Courses, Registration and Resources

Instructions

Student Instructions - Table of Contents

Note: These instructions pertain to hand writers and computer writers, however, if you will be writing exclusively by hand, you may primarily focus on the instructions highlighted in light blue background.


Exam4 License Purchase and Software Installation

The Faculty of Law offers students the option to write their exams using Extegrity’s Exam4. This software must be purchased by the student once per semester/term. See below for purchase and download instructions. The system requirements for Exam4 are available in the Exam4 FAQ.

We cannot guarantee the availability of Exam4 for any specific exam, but we will make every effort to make it available for all exams. Regardless of whether or not you choose to write by laptop, come prepared to hand-write in case any problems arise, either with your laptop or with the software. By choosing to use Exam4, you assume responsibility for any risk of software or computer malfunction. If such a malfunction occurs, immediately let the invigilator know and switch to handwriting until help arrives.

If you wish to hand-write any exams, please try to notify Tim Young (tim.young@ualberta.ca) by December 13This will just help us know where to expect your exam to arrive.  For example:

“My student ID is 1234567. I plan to hand write all of my exams.”

or

“My student ID is 1234567. I plan to hand write the following exams:

  • 450:A1 Admin Law (Lewans)
  • 450:A2 Admin Law (Carver)
  • 451:A1 Corporations (O'Byrne)

Thanks,

Law Student”

Students who initially decide to write by laptop can switch to handwriting at any time.

All exam questions will be provided in hard copy to both hand writers and computer writers. This year the hand-writers will be writing in the same room as the laptop writers.  Earplugs will not be provided, so please bring your own.

The invigilator will tell you when to begin typing, and when to stop. DO NOT rely on Exam4’s timer to be authoritative – only type during the time specified by your invigilator. If you choose to use the timer, you will receive a popup saying, “The exam has ended” when the timer reaches zero. Just click OK in that window and continue to type until your invigilator tells you to stop. Exam4 keeps a record of when typing starts and stops, and violators will be dealt with accordingly.

It is highly recommended that you read the “FAQ + Support”, available on the left menu of http://www.exam4.com/. Exam4 has been found to work on nearly all computers meeting the hardware and operating system requirements. Try the software thoroughly for yourself, and become familiar with it as soon as possible. If you encounter any difficulties that the FAQ is unable to help you with, please fill out a support ticket by using the form at the bottom of the FAQ + Support page. If support is unable to help you or if the matter is time-sensitive, please contact Tim Young (tim.young@ualberta.ca or 780-492-0046.)

Note that cut/copy/paste, spellcheck, and multiple-choice functionality are enabled in Exam4, however the spellcheck is run “on-demand” and will not auto-correct or otherwise point out spelling errors as you type. Instead, you must access the “Check Spelling…” feature through Exam4’s “Tools” menu. The “Multiple-Choice” feature is also available in the top menu bar.  Make sure to test the multiple choice feature when you run the practice exam.

Please run Exam4’s practice exam several times (see step 10 below,) and leave the practice exam open for a long period of time (perhaps overnight) if possible. This will stringently test the software’s stability on your computer and provide you with peace of mind.

Please also make sure your computer connects to the internet through the UWS, and not through the Guest@UofA wireless network, since exam submission will not work through the limited guest network.

If you are using an unsupported operating system or configuration, please update as soon as possible. If you have any trouble, please contact IST at 780-492-9400 or helpdesk@ualberta.ca. In the event that they are unable to answer your question, please email Tim Young at tim.young@ualberta.ca.

Purchase and Download Instructions:

  1. Go to the Exam4 website: http://www.exam4.com/

  2. Click on “Law schools

  3. Click “Canada” just below the alphabetical listing

  4. Under “Alberta”, click “University of Alberta, Faculty of Law

  5. Complete, submit and confirm the registration form that appears.

  6. If you have already paid for your Exam4 license for the current semester, or only wish to try out the software, please skip to step 7. A license is only required for your electronic exams to be marked, and not for the practice exam. To purchase a license, click the “Pay with PayPal” button. It is also not necessary to pay a second time if you need to re-download the software. Your license will be valid until the end of the current exam season.

  7. The license agreement is available through a link next to the “Download Exam4” button. Once you’ve reviewed the license, click the “Download Exam4” button.

  8. Click the button that says: “Download Exam4 for [your operating system] here

  9. Once the download is complete, run the installer using the default installation options. (Be aware that last term’s copy of the installer may still exist in your download folder, and that your web browser may append a “(1)” or something similar to the end of your new download.)

  10. After the installation is complete, Exam4 will open automatically and allow you to run a practice exam. On the following start-up screen titled ‘Exam ID; Course’, you will see a drop-down list (next to the Course field), of all of the exams for the season, but please only select the “Practice exam” when trying out the software. If you have not yet received your “Exam Taker ID” by email, please enter your CCID username instead when running the practice exam. You must use your “Exam Taker ID” (received by email) when writing your actual exams. This is for the purpose of anonymity. Please check your spam folder if you do not receive it in your inbox.

    Please note, there is no “practice exam question”, just a blank page where you can type random text. The exam file will be encrypted once it is closed, and you will not be able to re-open it, so do not type any information in the Practice exam file that you would like to or need to retrieve.

It is vital that you complete step 10. Also, if you make any substantial changes to your system, whether through updates, installing/removing software/hardware, or through configuration changes, you must run the practice exam again to ensure everything is working properly.


