IT Steering Committee - Teaching & Learning (ITSC-T&L)

Purpose

The purpose of the Information Technology Steering Committee for Teaching and Learning (ITSC-T&L) is to provide leadership, develop strategies, policies, and plans to align Teaching and Learning IT investments with University Strategies and research informed best practices to deliver pedagogical value to our University community.The committee's purpose is also to help manage risk, assess new opportunities, and communicate the overall teaching and learning IT strategy of the U of A to support teaching and learning. This includes technology (infrastructure and systems) to support teaching and learning both inside and outside the classroom, all learning management systems, virtual and classroom technologies, collaborative tools, and student labs. All plans, projects, and priorities applicable to educational systems are within the mandate of the ITSC-T&L.

Reporting

ITSC-T&L reports to Information Technology Enterprise Committee (ITEC).

Objectives

The ITSC-T&L will ensure:

  • Alignment between Teaching & Learning systems and the University's strategic directions and priorities.
  • Integration of Teaching & Learning information systems and their associated business processes across the university. Review and approve operational initiatives, associated resources and budgetary requirements of teaching and learning systems.
  • Effective operational management through timely resolution across departmental and unit boundaries of issues affecting Teaching & Learning systems and their associated business processes.
  • Effective institutional decision-making by facilitating an open and collaborative approach for discussing and addressing key issues facing Teaching & Learning, the systems that support that teaching and learning and research informed best practices.
  • Effective understanding of ongoing initiatives by providing effective communication among user communities affected by changes or enhancements to Teaching & Learning systems and;
  • Effective management of institutional risks.

Scope

ITSC-T&L will consider all matters relating to the University's Teaching and Learning environments with respect to information technology applications and solutions including new projects, upgrades, enhancements, and operational issues.

Strategic Alignment

  • Provide strategy direction and the alignment of information technology initiatives for Teaching and Learning.
  • Assess the achievement of strategic goals and objectives. 
  • Provide high-level direction (e.g., policies) for funding, sourcing and partnering.
  • Recommend changes to policies and procedures.
  • Oversee the budget allocation and aggregate funding of information technology for Teaching and Learning.
  • Approve terms of reference for change advisory boards that report to this committee.
  • Seek collaborations and align with University initiatives whenever possible.
  • Review proposals submitted by Advisory Boards (AB's) and/or other sub-committees and provide recommendations to ITEC.

 Value Delivery

  • Assess whether the information technology architecture is aligned with bet pedagogical practices.
  • Regularly review and report on the performance of the learning technologies applications, implementations and operations, and set priorities as required.
  • Review and approve post project evaluations.

Resource Management

  • Approve development and upgrade initiatives and commit resources as required, within the approved budgets and according to the terms of the applications, management, and services agreements.

Risk Management

  • Identify potential institutional risks in the learning technologies portfolio.

Membership

The following table presents the composition of the committee membership:

Position Role
Vice Provost - Learning Initiatives  Chair and Voting Member
Vice Provost - Information Services & Technology  Voting Member
Vice Provost and Chief Librarian Voting Member
Director - Centre for Teaching & Learning Voting Member
Faculty Rep - Associate Dean Voting Member
Faculty Rep - Associate Dean Voting Member
Faculty Rep - Associate Dean Voting Member
Faculty Rep - Associate Dean Voting Member
Director, IST - E-Learning Technologies Non - Voting Member

Internal or external persons may be invited to attend meetings to provide advice and assistance, when necessary.

Term & Committee Renewal

Faculty representation is set for a three year term. Faculty members are chosen by the Vice Provost - Learning Initiatives in consultation with the Vice Provost - Information Services & Technology.

Quorum

A quorum for the committee meeting is defined as 50% of the voting membership, plus one.

Meetings/Logistics

This committee will meet as required, but not less than once per quarter. Committee members cannot delegate their role to a subordinate.

Agenda and Minutes

Agendas and associated documentation will be prepared and distributed by the office of the Chair five working days prior to the meeting. The draft minutes and action items of each meeting will be prepared and circulated by the office of the Chair to all committee members following the meeting.

Approval and Amending the Terms of Reference

The Terms of Reference will be reviewed at least every three years by the voting members and revisions must be approved by ITEC.