Request a Job Posting

Ensure you have completed all prior steps for recruitment before proceeding.

Steps

1. Fill out the Job Posting Request Form

Job Posting Request Form

2. Submit the form

Submit the Job Posting Request Form and any required documentation, such as:

  • budget approval
  • hiring approval
  • draft job posting
  • approval from Job Design and Evaluation for leave coverage extending over one year, if applicable

When requesting a posting for a position exempt from hiring and/or posting approval, identify how it meets the exemption criteria.

Submit to the Staff Service Centre

3. The form is reviewed

The Talent Acquisition Support service team in Shared Services reviews the form to ensure:

  • Compliance with university policies and procedures and collective agreements and handbooks for posting and advertising
  • Accuracy with the position information in PeopleSoft and the job evaluation
  • Compliance with related legislation
  • External advertising reflects professional standards and complies with the advertising guidelines of hiring a foreign national (as required)
    Compliance with federal requirements and guidelines for advertising a position to foreign nationals.
4. The position is entered into the Recruitment and Advertising Database (RAD)
The position is entered into the Recruitment and Advertising Database (RAD) by Talent Acquisition Support, but not published, and view-only access is granted to the HR Service Partner.
5. Shared Services coordinates a Recall and/or Duty to Accommodate process

Shared Services:

  1. coordinates a Recall and/or Duty to Accommodate process, if applicable (see definitions below)
  2. provides updates throughout the process to those identified on the Job Posting Request Form as contacts
  3. publishes the position to the U of A Careers website if no Recall and/or Duty to Accommodate candidate is successfully matched to the role

Timeline

Job postings require review time and depend on other processes such as recall, duty to accommodate, consultation for hiring a foreign national and validation with Job Design and Evaluation.

As such, timelines can vary, and the Talent Acquisition Support service team will continue to update the hiring manager and the HR Service partner with the posting progress. If you have any questions about the status of your posting, please respond to the original ticket posted — do not submit a new ticket.

Definitions

Recall

When support staff and academic professional officers (APOs) are disrupted from a continuing role, they may become part of the recall list -- a group of people who can be contacted and offered new positions with the university if their qualifications match a job posting.

As part of the university’s obligation within the NASA Collective Agreement and the Academic Professional Officer (APO) Agreement, the Talent Acquisition Support service team reviews support staff roles (with a duration of more than 12 months) and APO roles to see whether someone on the recall list is a potential match for the position.

If a potential match is identified, the posting is held for review. The Recall Advisor in the Talent Acquisition Support service team will contact the HR Service Partner for additional information and to discuss next steps.

Duty to Accommodate (DTA)

Staff may need to take a leave from the university due to illness or injury, and they may not be able to continue their previous role when they return to work.

Duty to Accommodate is an institutional obligation and a shared responsibility between the university and a member of the university community requiring accommodation. This means the university helps find a suitable role that accommodates the abilities of the staff member. All support and academic postings are reviewed by the Recall Advisor and if a potential match is found, a Return to Work Consultant will reach out to the HR Service Partner.

Positions will not be published to the U of A Careers website until they have cleared the Recall and Duty to Accommodate processes.

Questions?
Visit the Staff Service Centre.