The Interim Staffing Solutions (ISS) program is offered to the University of Alberta (U of A) campus community by the Recruitment Services unit within Human Resource Services. ISS employees are governed under the University of Alberta Non-Academic Staff Association (NASA) collective agreement under Article 22.
Each month is divided into two pay periods. You are paid electronically by direct deposit on a semi-monthly basis. Completion and submission of timesheets to Recruitment Services by payroll cut-off dates must be strictly followed to ensure your are paid in a timely manner. Signed timesheets must be scanned and emailed to email@example.com. Once your timesheet has been received by us, we will send you an email confirmation. If you have not received an email confirmation from our office that means we have not received your timesheet and it is your responsibility to follow up with us in these circumstances. Timesheets must be signed by the assignment supervisor, who must also supply a speed code for billing purposes.
Separate timesheets are required for:
- Each assignment
- Each semi-monthly pay period
- Any authorized overtime
2018 ISS Payroll Schedule
ISS Semi-Monthly Timesheet
Holidays & Vacation Pay
To be eligible for paid holidays, you must work the last normal working day before the paid holiday or the first normal working day after. If you work part-time, the paid holiday must fall on a day when you are normally scheduled to work.
Vacations are approved leaves without pay as ISS employees receive four percent vacation pay on each cheque. If you are on vacation prior to and after a STAT holiday, you do not qualify for STAT holiday pay. Below are some scenarios that further explain qualifying for STAT holiday pay:
You are in an assignment that continues into January. If you work your regular hours on the last working day prior to winter closure, you get paid for the Christmas Day STAT holiday. If you work your regular hours on the first day that the department is open after winter closure, you also get paid for the New Year’s Day STAT holiday.
If you are on vacation the last working day prior to winter closure, you do not qualify for the Christmas Day STAT holiday pay even if you return to work the first working day after winter closure. If you work the last working day prior to winter closure and are on vacation the first working day after winter closure, you do not qualify for New Year’s Day STAT holiday pay.
You are in an assignment that ends the day before a STAT holiday. As long as you have worked the last regular hours on that day prior to the STAT holiday, you get paid for the STAT holiday.
You are in an assignment that begins the day after a STAT holiday. As long as you have worked the regular hours on that day after the STAT holiday, you get paid for the STAT.
You are in an assignment that ends before a STAT holiday and you begin a different assignment the day after that same STAT holiday. The STAT holiday is paid by the department you had ended the assignment with prior to the STAT holiday.
Payroll deductions for income tax, employment insurance, WCB and CPP contributions are mandatory, and are deducted from each semi-monthly cheque for hours worked. Income tax will be deducted based on the ‘basic personal amount’, unless you complete a TD1 form. These forms are available from the Human Resources reception area (2-60 University Terrace) or on the web: http://www.hrs.ualberta.ca/PayandTaxInfo/TaxInfo/PersonalTaxCreditReturn.aspx
If you are currently receiving CPP, you must provide HRS Payroll Operations (firstname.lastname@example.org) written notification so that you can be employed without the employment impacting your pension payment.
All U of A support staff are represented by a provincially-certified union, the University of Alberta Non-Academic Staff Association (NASA). Because ISS employees are performing bargaining unit work, association dues are mandatory and are deducted from each pay cheque. For further information, please refer to Article 22 in the collective agreement.
ISS employees are not eligible to participate in the University of Alberta benefit plans. After accumulating 1820 regular hours of work, you will receive a one-time only increase of 5% in your hourly rate in lieu of the provision of benefits.
Employee & Family Assistance Program (EFAP)
All U of A staff and their eligible dependants have access to services through the EFAP, regardless of whether you are enrolled in a benefit plan. The Employee and Family Assistance Program provides psychological counseling, along with a wide range of work life and wellness services. In addition to counseling, staff members and their eligible dependents have access to nutritional, legal and financial consultation, services of a personal trainer, e-learning courses, health and wellness resources, and work life services (e.g. Cultural Transition Support, child and eldercare resources, etc). All services provided through the EFAP program are held in the strictest of confidence.
Training and Development
You may apply annually to receive training funds for job-related training opportunities. You are eligible to receive $250 per fiscal year (April to March).
Submit the following Training Form and email it to with “Training Request” in the subject line for approval prior to enrolling. Recruitment Services will respond with 24-48 hours. Once you complete a course, you are required to send Recruitment Services a copy of your certificate of completion to keep in your file
PeopleSoft Training is free for ISS employees and you are encouraged to take it.