Health and Wellness Administration

WCB Reporting

The Workers' Compensation Board is a disability insurance system governed by the Alberta Workers' Compensation Act. The system is intended to assist in bringing strength and resiliency to the workplace by protecting both staff members and employers against the financial impact of work related injuries.

Work related injuries must be reported to WCB within 72 hours. In accordance with the appropriate Collective Agreement, staff members may continue to be paid directly by the University if they require time away from work due to a work related injury, but these incidents must still be reported to the WCB.

Steps to initiate a WCB claim:

  1. Supervisor/Manager must submit a completed WCB Employers report and fax a copy to both WCB (780) 427-5863 and Organizational Development, Equity and Health (780) 492-0798. Please ensure that the "Earning Details" (#9), and "Hours of Worked Details" (#10) are populated correctly.
  2. Employee must submit a completed WCB Workers report and fax a copy to both WCB (780) 427-5863 and Organizational Development, Equity and Health (780) 492-0798.
  3. Supervisor/Manager please ensure that the worker or their supervisor complete the University of Alberta Incident Report. This report is separate from WCB reporting requirements. 

Your Responsibilities as an employer:

  • Complete WCB Employers report and fax a copy to both WCB (780) 427-5863 and Organizational Development, Equity and Health (780) 492-0798.
  • Ensure that WCB time loss is entered into the Peoplesoft System
  • Provide modified work options and participate in return to work planning

Work related injuries must be reported to WCB within 72 hours. In accordance with the appropriate Collective Agreement, staff members may continue to be paid directly by the University if they require time away from work due to a work related injury, but these incidents must still be reported to the WCB.

What is Covered?

In addition to obvious injuries such as broken bones, severe cuts or burns, you should also report:

  • Injuries caused by repeated activities which include strains or sprains due to performing the same activity for a prolonged period of time. For example, a laboratory technician may develop tendonitis as a result of repetitive job duties.
  • Occupational diseases that are caused by a condition at the work site. For example, a nurse who contracts HIV from a needlestick or a building contractor who develops asbestosis after repeated exposure to asbestos.
  • Re-injury or difficulties experienced from a previous injury which occur when a previous injury is aggravated while performing your job duties. For example, back injury - could be worsened by bending, lifting, or twisting.

What is not Covered?

There are some conditions or situations where an injury will not be considered work related. Examples of injuries that would not be covered by WCB include:

  • Pre-existing or unrelated health issues such as diabetes, arthritis, old sports injuries or spinal scoliosis. However, if you have a pre-existing condition and a work-related injury worsens your condition you may be eligible for benefits while you recover. For more information please review the WCB policy regarding aggravation of a pre-existing condition.
  • Traveling to and from work - If you are involved in a motor vehicle accident while traveling on your regular commute to and from the University, you are not covered by WCB. However, some exceptions can apply. For more information please review the WCB Worker Handbook

What will WCB Pay for?

The following may be covered as part of an accepted WCB claim: Hospital/other health care costs, medication costs, artificial limbs, eyeglasses or dentures, dental treatment, braces, crutches, canes, hearing aids, clothing, orthotic alteration of footwear, travel. Please contact your WCB Case Manager to review your eligibility for these or any other related costs.

Who can I contact for further assistance?

Please call Organizational Development, Equity and Health at 780-492-0636 or via e-mail to recovery@ualberta.ca.

Review the Workers' Compensation Board – Alberta website.

*If the illness/injury involves any of the following; human blood/body fluid exposure, health and safety violation, hazardous spill or environmental release, near-miss event, additional information may be required. Please visit EH&S Injury/Incident Portal.