Information for Prospective SERB Students

The deadline to submit a Visiting Graduate Student application to the department you would like to do research in is May 14, 2021.

The deadline to submit the SERB-UAlberta OVDF application is June 1, 2021. You can access the application via this link.

How to apply

  1. Please check the SERB OVDF webpagefor details on the eligibility requirements and information about the fellowship.
  2. If you are eligible and interested in applying, you will first need to find a professor at UAlberta who will agree to supervise your research here. It will be your responsibility to find a supervising professor, but here is some information that may assist you with this process.
  • Review the list of UAlberta Departments that offer graduate programs. You will need to go to the website of the department you want to apply to and review the profiles of professors who are doing research in your field.
    You can then email the professor, inform them that you intend to apply for funding from SERB, and include the following documents:
    • CV
    • University transcripts (Masters and PhD)
    • Statement of Research Intent - this should explain what you have accomplished thus far in your PhD program, what you are researching, why you want to conduct research at UAlberta, and how your visit here will contribute to your PhD program.
  • As per UAlberta's agreement with SERB, students coming to UAlberta with SERB funding will need to register as Visiting Graduate StudentsThe cost of tuition fees for the Research 900 registration will need to be covered by the UAlberta supervising professor.
    • It will be important that when you communicate to a professor, you will need to confirm with them if they are able to cover that cost if they supervise your research.
  1. If you find a UAlberta professor who is interested in supervising you and agrees to cover the cost of the Research 900 tuition fees, then the next step is to complete an application for a Visiting Graduate Studentform. The deadline to complete this step is May 14, 2021.
  • You will apply as a "Non-Exchange" student and indicate on the application form that you will register in Research 900.
  • You will also need to get a letter of permission from your home university confirming that you are allowed to come to UAlberta as part of your PhD program, that you are to register in Research 900,what month/year they will allow you to start your research at UAlberta and what month/year they expect you to complete your UAlberta research work (see template attached below – “Endorsement Certificate”)
  • A January  2022 start is recommended
  1. Request the following documents from your UAlberta professor:
  • CV (SERB would like it to include information about Academic & Research Qualifications, Publications list, Patent list, Details of research projects being implemented/ completed/submitted, if any)
  • A letter from the professor on department letterhead, explaining that they have agreed to supervise the student's research at UAlberta, have approved the research plan, and will cover the cost of the Research 900 instructional and non-instructional fees for however many months you plan to be here doing your research
  • Once you have completed the application form, obtained the letter of permission from your home university, and received a letter of support from a UAlberta professor, please email them to graduate advisor in the department you want to do your research in. If you don’t know who this is, please email ssp@international.ualberta.ca for assistance.  
5. Once you have received an official admission letter from UAlberta's Faculty of Graduate Studies and Research, please prepare all the required documents listed below, andsubmit this online application  by June 1, 2021.
  1. Work Methodology and Research plan
  2. Ph.D. registration certificate
  3. Bio-data of the Indian Supervisor (Including Academic & Research Qualifications, Publications list, Patent list, Details of research projects being implemented/ completed/ submitted, if any)
  4. Bio-data (or CV) of UAlberta Supervising Professor
    (Including Academic & Research Qualifications, Publications list, Patent list, Details of research projects being implemented/completed/submitted, if any)
  5. CV of student
  6. Certificate from the applicant (See Template attached below)
  7. Endorsement letter from the head of the Indian institution (See Template attached below)
  8. Recommendation letter from the Indian supervisor
  9. Letter of undertaking from Indian supervisor (See Template attached below)
  10. Invitation letter on department letterhead, signed by the UAlberta supervising professor, explaining that they have agreed to supervise the student's research at UAlberta, have approved the research plan, and will cover the cost of the Research 900 instructional and non-instructional fees.
  11. Masters and PhD transcripts
  12. Official admission letter from Faculty of Graduate Studies and Research, UAlberta.

Templates

Endorsement Certificate to the Head of Institution

Letter of Undertaking

Certificate Template