Museum Emergency Preparedness

PREPARATIONS PRIOR TO WINTER CLOSURE

For the 2018 Holiday and Winter Closure, UAlberta Museums and Collections Services will serve as your primary contact for alarm notifications and emergencies. In all instances, UAlberta Museums and Collections Services will then inform your collection’s lead emergency contact.

To ensure that all spaces housing UAlberta Museums’ collections are well secured over the Closure, and that any problems are detected and resolved as early as possible, please perform the following before December 21, 2018:

  • Inform UAlberta Museums and Collections Services as early as possible if all responsible collections staff will be away for the duration of the Closure;
  • Conduct a final walk through of all spaces to ensure there are no outstanding issues, and to unplug and shut down unnecessary equipment;
  • Ensure all doors and windows are shut and securely locked; and ensure alarm system (if applicable) is turned on;
  • If there are specific collections concerns (e.g., history of leaks, risk of theft, etc.), were recommend that a collections staff member completes at least one on-site check of all spaces during the Closure period;
  • Read and follow Risk Management Services' "Securing Your Workspace for the 2018 Winter Closure" to help further secure your collections for the Closure. The link to this message is: https://www.ualberta.ca/risk-management/winterclosure2018

How to be prepared for an emergency…

  • Ensure MACS has the most up-to-date office and after-hours contact information for you and the collections staff.
  • Ensure MACS has the most up-to-date location information for your collection. This includes storage, lab, office, off-site, and exhibit spaces.
  • Ensure your collection’s emergency kit is stocked up. If the kit needs replenishing, contact MACS.
  • Regularly review your specific UAlberta Museums collections' emergency plans using this link:
  • Be aware of building shut down notices. MACS monitors all shut down notices across campus and can alert you by email if a shut down may affect your collections spaces.

MACS’ role in the event of an emergency…

A Museums and Collections Services (MACS) Emergency Response and Recovery Team is available on a case-by-case basis to assist with remediation and salvage procedures affecting the University of Alberta (UAlberta) Museums. This team aims to:

  • Enhance emergency preparedness for UAlberta Museums across campus.
  • Establish a team of museum first responders able to respond quickly and effectively to emergencies.
  • Enable successful resumption of normal operations as soon as possible following an emergency.
  • Maintain a list of external agencies and resources to provide assistance or additional equipment.

If there is an emergency or other related issue adversely affecting a UAlberta Museums collection, MACS needs to know. Please email MACS the details using the following form:

Incident Report