Working Remotely: Technology, Equipment and Supplies

Technology

Borrowing equipment

Arrangements can be made to bring equipment such as laptops, desktops, computer screens, office chairs, etc. home under the following circumstances:

  • Speak to your supervisor first, confirm your needs and get supervisor approval.
  • Any equipment that is borrowed must be suitable for the environment it is being used. Under no circumstances should any lab equipment be borrowed that is not appropriate for a residential location.
  • Once approved by your supervisor, record the borrowed item(s) in your unit’s inventory tracking tool. If your unit does not have it’s own tracking tool in place, please use the Equipment Asset Loan Form.
  • Ensure that health and safety practices are followed in moving the equipment, such as proper lifting protocols, assessing and controlling hazards such as tripping, etc. You can always visit the Environment, Health & Safety website for advice and procedures. 
  • Speak with your IT support team to find out how your borrowed equipment will work in your remote work space. For example, they’ll be able to let you know if you will need items such as an ethernet cable. 
  • Keep your computer equipment secure by following IST’s recommended and required best practices and policies for remote work. 

Purchasing and Obtaining Supplies

If supplies are required to facilitate working from home, the following process should be followed:

  • If the supplies are readily available at your place of work, arrange with your supervisor for an appropriate time to pick them up.  
  • Vendor agreements remain in place. All orders placed through Supply Net and P-Card require delivery to central receiving at the university. 
  • Distribution Services is providing regular delivery to campus locations. 
  • If you require supplies that aren’t currently available, place the order through your office contact and follow your normal procedure. 
  • The individual who purchased the supplies can advise you when the supplies will be available and delivered to the office. 
  • Pickup of the supplies from campus should be organized with your supervisor.  
  • Any unused supplies or equipment must be returned to campus once the university returns to normal operations.