COVID-19 Vaccination Directive pre-employment requirements

How hiring managers can ensure new employees comply with U of A vaccination requirements.

17 November 2021

As of November 1, 2021, the University of Alberta COVID-19 Vaccination Directive requires all employees to be fully vaccinated. As a hiring manager, it’s your responsibility to ensure new employees will not start work if they have not provided proof of vaccination.

Here is what has been done to ensure prospective employees have the information they need, and how hiring managers can ensure new employees comply with vaccination requirements before they start.

What has already been done

  • A statement about the COVID-19 vaccination requirements has been added to the U of A Careers website, Before You Join as a New Employee web page and recruitment advertisements.
  • Language about the COVID-19 Vaccination Directive has been added to all current and future job postings.
  • Answers to frequently asked questions about vaccination requirements have been added to the U of A Careers website FAQ page.
  • Language about the COVID-19 Vaccination Directive has been added to all appointment letter templates.

What you should do going forward

Mention the U of A’s Vaccination Directive during the interview process

We recommend that you mention the vaccination directive during the interview wrap-up section. Here is a sample of language you can use:

The university has adopted a mandatory COVID-19 Vaccination Directive. This means that you will be required to provide proof of vaccination prior to your start date. More information on the vaccination directive can be found on the U of A’s website.

Ask for proof of vaccination when you initiate the reference check

When you initiate the reference check, ask the prospective employee to provide their proof of vaccination. If the prospective employee is unable to provide their proof of vaccination please reach out to your HR Service Partner.

Ask the new employee for a copy of their CampusReady Pass prior to their start date

  • Once the offer has been accepted by the new employee, ask your department admin (Authorized Approver) to create (or re-activate) a CCID for this new employee.
  • Once the CCID has been created/re-activated, ask the employee to provide proof of vaccination via the My UAlberta app or web browser using their new CCID. Ensure that the new employee does not submit their CampusReady pass using a personal email address
  • Ask the employee to forward a copy of the CampusReady Pass to you. If a green CampusReady Pass is not provided to you prior to the start date, contact Shared Services to stop the processing of the new appointment.

If you have any questions about how to ensure prospective employees comply with vaccination requirements, please reach out to your HR Service Partner.