Human Resources Advisor

HR Advisors perform a wide variety of somewhat complex activities performed within a number of standard procedures and policies. Decisions involve selection of the appropriate procedures/techniques to follow among several standard alternatives.

Duties of a HR Advisor may include, but are not limited to:

  • Serving as first tier contact for the application of the collective agreements to provide advice of best practices in the work environment
  • Participating in the development of policies and procedures that support the ongoing human resource needs to the Faculty/Department/Unit
  • Working with hiring managers to understand department staffing needs and completing Job Fact Sheets and TRAS Position Descriptions to submit for evaluation; Liaising with Central HR for clarification throughout the evaluation process
  • Completing full-cycle recruitment including developing ads, screening resumes, developing interview guides, chairing interview panels, checking references, preparing appointment letters, etc., and managing the timely completion of recruitment competitions
  • Preparing immigration documents and working with Immigration Services for the hiring of foreign nationals
  • Facilitating Faculty/Department/Unit orientations and programs
  • Approving and monitoring the input of employee leave records, calculating leave balances and ensuring accuracy in PeopleSoft; supporting vacation reconciliation
  • Resolving staff inquiries regarding payroll and benefit issues or referring staff to appropriate contacts
  • Preparing and processing Pay Action Forms (PAF) and Smart Forms and ensuring payroll deadline dates are met
  • Tracking staff hours to effectively transition between employee types; identifying staff nearing their employment end dates and advising appropriate managers/supervisors to ensure timeliness of extension or termination
  • Ensuring the performance appraisals for employees within the Faculty/Department/Unit are distributed to the managers/supervisors ahead of their review dates with instructions and tips for completion
  • Supporting FEC material preparation; ensuring accuracy, compliance and completeness of all materials submitted
  • Performing other duties as required

Note:  When assessing the level of positions, the following elements are taken into consideration: the work described; the context in which the work is done; the organizational structure; and comparable positions on campus.