Medical Students' Association

Room Booking Procedures


Planning an event for medical students? Students are able to book a large variety of spaces around campus to hold their events. See the table below to find contact information to book rooms and spaces for your events.

Central Booking Guidelines

In order to book University rooms you need to have MSA Room Booking authority. All students that are members of the MSA have booking authority, and as such should ensure they communicate this point of information when booking a room on campus. To book a room, access the Registrar Office room booking guidelines and procedures: https://www.ualberta.ca/registrar/examinations/classroom-bookings

To submit a request for a room booking, use the ONLINE FORM: https://booking.registrar.ualberta.ca/login

To ensure that the bookings are being accounted for and done properly, the alternate email to input for any bookings is msavpstudentaffairs@ualberta.ca. The rest of the form must be filled out as accurately as possible and include all relevant information. 

If you wish to book Bernard Snell Hall, please contact the Hospital via 780.407.8459. 

Template for booking

For booking KATZ 1-080 & KATZ Discovery Learning (DL) room, complete this ONLINE FORM: https://docs.google.com/forms/d/e/1FAIpQLSeG1WjHROepuGxpg035XsjaKGMa83lcY2K-oYmPkpbzSY91xA/viewform

Quick Room Booking Guide

Building Room Number Department Capacity Contact Information
KATZ Small Group/DL Rooms UME 12-15 Online Google Form
1-080 UME 258 Online Google Form
Katz Atrium/Foyer Office of the Dean N/A 780.492.6621 or here
ECHA All rooms Exams and Timetabling variable https://booking.registrar.ualberta.ca/login
ECHA Commons ECHA Admin (Tamara) variable 780.248.1122 or
echa.admin@ualberta.ca
MSB 6-28 Exams and Timetabling 181 https://booking.registrar.ualberta.ca/login
OUTDOOR SPACES Greenspace on campus Facilities and Operations variable 780.492.2301
FISHBOWL HMRC 205 MSA 40 msavpadm@ualberta.ca
Bernard Snell Hall BSH Hospital 200 780.407.8459

Booking Katz Atrium, Katz Mezzaine or Li Ka Shing

To book one of these mentioned locations, fill out the form on this website:

https://www.ualberta.ca/medicine/about/facilities/space/book

This include booking to the following four locations:

KATZ Level 1 (Atrium)
KATZ Level 2 (Mezzaine)
Li Ka Shing Level 1 (Lobby)
Li Ka Shing Level 2 (Oborowsky Degner Seminar Hall)
If you wish to book both levels (e.g. Katz Level 1 and Level 2), this option is also available on the form. The group affiliation is “Medical Students’ Association” for all MD students.

Booking OSCE Practice Rooms (Faculty Specific Booking)

To book an OSCE Practice Room in ECHA, HSERC, please complete the form on this link:

http://www.hserc.ualberta.ca/Bookings/HSERCAccessRequestForm.aspx

To book an OSCE Practice Room in Zeidler Ledcor Center (ZLC), where the physical exam practice sessions occur, please complete the following steps:

For ZLC Third Floor

Email Sherry Toronchuk (ST4@ualberta.ca)
Rooms are available weekdays from 7:30am-4:30pm.

For ZLC L-40

Email ST4@ualberta.ca at least 48 hours prior to booking
Rooms available 24/7 with swipe card access in basement of ZLC L-40
There are six cubicles with two outfitted with otoscopes, ophthalmoscopes and BP cuffs
If there are any problems, email davilace@ualberta.ca or call 780-492-9529
Do NOT use “Harvey” the cardiopulmonary patient simulator unless approved.

Student Lounge Locations

The MSA provides two student lounge areas for MSA members which can be accessed via card only.

MSA Lounge: KATZ 1-126
MSA Fishbowl: HMRC 205