheque statement from Beartracks
    • Your most recent pay cheque statement from other employment outside of the U of A
    • Your spouse/partner's most recent pay cheque statement
    • Any statement of EI benefits you might be receiving
    • If you do not have pay cheque information, we will also accept a letter from your employer stating your yearly salary, a letter from your department indicating the value of your annual stipend and/or scholarship(s), or your most recent T4/T4A (tax statement)

GSA Policy, GSA Grant Application Policy and Information, GSA Child Care Grants (quoted directly from GSA Bylaw and Policy):

P.POL.2.1 Sponsor/Purpose
P.POL.2.1.a The GSSF is a benefit to all graduate students, provided by the GSA through negotiations of the CA covering graduate student assistantships. The GSA Child Care Grant (GSA CCG), provided through the GSSF, helps offset the cost of child care for graduate students at the University of Alberta.
P.POL.2.2 Eligibility Criteria
P.POL.2.2.a Must be a member of the GSA as per Section B:Members, GSA Bylaw, Members, Section B.BYL.1.a and B.BYL.1.1.b.
P.POL.2.2.b Eligible children include:
P.POL.2.2.b.i Dependent children up to, and including, twelve (12) years of age and
P.POL.2.2.b.ii Dependent children with special needs up to, and including, eighteen (18) years of age.
P.POL.2.2.c Total gross household income cannot exceed the cut-offs listed below. Applicants paying their own tuition fees may deduct these fees from the total income:

Household Size
(Adults + Children)
Low Income Measure
[Cut Off] (2016)
2 $36,000
3 $44,000
4 $51,000
5 $57,000
6 $63,000
P.POL.2.3 Application Information
P.POL.2.3.a GSA CCGs are offered on a first-come, first-serve basis. See below.
P.POL.2.3.b The GSA will offer grants until allocated funding is expended in the specified period (ie 1 April – 30 June; 1 July – 30 September; 1 October – 31 December; 1 January – 31 March).
P.POL.2.3.c If all available funds have been expended in the specified period, no additional applications will be accepted during that period.
P.POL.2.3.d Applicants are responsible for the completeness and accuracy of their application.
P.POL.2.4 Applying for a GSA CCG
P.POL.2.4.a Applications must be completed online through the GSA website.
P.POL.2.5 Allocation Policy
P.POL.2.5.a There is no limit to the number of GSA CCG applications an individual can submit during their degree program.
P.POL.2.5.b Eligible applicants may apply for one (1) GSA CCG per child in each GSA fiscal year (1 April to 31 March) and the CCG will be a maximum of $1,000 per child per student in each fiscal year.
P.POL.2.6 Appeals Policy
P.POL.2.6.a Any appeals of denied applications must be received by the GSA within ten (10) working days.
P.POL.2.6.b Appeals must state the grounds for the appeal in writing.
P.POL.2.6.c Appeals will be reviewed at arm’s length by the VPSS (or designate) and two (2) GSA Councillors (including Speaker and CRO) selected by the President (or other DEO if there is a conflict of interest). All decisions are final and binding. Appeal decisions will normally be made within twenty (20) working days.
P.POL.2.7 Budget Allocation Policy
P.POL.2.7.a Funds will normally be distributed as follows:
P.POL.2.7.a.i 5% of the total annual GSA CCG budget will be held back as contingency funding and
P.POL.2.7.a.ii Of the total annual GSA CCG budget, 1/4 will be allocated in the 1 April – 30 June period; 1/4 in the 1 July – 30 September period; 1/4 in the 1 October – 31 December period; and 1/4 in the 1 January – 31 March period.
P.POL.2.7.a.iii If the funds have not been completely expended near the end of the fiscal year, a decision will be made by the GSAB on the best way to expend the funds.
P.POL.2.8 Office Procedures
P.POL.2.8.a Applications will be reviewed by the GSA office for eligibility and completeness (see Sections P.POL.2.2-2.5, above) using the following checklist:
P.POL.2.8.a.i The application form is complete and required documentation has been submitted or confirmed,
P.POL.2.8.a.ii The applicant has confirmed they are a current member of the GSA as per Section B:Members, GSA Bylaw, Members, Section B.BYL.1.a and B.BYL.1.1.b,
P.POL.2.8.a.iii There are sufficient funds available in the GSA CCG budget in the specified period that the application is received, and
P.POL.2.8.a.iv The criteria in the Allocation Policy (Section P.POL.2.5, above) have been met.
P.POL.2.8.b Applicants who are ineligible or whose application is incomplete will be contacted by email to provide an opportunity to attempt to resolve the issue.
P.POL.2.8.c All applications will be reviewed by the VPSS (or designate).
P.POL.2.8.d Applicants will be notified by the GSA by email once processing has been completed and a decision has been made.
P.POL.2.9 Interpretation of GSA CCG Policy
P.POL.2.9.a The GSAB wiil be consulted about any concerns and questions raised by the GSA office about interpretation of GSA CCG policy. The GSAB’s decision is final and binding.
P.POL.2.10 Changes to GSA CCG Policy
P.POL.2.10.a GSA CCG Policy is subject to GSA Council approval and cannot be changed without GSA Council’s approval, excluding editorial revisions/clarifications.

The above is an excerpt from GSA Bylaw and Policy, Section P: GSA Grants, Awards and Bursaries, GSA Policy, GSA Grant Application Policy and Information, GSA Child Care Grants. The full Policy can be found in GSA Bylaw and Policy; if there are any discrepancies between the above excerpt and the most current, GSA Council-approved Policy, the Policy referred to in the above link will take precedence.