Scholarships and Awards

FGSR Graduate Travel Awards

Effective April 20, 2018, FGSR Travel Award funding has been expended for the 1st round (April 1, 2018 - July 31, 2018), thus, we are not accepting applications at this time. For travel starting in the 2nd round (August 1, 2018 to November 30, 2018), the applications will be accepted beginning on July 10, 2018.

The Faculty of Graduate Studies and Research (FGSR) offers graduate travel awards to financially support graduate students who travel in the interests of disseminating their research results or developing their research.

Please Note: Travel award funding is not guaranteed to any students and is subject to availability.

Allocation: The FGSR will offer awards until allocated funding is expended in the specified periods below:

  • April 1, 2018 to July 31, 2018 - CLOSED
  • August 1, 2018 to November 30, 2018
  • December 1, 2018 to March 31, 2019

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  • Value
    Variable, up to a maximum value of $1,500 depending on the estimate of eligible expenses provided by the student.
  • Eligibility

    An eligible student can only receive one graduate travel award during a graduate program.

    All applicants must:

    • Be registered full-time in their program at the time of application and at the time of proposed travel
    • Have a GPA of 2.7 or higher, based on the most recent 15 credits of graded coursework (or closest approximation thereof) at the time of application


    Master's Students:

    • Students in a master’s degree program must have completed no more than four years in the master’s program at the time of travel.
    • If you are in a thesis-based program, you must have completed your preliminary course work and other prerequisites, and be actively engaged in thesis research at the time of application.
    • If you are in a course-based program, you must have completed at least two university terms of full-time coursework in the program by the time you travel.

     
    Doctoral Students:

    • Students in a doctoral degree program must have completed no more than six years in the doctoral program at the time of travel.
    • At the time of application, you must have completed your preliminary course work and other prerequisites, completed your candidacy examination and be actively engaged in thesis research.

    In addition to the above eligibility requirements, an applicant’s travel must fall under one of two categories in order to be eligible for funding:


    Conference Travel:

    A conference trip eligible for FGSR funding should be a highlight of a student's program. Travel will involve the student's attendance and active participation - by presenting a paper or poster, exhibiting their work, or participating in a panel discussion - at a major national or international research gathering.

     
    Research Travel:

    The following are examples of travel that would constitute a research trip:

    • Trips to field sites
    • Visits to off-campus research stations
    • Visits to archives, museums and exhibits
    • Attendance at workshops
    • Attendance at summer institutes (for research only)
    • Data collection trip relevant to your research
    • Travel to performance venues for performing art students to present their pieces or to view performances relevant to their research

    Please note:

    1.) Research travel within the City of Edmonton limits is not eligible for travel award funding

    2.) Research travel funding is fiscal-year dependent; you can only claim travel that will be happening between April 1 and March 31 of the current fiscal year

  • Application Procedures

    • Please see the table below for application acceptance date.
    • NEW: To apply, you must submit a complete Graduate Travel Award application form AND all supporting documents directly to the Faculty of Graduate Studies and Research. FGSR will only accept applications prior to the students’ departure date.
    • The application form must be reviewed and signed by the applicant’s Supervisor or Department Chair prior to submission to FGSR.
    • Incomplete applications will be rejected and students will be required to re-apply once application is complete.

    For travel which starts between:

    Applications will be accepted beginning:

    April 1, 2018 to July 31, 2018

    Effective March 20, 2018

    August 1, 2018 to November 30, 2018

    July 10, 2018

    December 1, 2018 to March 31, 2019

    November 12, 2018

     

    Applications must be submitted by email to grad.awards@ualberta.ca. We are not accepting any hard-copy applications.

    If you are travelling to a conference, your application must include:

    • Documentation from the conference organizers confirming your poster or paper has been accepted for presentation OR a letter of invitation to participate in a panel discussion or to exhibit your work;
    • Documentation from the conference organizers confirming your registration; the document should outline the cost for registration and what items are included in the registration fee (meals, accommodation, etc.).


    If the nature of your trip is research development, your application must include:

    • Confirmation that you have been invited to a data collection site, workshop, summer institute, etc. and, if available, confirmation that you paid the associated expenses (eg. registration fee), if any OR
    • If the above is not available, a letter of support from your University supervisor commenting on the significance of the trip for your research program.

  • Adjudication Procedures

    The FGSR will offer as many travel awards as the annual budget will support. Once funding in a certain section is expended, no more applications will be accepted.

    For general allowable travel expenses guidelines that FGSR follows, please refer to Travel Expense Procedure.

    Please note that not all expenses listed within this document are acceptable for FGSR Graduate Travel Awards.
  • Additional Information
    You will be notified by email once your application has been processed and a decision has been made.

    It is your responsibility to review your application for completeness and eligibility before submission.

    If you are offered a FGSR graduate travel award, you are not required to submit a Graduate Award Acceptance Form; payment to you will be initiated automatically. However, if you do not participate in the travel/conference that your graduate travel award was approved to fund, or if your status as a graduate student changes, it is your responsibility to notify the FGSR in writing. You may be required to repay any travel funds received.

Canada Graduate Scholarships - Michael Smith Foreign Study Supplements

Eligible Canada Graduate Scholarship (CGS) or Vanier CGS holders may consider applying for a Michael Smith Foreign Study Supplement to support a research trip abroad.

Department-Administered Travel Awards

Please contact your department directly to inquire about department-supported travel funding opportunities.