Student Lifecycle Advisory Committee (SLAC)

Name

Student Lifecycle Advisory Committee (SLAC)

Purpose

The purpose of the Student Lifecycle Advisory Committee (SLAC) is to provide advice to the Information Technology Steering Committee - Administration (ITSCA) on strategic priorities for Student Lifecycle-related administrative technologies at the University, new technologies that should be investigated and current technology that should be reviewed in order to deliver value to our University community. 

The Student Lifecycle Advisory Committee will provide advice on the impacts of existing and new policy or procedures related to Student Lifecycle-facing technologies within its mandate and help to promote communication and open dialogue to address key issues facing administrative technologies at the University.

The mandate of the Student Lifecycle Advisory Committee includes technology (infrastructure and systems) to support the Student Lifecycle across all units, through the Admissions, Student Success and Lifelong Learning phases.

Reporting

The Student Lifecycle Advisory Committee reports to the Information Technology Steering Committee - Administration (ITSCA).

Objectives

The objectives of the Student Lifecycle Advisory Committee are to:

  • identify key Student Lifecycle-related technology issues faced by administrative units and students and how those relate to the current Student Lifecycle ecosystem
  • examine Student Lifecycle-related technologies in higher education and make recommendations for future planning based on the Institutional Strategic Plan 
  • review current Student Lifecycle-related technologies at the University and make recommendations on enhancements or changes
  • provide feedback and advice on proposed changes or enhancements to Student Lifecycle-related technologies
  • provide advice and assist in communicating changes or enhancements to new or existing technologies at the University
  • help to identify and mitigate potential institutional risks

Scope

The Student Lifecycle Advisory Committee can provide advice on all matters relating to the Student Lifecycle with respect to information technology applications and solutions including new projects, upgrades, enhancements, and operational issues.

Strategic Alignment

  • Provide advice on strategy direction and the alignment of information technology initiatives that impact units within the Student Lifecycle
  • Advise on new or existing policies and procedures
  • Seek collaborations and align with University initiatives whenever possible

Value Delivery

  • Assess and advise on whether the information technology architecture is aligned with best business practices
  • Regularly review and report on the performance of the different Student Lifecycle-related technology implementations, discuss priorities, and make recommendations as required

Risk Management

  • Discuss and advise on Institutional risks associated with Student Lifecycle-related technologies at the University

Membership

The following table presents the composition of the committee membership. Unit representation on this committee is to be determined by the Dean or Senior Representative of each of the Units on a yearly basis. The person chosen to represent a Unit should have connections back to the governance structures in that Unit and has a role to liaise with the Unit’s administration, faculty and staff to bring informed opinions to the advisory Committee on the Unit’s behalf:

 Position  Role
 Director - IST  Chair
 Senior Representative, Ancillary Services  Member 
 Senior Representative, Augustana Campus  Member
 Senior Representative, Dean of Students  Member
 Senior Representative, Faculty of Graduate Studies and Research  Member
 Senior Representative, Faculty of Extension  Member
 Senior Representative, Information Services and Technology  Member
 Senior Representative, Office of the Registrar  Member
 Senior Representative, University of Alberta International  Member
 Senior Representative, Office of Advancement  Member

Internal or external persons may be invited to attend meetings to provide advice and assistance when necessary.

Terms and Committee Renewal

Membership will be reviewed and confirmed yearly by each of the participating Faculties and Associations.

Meetings/Logistics

This committee will meet as required but not less than once per quarter.  

Agendas and Minutes

Agendas and associated documentation will be prepared and distributed by the Office of the Chair five working days prior to the meeting. The draft minutes and action items of each meeting will be prepared and circulated by the office of the Chair to all committee members following the meeting.

Approval and Amending the Terms of Reference

The Terms of Reference will be reviewed yearly and revised, if necessary, by the ITSCA.