GSA Graduate Student Group Award

  • Sponsor/Purpose and Eligibility Criteria

    The purpose of this award is to recognize the important role of GSA Graduate Student Groups in graduate student life. Any registered Academically-Related Graduate Student Group is eligible for this award. Only the activities of the registered Academically-Related Graduate Student Group for the last twelve (12) months at the University of Alberta will be considered. One (1) award valued at $500 may be conferred annually. This award is funded by the Graduate Student Support Fund (GSSF).

  • Nomination Information

    1. Click here to download the Graduate Student Group Nomination Information Form.
    2. Nominators must submit one (1) copy of the completed nomination package to the GSA office.
    3. A completed nomination package must include ONLY the following components:
          1. Completed Graduate Student Group Nomination Information Form.
          2. Two letters of support outlining how the nominated Group meets the criteria stated under Section 3.
            • Letters must be signed; electronic signatures are acceptable.
          3. A description of the Group that includes an outline of the Group's activities during the last twelve months.
            • Supporting documents, such as conference programs or symposium posters (maximum four pages).
    4. Submit ONLY the documentation listed. Do not include additional documents other than those listed. They will not be considered.
    5. Nomination Deadline: Wednesday, January 15, 2020, at 4 PM MST.
      • ALL components of the nomination package must be received together by the GSA office in order for a nomination package to be considered complete. All materials must be submitted as a completed nomination package hard copy to the GSA office (1-49 Triffo Hall), or as a PDF via e-mail to
      • Incomplete packages will not be accepted or adjudicated.
      • Nomination packages delivered to the GSA office or received time-stamped via e-mail after the nomination deadline will be date stamped as arriving the next business day. Late nomination packages will not be accepted.
      • Letters must arrive with the rest of the nomination package. Nomination packages will NOT be accepted without letters, and letters will NOT be accepted separately via e-mail.
      • Letter writers should be advised that letters submitted after the nomination deadline will NOT be accepted. Based on our past experiences with late letters of support, we encourage nominators to obtain letters of support well in advance of the deadline to ensure the nomination package is complete. We also strongly advise that nominators inform letter writers of the deadline information.
  • Adjudication Criteria

    The GSA Graduate Student Group Award will be adjudicated on the basis of two (2) criteria:

    1. Advocacy on behalf of graduate student members; and
    2. Promotion of graduate student engagement through academic activities.

    Each criterion will be ranked on a scale of 1-5 (5 being high) and then added to determine the total rank for the nominee.

  • Adjudication Policy and Procedure

    1. Nominations will be reviewed by the GSA staff for eligibility and completeness (see Eligibility Criteria and Nomination Information above).
    2. According to its mandate, the GSA Awards Selection Committee (GSA ASC) “is responsible for selecting the recipients of the Council-approved GSA Recognition Awards” and “the GSA ASC may decide not to give out an award in a particular category if a qualified candidate is not identified” (Section O: GSA Recognition Awards, GSA Policy, GSA Standing Committees, GSA Awards and Selection Committee, Sections O.POL.5.1 and O.POL.5.2).
    3. Results of the adjudication will be sent to nominees via email.