Starting an Exam

  1. Please arrive 30 minutes before each exam and complete the following steps as soon as possible. This will allow me more time to assist you with any technical difficulties. I will often be supporting four rooms (up to 300 students) simultaneously.

  2. Have your writing materials and an exam booklet ready, (even if you are writing by computer, in case you encounter technical difficulties.)

  3. Please have your 4-digit Exam Taker ID ready before starting. If you handwrite, make sure to enter your Exam Taker ID, course number, section and professor on the booklet. DO NOT use your name or student ID. The purpose of the Exam Taker ID is to maintain your anonymity, and it should be used at all times. Your Exam Taker ID will be sent to you in an email with the subject line: “Exam Taker ID (December 2016) If you are only taking the practice exam and have not yet received this number, you may use your CCID for the time being.

  4. Upon arriving in the room, close all other software and open Exam4, immediately.

  5. Make sure your laptop is plugged in and receiving power. If you are writing in room 207, make sure the outlet on top of your desk is properly plugged into the outlet beneath the desk, since the cords for these are frequently kicked loose. You will see a power indicator in the top-right of the Exam4 window. Make sure this displays a plug icon, and not a battery icon.

  6. Select “Prepare to start new exam” and click the “Next” button.

  7. Enter your 4-digit Exam Taker ID in both boxes.

  8. Select your exam in both of the two boxes below, and click the “Next” button.

  9. Click the checkbox to re-confirm your selections, and click the “OK” button.

  10. Optionally set the timer for the exam. It will start counting down after the security check completes, when the typing screen opens. Since the security check takes a varying amount of time, thus offsetting the timer, DO NOT rely on Exam4’s timer as the official time. Instead, refer to the invigilator’s instruction for when to start and stop typing. Exam4’s timer should only be used as a general guide. Click the checkboxes below, if you would like reminders when 5 minutes, 15 minutes, and/or 1 hour remain on the timer. Enabling the timer will cause a popup to appear when the timer reaches zero, saying the exam is over. However this will not close the exam, and you will still be able to type if you click “OK” — so don’t worry if you see this popup early. Neither the timer nor the display options can be changed once you click “Begin Exam.”

  11. Set any of the other settings as desired, and click the “Next” button.

  12. Click the checkbox labeled “Got it?”/“Check here.” and click the “Next” button.

  13. Make sure “CLOSED” (without the quotation marks) is entered into the Exam Mode text box. If it isn’t, you may still be running last term’s version of the software. (Make sure your web browser didn’t rename your Exam4 download with a “(1)” at the end. Sometimes people download the new version, but accidentally run the older installer that’s still in the same folder.) Click on the “Check box to confirm Exam Mode is CLOSED” and click the “Next” button. ‘Closed’ mode means access all other applications, as well as the Internet, will be locked out during the exam.

  14. Click the “Begin Exam” button as soon as possible and allow the security check to complete. Once the typing screen appears, do not start typing until the invigilator instructs you to begin. The security check may take anywhere from 30 seconds to 16 minutes, and the earlier you click “Begin Exam”, the more time I will have to assist you with any technical difficulties that may arise. If we cannot get your system running by the beginning of the exam, you must start by handwriting. If this happens, I will try to get your system up and running while you handwrite. Once your system is ready, you will be able to continue your answers in Exam4 — there is no need to type your handwritten content into Exam4, since I can amalgamate the handwritten and typewritten portions for you.

Additional Notes:

  • Exam4 auto-saves every 10 seconds, and performs an auto-backup every 2 minutes. Aside from that, you can also use the Save menu at the top.

  • You may optionally add answer separators by clicking on the small square button on the right, labelled, “Insert Answer Separator”, or you may manually number your answers. It’s only important that your answers are marked clearly enough for the instructor to read. Once you enter an answer separator, you can still go back and edit previous answers.


Closing an Exam

  1. Once you have finished typing, click on the “End Exam” menu at the top, and click “End Exam Now”. Don’t worry — you won’t lose your exam — its submission is coming up in step 3.

  2. Click the checkbox to “Confirm” and click the “OK, end exam” button.

  3. On the next window that comes up, click the, “Submit Electronically” button.

  4. If you see a window that says, “Your file has been stored on the server”, click the “OK” button. Otherwise, if it has trouble submitting on the first try, (saying there was no response,) just click to retry. It may take a minute or two for your wireless to reconnect for exam submission. Note that you must be connected to UWS, and not to the Guest@UofA network for submission to work. If you are unable to upload, you may use one of the other options as well, saving the encrypted exam file to disk, or to a USB key, and deliver it to the invigilator, or to Tim Young.

  5. Upon successfully submitting your completed exam, you will see the “Exam Submittal Successful” window. This is your confirmation that your exam was uploaded successfully. NO confirmation email will be sent. Click the “I understand” checkbox and click the “OK” button.

  6. Now, as long as you’ve verified that you’ve either submitted or have otherwise saved your exam file, you can click on the “File and Save Options” menu at the top, and then click, “Exit”. Click the “I’m sure” checkbox, and the “Exit Exam4” button.

  7. DO NOT leave the room until you have closed your exam, and have completed the above steps. Exams that have been closed late will appear in our logs, and will be dealt with accordingly.

Additional Notes:

  • An encrypted backup copy of your exam will be kept on your laptop, as well as a receipt of your exam submission. Please leave these files intact (and avoid wiping your hard drive for any reason) until after you have received your marks back from the instructor. This is a good precautionary measure.

Best wishes,

Tim Young
780-492-0046
Room 110C (Decore Centre)