University of Alberta Doctoral Recruitment Scholarship
The purpose of this scholarship is to recruit superior students at the
doctoral level who have the potential to contribute to the University of
Alberta's community and research.
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University of Alberta Doctoral Recruitment Scholarship
Scholarships will be offered in increments of $5,000. The department may decide how many increments of $5,000 to offer a student.
The award value varies and is indicated in your original letter of offer.
The scholarship will be awarded to students who:
• Are Canadian citizens, permanent residents, or students on a study permit
• Are admitted to a doctoral graduate degree program by the department or transferred from a master's to a doctoral degree program
• Will be registered full-time in a doctoral degree program
• Have an admission GPA of at least 3.5
Departments might have additional selection criteria; please consult with the department
into which you seek admission for more details.
Each department is assigned an allocation (please see link below). Individual graduate departments are responsible for selecting nominees based on eligibility criteria and allocations. Departments may choose to nominate individuals based on a variety of criteria including academic record, letters of appraisal, statement of program, applicant's research, potential contributions to research, and other technical experience.
1. Department nominates students to the Faculty of Graduate Studies and Research (FGSR)
2. FGSR verifies eligibility
3. FGSR approves award
4. FGSR notifies winners directly
Departments may send University of Alberta Doctoral Recruitment Scholarship nominations for the remainder of their 2019-20 and 2020-21 allocation years (for one year or two year offers not extending beyond 2020-21). Depending on funding left from 2018-19 fiscal year, departments may receive additional allocations for 2019-20 and 2020-21, but will receive no less than the original commitment. Details for funding beyond 2020-21 are forthcoming.
• 2019 Doctoral Recruitment Scholarship Instructions Memo - TBA
• Doctoral Recruitment Scholarship Nomination Form
• 2018-19 Doctoral Recruitment Scholarship Allocation Table - 2019 TBA
Contact the admitting department for additional information.
Nomination deadlines are based on start dates and are as follows:
• For students with a May 1, 2019 start date, the deadline is March 1, 2019.Note:
• For students with a July 1, 2019 start date, the deadline is May 1, 2019.
• For students with a September 1, 2019 start date, the deadline is July 3, 2019.
• For students with a January 1, 2020 start date, the deadline is November 1, 2019.
Any changes to an original nomination must also be received by the above-specified dates.
Frequently Asked Questions: UA Doctoral Recruitment Scholarships
Are students who transfer (“level up”) from a Masters to a Doctoral program eligible to be nominated?
Yes, but the nomination form must be received by the FGSR prior to the effective date of transfer in accordance with the posted deadlines on our website.
Is a student who has just begun a doctoral program eligible to be nominated?
No, this is a recruitment scholarship.
If a student has been admitted to a PhD program at the University of Alberta but wishes to delay their admission, is it possible to defer their scholarship?
Doctoral Recruitment Scholarship deferrals within the same fiscal year are possible (i.e. from September to January). The new fiscal year begins April 1st. Thus, January Doctoral Recruitment Scholarship winners who wish to defer until May will have to be renominated.
If a scholarship winner subsequently advises the FGSR that she/he no longer plans to enroll at the University of Alberta, may we nominate another candidate?
Depending on the circumstances this may be possible. You may not nominate a student who has already begun the PhD program. In most circumstances, however, a substitute nominee may be forwarded to the FGSR for approval. Please include an explanation on the new nomination form.
What happens to unspent UADRS allocations? Will they be rolled over to the next year?
UADRS units that have not been allocated in the current fiscal year cannot be rolled over for use in a subsequent year.
How were the allocations distributed across the University of Alberta?
Allocations are made to individual units based on an equal weighting of “applicants admitted and registered” and “convocation headcount” as reported in the Acorn database (based on a rolling five-year window). New programs and smaller units are automatically allocated 2 tranches.
Can Departments inform applicants that they have won a UADRS before the FGSR sends an official letter to the student?
The FGSR recommends that Departments do not tell students that they have won a DRS until an official offer is made. They may inform students that they have been nominated for the scholarship and that an official offer letter will be sent to them from the FGSR.
Can Units offer multi-year awards?
Multi-year awards are encouraged so long as the Unit stays within its annual allocations. They can expect DRS funding allocations to remain relatively stable. Funds for multi-year awards are allocated from subsequent year’s allocation budget. For example, if a Department wishes to offer a student who enters a PhD program in 2017 three years of DRS funding, the money will be taken from their 2017, 2018 and 2019 allocations.
What can be done if a Department becomes aware of an exceptional candidate, but has used up all of their allocations?
Appeals to support exceptional candidates beyond current Departmental budgets can be made directly to the Dean, FGSR.
Can we nominate a student who doesn’t meet the GPA requirement?
Students who do not meet the minimum GPA requirement of 3.5 may be nominated. In cases where the student’s GPA falls short of the minimum threshold, a justification letter must be included with the nomination letter. Please note that this does not guarantee that the scholarship offer will be approved. Such cases require the approval of the FGSR Dean or her/his delegate.
Is there a maximum number of units that a student can be awarded?
There is no maximum number of units that can be awarded to a single student so long as a Unit stays within their annual allocation budget.
Does the Department have to admit the student in order for them to be considered for the UADRS?
Only students admitted to their programs are eligible for the UADRS.