The Division of Community Engagement

2nd Year and Up UME Reg Procedure

Electives completed in the summer after year 2 can be counted up to a maximum of 6 weeks of clinical elective time.Third and fourth year students can use time from this optional summer elective toward their minimum total 14 weeks clinical elective requirement (minimum of 4 weeks in Year 3 for MED 457 and minimum of 10 weeks in Year 4 for MED 557.

Registration for MED 528 becomes available in February and closes in May and the fees will be announced at that time.  Please note that there are two sections (A & B) to register in. Students will then be eligible to do as many or as few electives as they desire, from one to 9 weeks.

Some faculty advisors will work with the field station site to enroll learners and request a confirmation of elective from the field station preceptors.  This confirmation email will be sent to the UME office (electives@ualberta.ca) on behalf of the students enrolled in the elective.  Students however, should also ensure they send the first and last name of the preceptor and the preceptor’s email address to electives@ualberta.ca. The UME office will then add the elective to MedSIS.  MedSIS will then automatically send an evaluation to the preceptor on the last Thursday of the elective.  There are locations, both Field Stations and others, where electronic evaluations will be difficult to obtain. Students should take at least 2 paper copies of the evaluation form with them.

Elective Evaluation Process:

Completing an elective does not automatically mean credit is granted for that elective.  An evaluation must be completed by the student's preceptor with a "pass" indicated in the evaluation.

  • Students must ensure that each elective is listed in MedSIS before the elective begins and that the preceptor is listed by the last Monday of the elective.
  • MedSIS will send the evaluation request to the designated preceptor(s) on the last Thursday of the elective.  It is the student's responsibility to ensure that the evaluation has been completed.  It is recommended that the student contact the preceptor if the evaluation has not been completed within two weeks following the completion of the elective. There are locations, both Field Stations and others, where electronic evaluations will be difficult to obtain. Students should take at least 2 paper copies of the evaluation form with them.
  • To be sure that your academic record is up to date, students are required to review MedSIS to ensure electives are listed before the elective begins and that the preceptor is listed so that MedSIS can send an evaluation request.
  • Prior to departing for their elective and at the conclusion of their students are to complete their portion of Assess.Med, hand their device to their preceptor to complete the evaluation portion.  Or the students can click “save for later” so the preceptor will be sent an email with a link to complete their portion. **The “submit” button should never be clicked before your preceptor has completed their portion.  Either the student or preceptor can click “submit” but only after the preceptor has completed their portion of the form.